Notice Information
Notice Title
Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - RETENDER
Notice Description
The East Riding of Yorkshire Council owns and controls approximately 286 emergency lighting installations throughout the County, of various sizes and complexity. The contract scope of work includes the initial inspection, testing and verification of existing systems, verifying as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that installations meet operational and safety standards and the provision to attend at any applicable location in the East Riding of Yorkshire within the prescribed times. Please Note: ERYC are aware that the British or Harmonised Standards BS 1838:2013 - Lighting applications - Emergency Lighting, BS 5266-1:2016 - Emergency Lighting - Code of Practice for the Emergency Lighting of Premises and BS EN 50172:2004/BS 5266-8:2004 - Emergency Escape Lighting Systems are being replaced by new updated versions in 2024 and throughout 2025. The current standards remain applicable until 2027 and therefore, the new Standards will NOT be applicable to this contract. ERYC intends to renew this contract after the 2 year duration in order to implement the 2027 changes to British Standards.
Lot Information
Lot 1
The East Riding of Yorkshire Council owns and controls approximately 286 emergency lighting installations throughout the County, of various sizes and complexity. The contract scope of work includes the initial inspection, testing and verification of existing systems, verifying as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that installations meet operational and safety standards and the provision to attend at any applicable location in the East Riding of Yorkshire within the prescribed times. Please Note: ERYC are aware that the British or Harmonised Standards BS 1838:2013 - Lighting applications - Emergency Lighting, BS 5266-1:2016 - Emergency Lighting - Code of Practice for the Emergency Lighting of Premises and BS EN 50172:2004/BS 5266-8:2004 - Emergency Escape Lighting Systems are being replaced by new updated versions in 2024 and throughout 2025. The current standards remain applicable until 2027 and therefore, the new Standards will NOT be applicable to this contract. ERYC intends to renew this contract after the 2 year duration in order to implement the 2027 changes to British Standards.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04c87e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/019311-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
50 - Repair and maintenance services
-
- CPV Codes
31518200 - Emergency lighting equipment
31527260 - Lighting systems
50000000 - Repair and maintenance services
Notice Value(s)
- Tender Value
- £440,000 £100K-£500K
- Lots Value
- £440,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £440,000 £100K-£500K
Notice Dates
- Publication Date
- 7 May 20259 months ago
- Submission Deadline
- 3 Feb 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 6 May 20259 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- EAST RIDING OF YORKSHIRE COUNCIL
- Contact Name
- Julie Tierney
- Contact Email
- julie.tierney@eastriding.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BEVERLEY
- Postcode
- HU17 9BA
- Post Town
- Hull
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE1 East Yorkshire and Northern Lincolnshire
- Small Region (ITL 3)
- TLE12 East Riding of Yorkshire
- Delivery Location
- TLE Yorkshire and The Humber
-
- Local Authority
- East Riding of Yorkshire
- Electoral Ward
- St Mary's
- Westminster Constituency
- Beverley and Holderness
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04c87e-2025-05-07T11:17:28+01:00",
"date": "2025-05-07T11:17:28+01:00",
"ocid": "ocds-h6vhtk-04c87e",
"initiationType": "tender",
"tender": {
"id": "55866a",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - RETENDER",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
},
"mainProcurementCategory": "services",
"description": "The East Riding of Yorkshire Council owns and controls approximately 286 emergency lighting installations throughout the County, of various sizes and complexity. The contract scope of work includes the initial inspection, testing and verification of existing systems, verifying as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that installations meet operational and safety standards and the provision to attend at any applicable location in the East Riding of Yorkshire within the prescribed times. Please Note: ERYC are aware that the British or Harmonised Standards BS 1838:2013 - Lighting applications - Emergency Lighting, BS 5266-1:2016 - Emergency Lighting - Code of Practice for the Emergency Lighting of Premises and BS EN 50172:2004/BS 5266-8:2004 - Emergency Escape Lighting Systems are being replaced by new updated versions in 2024 and throughout 2025. The current standards remain applicable until 2027 and therefore, the new Standards will NOT be applicable to this contract. ERYC intends to renew this contract after the 2 year duration in order to implement the 2027 changes to British Standards.",
"value": {
"amount": 440000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "The East Riding of Yorkshire Council owns and controls approximately 286 emergency lighting installations throughout the County, of various sizes and complexity. The contract scope of work includes the initial inspection, testing and verification of existing systems, verifying as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that installations meet operational and safety standards and the provision to attend at any applicable location in the East Riding of Yorkshire within the prescribed times. Please Note: ERYC are aware that the British or Harmonised Standards BS 1838:2013 - Lighting applications - Emergency Lighting, BS 5266-1:2016 - Emergency Lighting - Code of Practice for the Emergency Lighting of Premises and BS EN 50172:2004/BS 5266-8:2004 - Emergency Escape Lighting Systems are being replaced by new updated versions in 2024 and throughout 2025. The current standards remain applicable until 2027 and therefore, the new Standards will NOT be applicable to this contract. ERYC intends to renew this contract after the 2 year duration in order to implement the 2027 changes to British Standards.",
"value": {
"amount": 440000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 660
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "1. Resources",
"type": "quality",
"description": "6%"
},
{
"name": "2. Contract Management",
"type": "quality",
"description": "6%"
},
{
"name": "3. Method Statement 1",
"type": "quality",
"description": "7.5%"
},
{
"name": "4. Method Statement 2",
"type": "quality",
"description": "7.5%"
},
{
"name": "5. Waste/Carbon",
"type": "quality",
"description": "3%"
},
{
"type": "price",
"description": "70%"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "31518200",
"description": "Emergency lighting equipment"
},
{
"scheme": "CPV",
"id": "31527260",
"description": "Lighting systems"
}
],
"deliveryAddresses": [
{
"region": "UKE"
},
{
"region": "UKE"
}
],
"deliveryLocation": {
"description": "Various occupied operational properties within the geographical boundaries of the East Riding of Yorkshire"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://uk.eu-supply.com",
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "As stated in the procurement documents",
"appliesTo": [
"supplier"
]
}
]
},
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"contractTerms": {
"performanceTerms": "As stated in the procurement documents"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2025-02-03T12:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2025-07-03T23:59:59+01:00"
}
},
"awardPeriod": {
"startDate": "2025-02-03T13:00:00Z"
},
"bidOpening": {
"date": "2025-02-03T13:00:00Z"
},
"hasRecurrence": false
},
"parties": [
{
"id": "GB-FTS-130856",
"name": "East Riding of Yorkshire Council",
"identifier": {
"legalName": "East Riding of Yorkshire Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "County Hall",
"locality": "BEVERLEY",
"region": "UKE12",
"postalCode": "HU179BA",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Julie Tierney",
"email": "julie.tierney@eastriding.gov.uk",
"url": "https://uk.eu-supply.com"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.eastriding.gov.uk",
"buyerProfile": "https://uk.eu-supply.com",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-59606",
"name": "East Riding of Yorkshire Council",
"identifier": {
"legalName": "East Riding of Yorkshire Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "Cross Street",
"locality": "Beverley",
"postalCode": "HU17 9BA",
"countryName": "United Kingdom",
"region": "UKE12"
},
"roles": [
"reviewBody"
],
"details": {
"url": "http://www.eastriding.gov.uk",
"buyerProfile": "https://uk.eu-supply.com/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
},
"contactPoint": {
"name": "Construction Management",
"email": "construction.management@eastriding.gov.uk"
}
},
{
"id": "GB-COH-00747980",
"name": "Wally Mays (Contractors) Ltd",
"identifier": {
"legalName": "Wally Mays (Contractors) Ltd",
"id": "00747980",
"scheme": "GB-COH"
},
"address": {
"locality": "Hull",
"region": "UKE",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-59606",
"name": "East Riding of Yorkshire Council"
},
"language": "en",
"awards": [
{
"id": "019311-2025-55866a-1",
"relatedLots": [
"1"
],
"title": "Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - RETENDER",
"status": "active",
"suppliers": [
{
"id": "GB-COH-00747980",
"name": "Wally Mays (Contractors) Ltd"
}
]
}
],
"contracts": [
{
"id": "019311-2025-55866a-1",
"awardID": "019311-2025-55866a-1",
"title": "Term Service Contract for the Maintenance and Periodic Inspection and Testing of Emergency Lighting Systems - RETENDER",
"status": "active",
"value": {
"amount": 440000,
"currency": "GBP"
},
"dateSigned": "2025-05-07T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "2",
"measure": "bids",
"relatedLot": "1",
"value": 6
}
]
}
}