Award

Unit 4 SAAS Enterprise Resource Planning Solution

DELT SHARED SERVICES LIMITED

This public procurement record has 1 release in its history.

Award

11 Dec 2024 at 17:32

Award Notice
Summary of the contracting process

Delt Shared Services Ltd, acting as the IT Managed Service provider for North Somerset Council, is undergoing the procurement process to secure a cloud-based Enterprise Resource Planning (ERP) solution, titled "Unit 4 SAAS Enterprise Resource Planning Solution." Categorised under the "Software package and information systems" industry (CPV 48000000), this procurement arises due to the cessation of support for the Council's current on-premises ERP system by Unit4 Business Software Ltd. The contract, valued at £731,187.43, was awarded on 11 December 2024, and pertains to the UK South West region. The procurement method utilised was a negotiated procedure without prior publication, justified under Regulation 32(2)(c) of the Public Contract Regulations 2015 due to unforeseeable extreme urgency.

This tender presents significant growth opportunities for businesses specialising in cloud-based ERP systems, human resources, payroll, procurement solutions, and financial management systems. It is particularly suited for organisations capable of providing rapid deployment and ongoing support due to the urgency driven by the withdrawal of existing solutions by Unit4. Businesses with expertise in similar transitions and those familiar with public sector requirements and compliance will find this tender to be an advantageous opportunity to collaborate closely with North Somerset Council and establish a long-term relationship that could lead to further future contracts.

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Notice Information

Notice Title

Unit 4 SAAS Enterprise Resource Planning Solution

Notice Description

Delt Shared Services Ltd, acting as the IT Managed Service provider for North Somerset Council, intends to award a contract for the provision of a cloud-based Enterprise Resource Planning (ERP) solution for North Somerset Council. This procurement is necessitated by the withdrawal of support for North Somerset Council's current on-premises ERP system. The new solution will encompass core functionalities including Human Resources, Payroll, Procure to Pay, Income Management, and the General Ledger, primarily for use by North Somerset Council. The proposed contract is for a period of 3 years with an option to extend annually for up to two years (1+1). The total value of the proposed contract is PS731,187.43

Lot Information

Lot 1

Delt Shared Services Ltd, acting as the IT Managed Service provider for North Somerset Council, intends to award a contract for the provision of a cloud-based Enterprise Resource Planning (ERP) solution for North Somerset Council. This procurement is necessitated by the withdrawal of support for North Somerset Council's current on-premises ERP system. The new solution will encompass core functionalities including Human Resources, Payroll, Procure to Pay, Income Management, and the General Ledger, primarily for use by North Somerset Council. The proposed contract is for a period of 3 years with an option to extend annually for up to two years (1+1). The total value of the proposed contract is PS731,187.43 The award of the contract is permitted under Regulation 32(2)(c) of the Public Contract Regulations 2015 (the PCR 2015). Regulation 32 of the PCR 2015 allows contracting authorities to award a public contract by a negotiated procedure without prior publication. Regulation 32(2)(c) permits the award of a public contract for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with. It is considered that due to Unit4's unforeseeable decision on 17 October 2023 to remove support for the Council's on-premises solution from 31 December 2024, the Council does not have sufficient time to conduct market tests, complete a full procurement exercise and implement a new solution before 31 December 2024. The award of a contract pursuant to Regulation 32(2)(c) is therefore strictly necessary, for reasons of extreme urgency, to ensure business continuity for the Council. Further details are set out in Section IV below.

Procurement Information

It is considered that the award of the contract is permitted under Regulation 32(2)(c) of the PCR 2015. Regulation 32 of the PCR 2015 allows contracting authorities to award a public contract by a negotiated procedure without prior publication. Regulation 32(2)(c) permits the award of a public contract for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with. Considering that its reliance on Regulation 32(2)(c) is justified for the following reasons: North Somerset has a perpetual licence for the Unit4 Agresso Enterprise Resource and Planning Solution and receives annual maintenance and support from Unit4 Business Software Limited (Unit4). The data is stored on the Council's Azure infrastructure, which is an on-premises model. On 17 October 2023 Unit4 announced that it would no longer provide maintenance and support services for perpetual licences or any on premises solutions post 31 December 2024, meaning that the Council would have to migrate the existing solution to Unit4's own cloud services and adopt a subscription-based licence model. The ERP solution is an essential and integral part of the Council's financial systems. Unit4's announcement that it would cease to provide maintenance and support services or any on premises solutions post 31 December 2024 was not foreseeable by the Council and has given rise to a situation of extreme urgency they must ensure that its ERP systems do not become unsupported post 31 December 2024. It is the position that the time period provided by Unit4 before the ERP system becomes unsupported is insufficient to permit the Council to undertake the intricate process of compiling detailed business requirements for a new solution, perform an exhaustive market analysis, execute a comprehensive open procurement exercise, and deploy a new ERP system prior to 31 December 2024. The decision to award a contract pursuant to Unit4 pursuant to Regulation 32(2)(c) is therefore considered to be strictly necessary in a situation of extreme urgency, to ensure business continuity for the Council. This approach will also provide the necessary time to evaluate all potential options and ensure that any future procurement decisions align with the Council's best interests and value for money obligations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c754
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040005-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£731,187 £500K-£1M

Notice Dates

Publication Date
11 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DELT SHARED SERVICES LIMITED
Contact Name
Mr Andrew Blackmoor
Contact Email
andrew.blackmoor@deltservices.co.uk
Contact Phone
+44 1752581864

Buyer Location

Locality
PLYMOUTH
Postcode
PL6 5QZ
Post Town
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK41 Plymouth
Delivery Location
TLK South West (England)
Local Authority
Plymouth
Electoral Ward
Moor View
Westminster Constituency
Plymouth Moor View

Supplier Information

Number of Suppliers
1
Supplier Name

UNIT4 BUSINESS SOFTWARE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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