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Asset Management Platform for Vale of Glamorgan Council

Vale of Glamorgan Council

This public procurement record has 1 release in its history.

Award

29 Jan 2025 at 15:32

Award Notice
Summary of the contracting process

The Vale of Glamorgan Council has completed the procurement process for an asset management platform, specifically a cloud-based system to support their highways, waste management, parks, and grounds assets. The contract, awarded to Brightly Software, falls under the software package and information systems category (CPV code 48000000) and was finalised on 10th January 2025. This process was carried out using a limited procurement method due to the absence of competition for technical reasons, with Brightly being the sole provider able to fulfil the technical requirements. The location for the delivery of this platform is in the Vale of Glamorgan, United Kingdom, with the standstill period ending on 10th February 2025.

This tender presents significant opportunities for growth, especially for businesses involved in software development and asset management. Companies that can offer complementary services, technical support, or integration solutions stand to benefit greatly, as the platform's use will be integral to future contracts with external stakeholders. This procurement indicates a substantial investment by the Vale of Glamorgan Council in improving the efficiency and effectiveness of their public services, suggesting ongoing demand for innovative solutions and services that can integrate with the asset management platform.

How relevant is this notice?

Notice Information

Notice Title

Asset Management Platform for Vale of Glamorgan Council

Notice Description

A cloud based asset management and mobile working platform to support an integrated way of working for the staff that inspect, service and maintain the Council's highways, waste management, parks and grounds assets and infrastructure.

Lot Information

Lot 1

A VEAT notice is being issued to ensure transparency of the decision to direct award Regulation 32 (2) (b) (ii) competition is absent for technical reasons applies. Further details are listed below but as an overview Brightly is the developer and proprietor of the licences and support, therefore competition is absent for technical reasons. This award allows the Council to continue to use the business-critical asset management platform and further develop its services to meet identified Business need across other Council departments. It is already deployed with external stakeholders who have invested in the product, purchasing software, licences and hardware in good faith in order to integrate processes and work more efficiently and effectively with the Council. Additional information: This is a business critical neighbourhood asset management and mobile working system which is integrated with internal and external stakeholders. Future Business requirements include further standardisation across other internal departments and an integral factor in relevant external future contracts as it will form part of the basic specification of requirements.

Procurement Information

PCR 2015 Regulation 32 (2) (b) (ii) competition is absent for technical reasons applies. Brightly is the developer and proprietor of the licences and support, therefore competition is absent for technical reasons. The current asset management and mobile working system enables the Council's Neighbourhood Services and Transport direct access to service information required by frontline staff regardless of their location. It also allows our external stakeholders to integrate and work in partnership with the Council, and they have invested in software, training and equipment as well as future proofing services in order to integrate processes and work more efficiently and effectively with the Council. This award allows the Council to continue to use the business-critical asset management platform and further develop its services to meet identified Business need across other Council departments and enhance engagement with external stakeholders. The requirement to use this platform will be included in all relevant specifications as part of future tendering process. This will be for the duration of the contracts and suppliers are expected to utilise the platform as part of their work with the Council. This also affects the citizens of the Vale of Glamorgan as the system is used to report faults by external customers.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04d713
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002989-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48430000 - Inventory management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£226,656 £100K-£500K

Notice Dates

Publication Date
29 Jan 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Vale of Glamorgan Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARRY
Postcode
CF63 4RU
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Vale of Glamorgan
Electoral Ward
Castleland
Westminster Constituency
Vale of Glamorgan

Supplier Information

Number of Suppliers
1
Supplier Name

Brightly Software

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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