Notice Information
Notice Title
Enterprise Document Records Management Solution (EDRMS)
Notice Description
NWS would like to notify you of an upcoming requirement with relation to a contract for an Electronic Records and Document Management / Content Management System (EDRMS). We are publishing this as a Request for Information (RFI).<br/><br/>Dependent on the responses and recommendations received from this Public Information Notice, NWS intends to issue a public tender for the supply of an EDRMS in line with the planned timelines of the GDF.
Lot Information
Lot 1
Our operational nuclear business is progressing with the building of the UK Geological Disposal Facility (GDF) and needs a robust solution for managing regulatory records with long retention periods as well as having the flexibility required by major capital programmes for information exchange and artefact creation. Information must be retrievable, searchable, and integrated across multiple systems, which include:
* SaaS CDE
* M365
* SharePoint
* Microsoft Azure
* BIM
* GIS
* Power Automate and Power BI
The business is planning for digital twinning and requires seamless information lifecycle integration across systems for both records and project artifacts.
Key future demands include:
* Managing a growing, multi-partner supply chain.
* Supporting more automated and complex records and document management, with transactions potentially increasing to over a thousand per week.
* Integrating various applications such as Office documents, CAD/BIM, PDM/PLM, ERP, and others into the EDRMS system.
* Maintain existing ONR Nuclear Site License Conditions and support the future GDF acquisition of a Nuclear Site License.
The provision of fully functioning EDRM Solution implemented in NWS is expected to achieve the following organisational benefits:
* Enhanced work and efficiency savings
* Cost-effective and efficient operations
* Improved support to Regulatory compliance
* Support for NWS 'better ways of working' improvement initiatives
* Increase Security and Protection of our information
* Increased work demand capability and scalability
* Improved collaboration and communication
* Improved Environmental Sustainability
* Support for the anticipated large increase in document transmittals and interactions with the supply chain
* Support for more document processing automation and efficiencies
While we are seeking options on potential models and solutions for an effective EDRMS, that can scale to meet the demands of the GDF project and maintain existing nuclear arrangement, collaborating with multiple suppliers in a complex, large-scale engineering environment, it must meet the required standards and undergo a cost-benefit analysis. Additional information: We are looking to understand if there are suppliers in the market that can meet the specific requirements of this tender. To access further information and provide responses to our RFI, please access NWS's ATAMIS system (https://atamis-2464.my.site.com/s/Welcome) and find Record Ref C23832 'PIN for Enterprise Document Records Management Solution (EDRMS)' under the 'Find Opportunities' area.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04d792
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/003200-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79996100 - Records management
Notice Value(s)
- Tender Value
- £500,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 31 Jan 20251 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 10 Mar 2025Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NUCLEAR WASTE SERVICES LIMITED
- Contact Name
- Martin Harrison
- Contact Email
- martin.harrison@nuclearwasteservices.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- CALDERBRIDGE, SEASCALE
- Postcode
- CA20 1DB
- Post Town
- Carlisle
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD1 Cumbria
- Small Region (ITL 3)
- TLD13 Cumberland
- Delivery Location
- TLD11 West Cumbria
-
- Local Authority
- Cumberland
- Electoral Ward
- Gosforth
- Westminster Constituency
- Whitehaven and Workington
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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