Notice Information
Notice Title
Cleaning Service Contract - Oakthorpe Primary School
Notice Description
SSC Partnership an Agent on behalf of Oakthorpe Primary School are currently out to tender for the provision of cleaning services. Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the My Tenders area of this website and selecting the View Details button of this project.The deadline for submissions of the tender will be 18th March 2025. Please allow sufficient time to make your return as late returns will not be permitted.Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.
Lot Information
Lot 1
SSC Partnership Limited (SSC), an Agent of Oakthorpe Primary School (Client) are out to tender for the provision of cleaning services. The Client will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 22nd July 2025.The Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.The Tenderer shall prepare and submit its tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.Tender submissions should clearly demonstrate:A thorough understanding of the Scope of WorkAbility to deliver the services required in line with all TUPE information, and have a flexible approachTechnical expertise and relevant experienceBest value for moneySuitability for the undertaking of the work.Procedures and practices which will be utilised to ensure quality and compliance with the specification.Arrangements will be made for Tenderers to visit the school and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on 6th March 2025. Tenderers should limit their attendance to two representatives. Tenderers will not be able to take photographs during site visits without the consent of the Client. Please register for the site visit through the correspondence functionality on the tendering portal (https://in-tendhost.co.uk/sscpartnership), including the name and roles of the representatives who will be attending by no later than 12 noon, 5th March 2025.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.Desirable characteristics are elements of the tender which are to be scored by the Client.Tenders and all associated documents must be submitted electronically via the e tendering portal: https://in-tendhost.co.uk/sscpartnership. Tenderers that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Tenderers can contact the In-Tend Support team at support@in-tend.co.uk or on 0845 557 8079 / +44 (0) 114 407 0065.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04deea
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/005027-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90910000 - Cleaning services
90919300 - School cleaning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 13 Feb 20251 years ago
- Submission Deadline
- 18 Mar 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 21 Jul 2025 - 21 Jul 2028 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- OAKTHORPE PRIMARY SCHOOL C/O SSC PARTNERSHIP LIMITED
- Contact Name
- Not specified
- Contact Email
- procurement@sscpartnership.co.uk
- Contact Phone
- +44 1702338880
Buyer Location
- Locality
- SOUTHEND-ON-SEA
- Postcode
- SS1 1EF
- Post Town
- Southend-on-Sea
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH3 Essex
- Small Region (ITL 3)
- TLH31 Southend-on-Sea
- Delivery Location
- TLI54 Enfield
-
- Local Authority
- Southend-on-Sea
- Electoral Ward
- Milton
- Westminster Constituency
- Southend East and Rochford
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04deea-2025-02-13T17:49:22Z",
"date": "2025-02-13T17:49:22Z",
"ocid": "ocds-h6vhtk-04deea",
"initiationType": "tender",
"tender": {
"id": "SSC OTPS CLN 07_25",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Cleaning Service Contract - Oakthorpe Primary School",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "90919300",
"description": "School cleaning services"
},
"mainProcurementCategory": "services",
"description": "SSC Partnership an Agent on behalf of Oakthorpe Primary School are currently out to tender for the provision of cleaning services. Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the My Tenders area of this website and selecting the View Details button of this project.The deadline for submissions of the tender will be 18th March 2025. Please allow sufficient time to make your return as late returns will not be permitted.Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.",
"lots": [
{
"id": "1",
"description": "SSC Partnership Limited (SSC), an Agent of Oakthorpe Primary School (Client) are out to tender for the provision of cleaning services. The Client will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 22nd July 2025.The Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.The Tenderer shall prepare and submit its tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.Tender submissions should clearly demonstrate:A thorough understanding of the Scope of WorkAbility to deliver the services required in line with all TUPE information, and have a flexible approachTechnical expertise and relevant experienceBest value for moneySuitability for the undertaking of the work.Procedures and practices which will be utilised to ensure quality and compliance with the specification.Arrangements will be made for Tenderers to visit the school and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on 6th March 2025. Tenderers should limit their attendance to two representatives. Tenderers will not be able to take photographs during site visits without the consent of the Client. Please register for the site visit through the correspondence functionality on the tendering portal (https://in-tendhost.co.uk/sscpartnership), including the name and roles of the representatives who will be attending by no later than 12 noon, 5th March 2025.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.Desirable characteristics are elements of the tender which are to be scored by the Client.Tenders and all associated documents must be submitted electronically via the e tendering portal: https://in-tendhost.co.uk/sscpartnership. Tenderers that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Tenderers can contact the In-Tend Support team at support@in-tend.co.uk or on 0845 557 8079 / +44 (0) 114 407 0065.",
"contractPeriod": {
"startDate": "2025-07-22T00:00:00+01:00",
"endDate": "2028-07-21T23:59:59+01:00"
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "90919300",
"description": "School cleaning services"
},
{
"scheme": "CPV",
"id": "90910000",
"description": "Cleaning services"
}
],
"deliveryAddresses": [
{
"region": "UKI54"
}
],
"deliveryLocation": {
"description": "Tile Kiln Lane, London N13 6BY"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://in-tendhost.co.uk/sscpartnership",
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Full details are disclosed within the tender documentation.",
"appliesTo": [
"supplier"
]
}
]
},
"documents": [
{
"id": "economic1",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical1",
"documentType": "technicalSelectionCriteria"
}
],
"contractTerms": {
"performanceTerms": "Full details are disclosed within the tender documentation including Key Performance Indicators."
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2025-03-18T12:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2025-09-18T23:59:59+01:00"
}
},
"awardPeriod": {
"startDate": "2025-03-18T12:01:00Z"
},
"bidOpening": {
"date": "2025-03-18T12:01:00Z",
"address": {
"streetAddress": "Open ceremony- 12 Nelson Street,"
}
},
"hasRecurrence": false,
"reviewDetails": "A mandatory standstill period (prior to the award of contract) will provide information on the proposed decision to all Tenderer's that have participated within the process. The standstill period, which will be for a minimum period of 10 calendar days, provides time for unsuccessful Tenderer's to challenge the award decision, prior to the contract being entered into. Further details are enclosed within the tender documents. An economic operator that suffers, or risks suffering, loss or damage attributable to breach of duty under the Contracts Regulations may instigate proceedings."
},
"parties": [
{
"id": "GB-FTS-137956",
"name": "Oakthorpe Primary School C/o SSC Partnership Limited",
"identifier": {
"legalName": "Oakthorpe Primary School C/o SSC Partnership Limited"
},
"address": {
"streetAddress": "12 Nelson Street",
"locality": "Southend-on-sea",
"region": "UKH31",
"postalCode": "SS1 1EF",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1702338880",
"email": "procurement@sscpartnership.co.uk",
"url": "https://in-tendhost.co.uk/sscpartnership"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"url": "https://in-tendhost.co.uk/sscpartnership",
"buyerProfile": "https://in-tendhost.co.uk/sscpartnership",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
},
"additionalContactPoints": [
{
"email": "procurement@sscpartnership.co.uk"
}
]
}
],
"buyer": {
"id": "GB-FTS-137956",
"name": "Oakthorpe Primary School C/o SSC Partnership Limited"
},
"language": "en"
}