The procurement for the Provision of Print Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04cfe1-2025-01-14T13:36:38Z",
    "date": "2025-01-14T13:36:38Z",
    "ocid": "ocds-h6vhtk-04cfe1",
    "initiationType": "tender",
    "tender": {
        "id": "PR 2019 100",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "The procurement for the Provision of Print Services",
        "classification": {
            "scheme": "CPV",
            "id": "79521000",
            "description": "Photocopying services"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "title": "Provision of Print Services",
                "description": "Requirement for Multi-Function Devices (MFDs) and Bulk Printing & Scanning services for the CPS (Crown Prosecution Service). Key objectives include delivering high-quality print services with reliable devices, ensuring staff have the right tools, and providing consistent services across CPS locations. Proactive monitoring for maintenance and continuous improvement is essential, as well as flexibility and ease of support. Key needs include: Secure and efficient bulk printing and scanning, especially for jury bundles. High-quality printing for key evidence, including colour and black & white printers at CPS sites and Crown Courts. Scanning technology to support business processes. Desktop printers for special circumstances or IT Accessibility (ITA) users.",
                "contractPeriod": {
                    "startDate": "2021-04-14T00:00:00+01:00",
                    "endDate": "2026-03-31T23:59:59+01:00"
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "CPS Estate"
                },
                "relatedLot": "1"
            }
        ],
        "techniques": {
            "frameworkAgreement": {
                "periodRationale": "3+1+1 to ensure Value For Money"
            }
        }
    },
    "awards": [
        {
            "id": "001185-2025-PR 2019 100-1",
            "relatedLots": [
                "1"
            ],
            "title": "Provision of Print Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-134935",
                    "name": "Konica Minolta Business Solutions (UK) Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-16065",
            "name": "Crown Prosecution Service",
            "identifier": {
                "legalName": "Crown Prosecution Service"
            },
            "address": {
                "streetAddress": "102 Petty France",
                "locality": "London",
                "region": "UK",
                "postalCode": "SW1H 9EA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2077176000",
                "email": "CommercialHardwareCategory@cps.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "url": "http://www.cps.gov.uk"
            }
        },
        {
            "id": "GB-FTS-134935",
            "name": "Konica Minolta Business Solutions (UK) Limited",
            "identifier": {
                "legalName": "Konica Minolta Business Solutions (UK) Limited"
            },
            "address": {
                "streetAddress": "Konica House, Miles Gray Road",
                "locality": "Basildon",
                "region": "UK",
                "postalCode": "SS14 3AR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-134936",
            "name": "The Commercial Team, Crown Prosecution Service",
            "identifier": {
                "legalName": "The Commercial Team, Crown Prosecution Service"
            },
            "address": {
                "streetAddress": "102 Petty France",
                "locality": "London",
                "postalCode": "SW1H 9EA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-16065",
        "name": "Crown Prosecution Service"
    },
    "contracts": [
        {
            "id": "001185-2025-PR 2019 100-1",
            "awardID": "001185-2025-PR 2019 100-1",
            "title": "Provision of Print Services",
            "status": "active",
            "value": {
                "amount": 8010287.88,
                "currency": "GBP"
            },
            "dateSigned": "2025-01-14T00:00:00Z",
            "period": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2027-03-31T23:59:59+01:00"
            },
            "periodRationale": "3+1+1 to ensure Value for Money",
            "items": [
                {
                    "id": "1",
                    "title": "Provision of Print Services",
                    "classification": {
                        "scheme": "CPV",
                        "id": "79521000",
                        "description": "Photocopying services"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UK"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "CPS Estate"
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "This contract began on 14 April 2021, with an initial expiry date of 31 March 2024. The contract can be extended until 31 March 2026, and the contracting authority intends to exercise this option. The requirements of the contracting authority in this area are, as a result of potential changes in our approach to digital jury bundles, developing rapidly. As a result, it is unlikely that a comprehensive procurement can be launched in time to introduce a replacement supplier by the extended expiry date of 31 March 2026. Instead, it is intended that procurement of a replacement supplier will be launched early in 2026, with a new supplier in place by April 2027. An extension of 12 months beyond the extended expiry date will therefore be entered into. The contracting authority considers that this extension does not meet any of the conditions set out in Regulation 72(8) of the Public Contracts Regulations 2015 and, in particular, does not believe that it is a \"considerable\" extension for the purposes of Regulation 72(8)(d). Therefore, it does not constitute a \"substantial modification\" for the purposes of Regulation 72(8), and is a modification permitted without a new procurement exercise.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The modification is being introduced in order that the procurement of a replacement supplier can be completed before the contract expires."
                }
            ]
        }
    ],
    "language": "en"
}