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Offsite Document Storage

The Crown Estate Commissioners

This public procurement record has 1 release in its history.

Tender

03 Feb 2025 at 16:23

Tender Notice
Summary of the contracting process

The Crown Estate Commissioners have initiated a procurement process for "Offsite Document Storage" services. This tender falls under the "Documentation services" industry category and is set in the UK. The aim is to consolidate their legal documents, paper policy, and correspondence files into a single contract, enhancing efficiency and reducing costs. The procurement is currently in the tender stage, with an open procedure method. Key dates include a tender period end date of 3rd March 2025 at 12:00 PM and the award period commencing on 3rd March 2025 at 1:00 PM. The contracts will initially last for 1,080 days, with potential renewals of 1+1 years.

This tender presents a significant opportunity for businesses specialising in document storage and management services. Companies capable of handling legal documentation and certification services efficiently and securely will be well-suited to compete. Businesses with an established track record in managing large-scale storage solutions and offering cost-saving measures will find ample growth potential through this contract. Moreover, this procurement process, organised by a key central government entity, The Crown Estate Commissioners, provides an excellent platform for suppliers to strengthen their portfolio and gain prestigious government contracts.

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Notice Information

Notice Title

Offsite Document Storage

Notice Description

Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025. Meanwhile, our paper policy and correspondence files are stored with a different provider under a separate contract ending 19 October 2025. We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.

Lot Information

Lot 1

Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025. Meanwhile, our paper policy and correspondence files are stored with a different provider under a separate contract ending 19 October 2025. We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.

Renewal: 1 + 1 Years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04db2e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003527-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79130000 - Legal documentation and certification services

79131000 - Documentation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20251 years ago
Submission Deadline
3 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Crown Estate Commissioners
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1Y 4AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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