Award

Office Cleaning Services - Winchester City Council

WINCHESTER CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

29 Jul 2025 at 09:32

Tender

13 Dec 2024 at 11:16

Summary of the contracting process

Winchester City Council has awarded a contract for Office Cleaning Services within the region UKJ3, covering several key office locations such as the Winchester Guildhall and other city office premises. This procurement falls under the services category, specifically targeting office cleaning, and was conducted through an open procedure. The contract was officially signed on 1 April 2025 with Brayborne Facilities Services Ltd as the supplier. The contract duration is set for three years with a potential extension for up to two additional years, bringing it possibly to the year 2030. Following a tender process that concluded with bid opening on 31 January 2025, this procurement represents the award stage. Key requirements include certifications like ISO 9001, Health & Safety accreditation, and ISO 14001. The process was governed by the legal framework defined by European Directive 2014/24/EU, ensuring compliance with international procurement standards (GPA).

This tender presents notable opportunities for businesses specialising in high-quality cleaning services, with particular consideration given to those adroit in handling large-scale office environments and historic buildings. Companies capable of managing out-of-hours assignments, such as events clean-ups at function rooms within the Guildhall, will find ample growth opportunities here. The contract includes key locations within Winchester's city limits, providing a chance for businesses to expand their geographical reach and consolidate their presence by delivering consistent quality in office maintenance. Organisations holding relevant certifications and possessing a wide-ranging skill set in estate cleaning services are positioned well to compete in this tender, paving the way for substantial business growth and long-term collaboration with public sector entities like Winchester City Council.

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Notice Title

Office Cleaning Services - Winchester City Council

Notice Description

Provision of Estates Cleaning Services for Winchester City Council. It is anticipated that the contract will commence on 1 April 2025 for 3 years with an option to extend for a further two year period until 2030 (3+2).

Lot Information

Lot 1

Winchester City Council are inviting tenders for the Provision of Estates Cleaning Services. It is anticipated that the contract will commence on 1 April 2025 for 3 years with an option to extend for a further two year period until 2030 (3+2). Winchester City Council requires a cleaning services company to provide efficient and high quality cleaning, at its main council office building, the historic Winchester Guildhall, and several office / work place locations within the city limits. The locations are the following: a. City Offices, Colebrook Street, SO23 9LJ b. West Wing of Guildhall, Broadway, Winchester, SO23 9GH c. Guildhall, Broadway, Winchester SO23 9GH (including occasional out of hours service to clean the Guildhall following events hosted in its various function rooms), d. Cipher House, Moorside Rd, Winchester SO23 7RX e. Abbey House The Broadway, High Street, Winchester, SO23 9BE f. 68 St Georges, 68 St Georges Street, Winchester, SO23 8AH g. CWR, 4b Middlebrook St, Winchester SO23 8AQ The supplier must have the following certification: ISO9001 An accredited H&S certification. ISO 14001

Options: The agreement maybe extended by a period of up to 24 months following the 3 year term.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c7d2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043731-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90910000 - Cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£313,001 £100K-£500K

Notice Dates

Publication Date
29 Jul 20256 months ago
Submission Deadline
31 Jan 2025Expired
Future Notice Date
Not specified
Award Date
31 Mar 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WINCHESTER CITY COUNCIL
Contact Name
Not specified
Contact Email
procurement@winchester.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
COLEBROOK STREET, WINCHESTER
Postcode
SO23 9LJ
Post Town
Southampton
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ3 Hampshire and Isle of Wight

Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Supplier Information

Number of Suppliers
1
Supplier Name

BRAYBORNE FACILITIES SERVICES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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