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Support and Maintenance Service for Air Conditioning and Ventilation Equipment

Police and Crime Commissioner for Cheshire

This public procurement record has 2 releases in its history.

Award

09 Apr 2025 at 12:02

Award Notice
Tender

24 Jan 2025 at 15:31

Tender Notice
Summary of the contracting process

The Police and Crime Commissioner for Cheshire (PCC) and Cheshire Fire Authority (CFA) have completed the procurement process for a support and maintenance service for air conditioning and ventilation equipment. This contract involves routine annual servicing, maintenance, and emergency repairs of air conditioning and air handling units at various locations within the UKD6 region, specifically Cheshire. The procurement process, initiated by an open procedure, included an award stage with CHL Mechanical Services Ltd securing the contract. The total estimated contract value is £400,000, covering the initial term with an option for a 24-month extension. The service entails 24/7 emergency maintenance and the supply and installation of replacement units when necessary.

This tender represents a significant opportunity for businesses specialising in HVAC systems, particularly those offering comprehensive support and maintenance services. It is an excellent growth prospect for companies capable of providing high-quality, reliable service, fitting into competitive criteria, emphasizing both quality (50%) and cost (50%). SMEs like CHL Mechanical Services Ltd have been successful in this space, demonstrating the potential for small to medium enterprises to secure such high-value contracts. Companies able to meet rigorous annual performance and emergency maintenance requirements, and capable of responding promptly to emergency call-outs, would be well-suited to compete for similar future tenders.

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Notice Information

Notice Title

Support and Maintenance Service for Air Conditioning and Ventilation Equipment

Notice Description

This is a Contract Award notice. The Police and Crime Commissioner for Cheshire (PCC) and Cheshire Fire Authority (CFA) requires a Support and Maintenance Service for Air Conditioning and ventilation Equipment. The Contract comprises the routine annual servicing, maintenance and repairs of all air conditioning units and Air Handling Units. The call-out and emergency maintenance on a 24 hours per day, 365 (366), 7 days per year basis. The supply installation and commissioning of replacement units is also within scope of this contract.

Lot Information

Lot 1

This is a Contract Award notice. The Police and Crime Commissioner for Cheshire (PCC) and Cheshire Fire Authority (CFA) requires a Support and Maintenance Service for Air Conditioning and ventilation Equipment. The Contract comprises the routine annual servicing, maintenance and repairs of all air conditioning units and Air Handling Units. The call-out and emergency maintenance on a 24 hours per day, 365 (366), 7 days per year basis. The supply installation and commissioning of replacement units is also within scope of this contract. Additional information: A standstill period was observed from 18th of March 2025 - midnight end of the 28th of March 2025. The breakdown of weightings was provided in the tender documents. The PS400,000 value shown is an estimate of the total contract value over the maximum term, it comprises of Cyclical and Reactive Maintenance.

Options: There is the option to extend the contract for a further two [2] years in periods of not less than twelve [12] months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04d62d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013925-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
9 Apr 20251 years ago
Submission Deadline
25 Feb 2025Expired
Future Notice Date
Not specified
Award Date
31 Mar 20251 years ago
Contract Period
1 Apr 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police and Crime Commissioner for Cheshire
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WINSFORD
Postcode
CW7 2UA
Postcode Area
Crewe
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLD6 Cheshire
Local Authority
Cheshire West and Chester
Electoral Ward
Winsford Over & Verdin
Westminster Constituency
Mid Cheshire

Supplier Information

Number of Suppliers
1
Supplier Name

CHL Mechanical Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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