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Wyre Forest School ~ Catering Tender

Wyre Forest School

This public procurement record has 1 release in its history.

Tender

13 Feb 2025 at 16:05

Tender Notice
Summary of the contracting process

Wyre Forest School, located in Worcestershire, is currently in the tender process for catering services. The procurement, categorised under school catering services, involves the provision of catering for a broad-spectrum special needs school catering to children aged 3 to 19, including a residential unit. The contract, valued at £530,000, will commence on 1 January 2026 and conclude on 31 December 2028, with an option to extend for up to two additional years. Key dates include the tender submission deadline on 11 April 2025 and the invitation to tender on 26 May 2025. The procurement method is selective with a restricted procedure, ensuring thorough selection criteria.

This tender presents significant opportunities for growth, particularly for businesses specialising in catering services with experience in educational settings and special needs requirements. SMEs are encouraged to participate, provided they meet stringent selection criteria focused on quality of service and responsiveness to detailed dietary needs. Businesses capable of sourcing local produce, proposing innovative catering solutions, and willing to invest in necessary equipment will be well-suited to compete. The successful supplier will benefit from a stable contract that promotes long-term partnership and potential for service expansion.

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Notice Information

Notice Title

Wyre Forest School ~ Catering Tender

Notice Description

The successful Supplier will be required to provide Catering services for Wyre Forest school. We are a broad-spectrum special needs school for children aged 3 to 19. We also have Russell House, a 16-bed weekly residential unit. We have only been in our building since April 2015. Before this the school was on two sites following the Wyre Forest restructuring in 2011 (Bewdley Road site, formerly Blakebrook, and Comberton Road site, formerly Stourminster).

Lot Information

Lot 1

The successful Supplier will be required to provide Catering services for Wyre Forest school. We are a broad-spectrum special needs school for children aged 3 to 19. We also have Russell House, a 16-bed weekly residential unit. We have only been in our building since April 2015. Before this the school was on two sites following the Wyre Forest restructuring in 2011 (Bewdley Road site, formerly Blakebrook, and Comberton Road site, formerly Stourminster). We share our campus with Baxter College. We also have a vocational hub and a Sixth Form which prepares children for life after school. Offsite we run the award-winning Blossom Tree Cafe in Springfield Park. We work tirelessly to meet the needs of all the children, so they develop and progress academically, socially, emotionally and physically. Our values of enthusiasm, resilience, honesty, teamwork and trust shine out from all that we do. We have an exciting curriculum which is broad and balanced and make the use of our specialist facilities, including soft play, dark room, sensory rooms, vocational hub, hydropool, gym and riding for the disabled. We are also a communication specialist school and use sign-a-long, PECS and communication passports. We are passionate about the benefits of outdoor education from Forest Schools and The John Muir Award to outdoor pursuits, working the land and exploring the Wyre Forest. This work is crucial in building emotional resilience, teamwork and independence. The contract covers the scope for the provision of all catering services within the School, including hospitality and free issue requirements. The duration of the contract offered is three years commencing on 1 January 2026, concluding on 31 December 2028, with the opportunity to extend by up to an additional two years at the discretion of the governing body. There are 190 academic days each year, plus 5 teacher training days which require no catering service. There are currently 371 students and 304 staff, however this number is anticipated to increase to circa 427 during the period of the contract, with the addition of a number of extra classrooms. The contract is offered on a 'guaranteed performance' basis. Currently Meal Deals of salad, main and pudding are at a maximum of PS2.53 for pupils and staff PS2.90, charged on consumption with margin applied. Currently circa 210 - 230 lunches are served each day, with circa 160 being plated and served via the classrooms, the remainder via the dining room service point. The School has a variety of dietary requirements that need accommodated, including allergies, sensory and individual pupil preferences. The residential centre is open for meals Monday to Thursday during term time only and commence a week after the main School, consequently serving for 185 days. It is appreciated that a level of investment may be identified as a requirement of your bid, and therefore bidders are encouraged to provide detailed information of any equipment felt necessary. Bidders must provide the equipment make, model and cost and a justification of how this equipment will assist in fulfilling the proposal and potential of the service. All investment suggested must be fully justified within the Service Development and Finance sections of your Bidder Response. The level of investment provided will be at the School's discretion, subject to the method of obtaining the investment for the required equipment. The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers. It is expected that menus will feature and utilise products in season. Please see SQ Document for more information. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/MU2628TCJ4

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ded6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004999-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£530,000 £500K-£1M
Lots Value
£530,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Feb 20251 years ago
Submission Deadline
11 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wyre Forest School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTERSHIRE
Postcode
DY11 6FA
Postcode Area
Dudley
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Wyre Forest
Electoral Ward
Blakebrook & Habberley South
Westminster Constituency
Wyre Forest

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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