The Roseland Multi Academy Trust ~ Cleaning Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04de45-2025-02-12T16:05:25Z",
    "date": "2025-02-12T16:05:25Z",
    "ocid": "ocds-h6vhtk-04de45",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Cornwall:-School-cleaning-services./EWXH7H2HQB To respond to this opportunity, please click here: https://litmustms.co.uk/respond/EWXH7H2HQB GO Reference: GO-2025212-PRO-29402900",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04de45",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "The Roseland Multi Academy Trust ~ Cleaning Tender",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 5 Schools within The Roseland Multi Academy Trust (MAT): Gerrans School, Tregony Community Primary School, Falmouth School, Treviglas School & The Roseland Academy.",
        "value": {
            "amount": 2563440,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 5 Schools within The Roseland Multi Academy Trust (MAT): Gerrans School, Tregassick Road, Gerrans, Truro, Cornwall, TR2 5ED Tregony Community Primary School, Back Lane, Tregony, Truro, Cornwall, TR2 5RP Falmouth School, Trescobeas Road, Falmouth, Cornwall, TR11 4LH Treviglas School, Bradley Road, Newquay, Cornwall, TR7 3JA The Roseland Academy, Tregony, Truro, Cornwall, TR2 5SE The Trust is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within both Primary and Secondary School establishments, to demonstrate the knowledge and understanding of contracts of a similar scope. Ideally the successful contractor will have a strong operational base with the South West region, or be looking to actively expand into this region, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term. The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term. The requirement of the Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement, the successful contractor is to be proactive in the management of the contract, with regular site visits to each School, with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within The Roseland MAT on the contract performance. Please see SQ document for more information. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/EWXH7H2HQB",
                "value": {
                    "amount": 2563440,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-08-01T00:00:00+01:00",
                    "endDate": "2030-07-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKK3"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cornwall and Isles of Scilly"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "Current contract ends 31st July 2025."
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-14T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2025-04-07T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-137731",
            "name": "Roseland Multi Academy Trust",
            "identifier": {
                "legalName": "Roseland Multi Academy Trust"
            },
            "address": {
                "streetAddress": "Unit A1, Tregony Business Park, Tregony",
                "locality": "Cornwall",
                "region": "UKK3",
                "postalCode": "TR2 5TL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://www.delta-esourcing.com/tenders/UK-UK-Cornwall:-School-cleaning-services./EWXH7H2HQB"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "url": "http://theroselandmat.co.uk/web/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-137732",
            "name": "Gerrans School",
            "identifier": {
                "legalName": "Gerrans School"
            },
            "address": {
                "streetAddress": "Tregassick Road, Portscatho, Truro",
                "locality": "Cornwall",
                "region": "UKK3",
                "postalCode": "TR2 5ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gerrans.cornwall.sch.uk/web/"
            }
        },
        {
            "id": "GB-FTS-137733",
            "name": "Tregony Community Primary School",
            "identifier": {
                "legalName": "Tregony Community Primary School"
            },
            "address": {
                "streetAddress": "Back Lane, Tregony, Truro",
                "locality": "Cornwall",
                "region": "UKK3",
                "postalCode": "TR2 5RP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.tregonycpschool.co.uk/web"
            }
        },
        {
            "id": "GB-FTS-137734",
            "name": "Falmouth School",
            "identifier": {
                "legalName": "Falmouth School"
            },
            "address": {
                "streetAddress": "Trescobeas Road, Falmouth",
                "locality": "Cornwall",
                "region": "UKK3",
                "postalCode": "TR11 4LH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://falmouthschool.eschools.co.uk/web"
            }
        },
        {
            "id": "GB-FTS-137735",
            "name": "Treviglas School",
            "identifier": {
                "legalName": "Treviglas School"
            },
            "address": {
                "streetAddress": "Bradley Road, Newquay",
                "locality": "Cornwall",
                "region": "UKK3",
                "postalCode": "TR7 3JA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.treviglas.net/web/"
            }
        },
        {
            "id": "GB-FTS-137736",
            "name": "The Roseland Academy",
            "identifier": {
                "legalName": "The Roseland Academy"
            },
            "address": {
                "streetAddress": "Tregony, Truro",
                "locality": "Cornwall",
                "region": "UKK3",
                "postalCode": "TR2 5SE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.theroseland.co.uk/web/"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-137731",
        "name": "Roseland Multi Academy Trust"
    },
    "language": "en"
}