Award

Crown Duty Management System - Support and Maintenance

CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE

This public procurement record has 2 releases in its history.

Award

31 Jan 2025 at 16:16

Award

18 Dec 2024 at 10:16

Summary of the contracting process

Cheshire Constabulary, on behalf of the Police and Crime Commissioner for Cheshire, has awarded a contract for the support and maintenance of the Crown Duty Management System (DMS). The contract, valued at £441,311, was signed on 30 January 2025 and is set to run from 1 February 2025 to 31 January 2028, with an option to extend for up to an additional four years in two increments of two years each. The Crown DMS is a critical system used for staff attendance recording and resource management within the Business Services function. Located in Winsford, Cheshire, the procurement falls under the industry category of software support services, employing a limited procurement method due to technical reasons that preclude competition. The process observed the F15: Voluntary ex ante transparency (VEAT) notice, initiating a standstill period on 18 December 2024.

This tender presents significant opportunities for businesses specialising in software support services, particularly those with capabilities in managing and maintaining complex systems such as the Crown DMS. The awarded contract emphasizes the importance of technical expertise and previous investment in system configuration, making it suitable for firms with a proven record of handling similar sophisticated projects. Such an award can bolster a company's portfolio, enhance its credibility, and open avenues for future contracts within the public sector, specifically in areas requiring detailed operational planning and resource deployment solutions.

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Notice Title

Crown Duty Management System - Support and Maintenance

Notice Description

This is a Contract Award Notice Crown DMS is a core system that forms part of the Business Services function. The system is used to record staff attendance and is critical for the Resource Management department to manage planning and deployment of resources. The Crown DMS can only be supported and maintained by Crown as it is their system. The support and maintenance contract is for a period of 3 years (01/02/25 to 31/01/28) plus option to extend for 2+2 years (total 7years). A F15: Voluntary ex ante transparency notice, 024/S 000-040715 was published on 18 December 2024 observing a standstill period.

Lot Information

Lot 1

This is a contract award notice. Crown DMS is a core system that forms part of the Business Services function. The system is used to record staff attendance and is critical for the Resource Management department to manage planning and deployment of resources. The Crown DMS can only be supported and maintained by Crown as it is their system. The support and maintenance contract is for a period of 3 years (01/02/25 to 31/01/28) plus option to extend for 2+2 years (total 7years). A F15: Voluntary ex ante transparency notice, 024/S 000-040715 was published on 18 December 2024 observing a standstill period. Additional information: The value shown is for an initial 3 year period plus optional extension periods of 2 x 2 years.

Procurement Information

Crown is the developer and proprietor of the Licences and Support and a contract for support and maintenance can only be supplied by them. The system was originally procured as part of a larger contract, which was subject to an above threshold tender process. Due to changes required in hosting location as part of the move to an on-premise solution, support and maintenance is being sourced directly. Although there are other systems available that provide time recording capabilities, Crown DMS provides us with the capability for our complex operational planning and deployment of resources and builds on the heavy investment already made in the configuration of the Crown DMS so it meets our needs. If we were to move to a new system, it would require significant funding and re-investment to meet these requirements and capabilities, as well as a long period of implementation and dual running of Crown DMS and an alternative DMS. A F15: Voluntary ex ante transparency notice, 024/S 000-040715 was published on 18 December 2024 observing a standstill period.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c8fe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003362-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72261000 - Software support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£441,311 £100K-£500K

Notice Dates

Publication Date
31 Jan 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE
Contact Name
Katie Howell
Contact Email
katie.howell2@cheshire.police.uk
Contact Phone
+44 01606362063

Buyer Location

Locality
WINSFORD, CHESHIRE
Postcode
CW7 2UA
Post Town
Crewe
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLD6 Cheshire

Local Authority
Cheshire West and Chester
Electoral Ward
Winsford Over & Verdin
Westminster Constituency
Mid Cheshire

Supplier Information

Number of Suppliers
1
Supplier Name

CROWN COMPUTING

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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