Notice Information
Notice Title
Source to Pay Software Solution ("S2P") and Software Implementation Partner ("SIP")
Notice Description
Southern Water ("SW") seek a Solution Provider to licence a cloud-based, Source to Pay software solution ("Solution") that will give SW users a more intuitive experience in purchasing goods and services. The Source to Pay process ("S2P") comprises of Source to Contract ("S2C") and Purchase to Pay ("P2P") processes. The Solution will provide end-to-end functionality. In registering interest, the Solution Provider is asked to identify up to three (3) Solution Implementation Partners ("SIP"), indicating a preferred SIP. All SIPs must already be certified by the Solution Provider, to be able to support in the configuration and implementation of the Solution.
Lot Information
Lot 1
P2P: The Solution will manage SW's end-to-end procurement processes from capturing a Requirement, through Purchase Requisition, Approval, Purchase Order Creation, Supplier PO Receipting, SW Service/Product Receipting, Supplier Invoicing to "OK to pay" from a 3-way match. Critical to improved user experience will be that the Solution will enable users to: - execute required actions "on the move" via secure mobile technologies as well as computer based, - leverage punch-outs with external approved and secure supplier sites - access and order from approved supplier catalogues The Solution must have a proven method of: - managing professional services - goods and works contracts that may leverage Framework Agreements and timesheets. These areas represent a key portion of the SW spend profile. The nature of managing this spend in this Solution is still being defined but will be clarified later in the Procurement Process. S2C: For spend that is not readily available when requisitioned, the Solution would also have integrated Sourcing, Contracting and Supplier / Contract Performance Management functionality, that is triggered by workflow management to a central Procurement function. All S2P activities must workflow automatically and allow for online collaboration between SW colleagues and Suppliers, who will be able to access the Solution via a secure external Supplier Portal. The number of integrations to legacy SW systems is still being defined, but we would expect the Solution to be able to readily integrate to common Finance or HR platforms as a minimum and have SSO capability. It must also have the capability to be integrated with Asset Management, Inventory and Stores solutions, as a possible further future activity. (Although this is not in the initial implementation scope, it is essential there is evidential functional capability to do so.) The Solution Provider will identify three (3) SIPs, and a preferred SIP. All SIPs must be certified by the Solution Provider.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04e200
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/005186-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72200000 - Software programming and consultancy services
72227000 - Software integration consultancy services
72263000 - Software implementation services
72268000 - Software supply services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 14 Feb 20251 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 31 Mar 2025Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTHERN WATER SERVICES LIMITED
- Contact Name
- Ryan Lightfoot
- Contact Email
- ryan.lightfoot@southernwater.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- WORTHING
- Postcode
- BN13 3NX
- Post Town
- Brighton
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ27 West Sussex (South West)
- Delivery Location
- TLJ South East (England)
-
- Local Authority
- Worthing
- Electoral Ward
- Northbrook
- Westminster Constituency
- Worthing West
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04e200-2025-02-14T14:50:23Z",
"date": "2025-02-14T14:50:23Z",
"ocid": "ocds-h6vhtk-04e200",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-04e200",
"legalBasis": {
"id": "32014L0025",
"scheme": "CELEX"
},
"title": "Source to Pay Software Solution (\"S2P\") and Software Implementation Partner (\"SIP\")",
"status": "planned",
"classification": {
"scheme": "CPV",
"id": "72200000",
"description": "Software programming and consultancy services"
},
"mainProcurementCategory": "services",
"description": "Southern Water (\"SW\") seek a Solution Provider to licence a cloud-based, Source to Pay software solution (\"Solution\") that will give SW users a more intuitive experience in purchasing goods and services. The Source to Pay process (\"S2P\") comprises of Source to Contract (\"S2C\") and Purchase to Pay (\"P2P\") processes. The Solution will provide end-to-end functionality. In registering interest, the Solution Provider is asked to identify up to three (3) Solution Implementation Partners (\"SIP\"), indicating a preferred SIP. All SIPs must already be certified by the Solution Provider, to be able to support in the configuration and implementation of the Solution.",
"lots": [
{
"id": "1",
"description": "P2P: The Solution will manage SW's end-to-end procurement processes from capturing a Requirement, through Purchase Requisition, Approval, Purchase Order Creation, Supplier PO Receipting, SW Service/Product Receipting, Supplier Invoicing to \"OK to pay\" from a 3-way match. Critical to improved user experience will be that the Solution will enable users to: - execute required actions \"on the move\" via secure mobile technologies as well as computer based, - leverage punch-outs with external approved and secure supplier sites - access and order from approved supplier catalogues The Solution must have a proven method of: - managing professional services - goods and works contracts that may leverage Framework Agreements and timesheets. These areas represent a key portion of the SW spend profile. The nature of managing this spend in this Solution is still being defined but will be clarified later in the Procurement Process. S2C: For spend that is not readily available when requisitioned, the Solution would also have integrated Sourcing, Contracting and Supplier / Contract Performance Management functionality, that is triggered by workflow management to a central Procurement function. All S2P activities must workflow automatically and allow for online collaboration between SW colleagues and Suppliers, who will be able to access the Solution via a secure external Supplier Portal. The number of integrations to legacy SW systems is still being defined, but we would expect the Solution to be able to readily integrate to common Finance or HR platforms as a minimum and have SSO capability. It must also have the capability to be integrated with Asset Management, Inventory and Stores solutions, as a possible further future activity. (Although this is not in the initial implementation scope, it is essential there is evidential functional capability to do so.) The Solution Provider will identify three (3) SIPs, and a preferred SIP. All SIPs must be certified by the Solution Provider.",
"status": "planned"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72227000",
"description": "Software integration consultancy services"
},
{
"scheme": "CPV",
"id": "72263000",
"description": "Software implementation services"
},
{
"scheme": "CPV",
"id": "72268000",
"description": "Software supply services"
}
],
"deliveryAddresses": [
{
"region": "UKJ"
}
],
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2025-04-01T00:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
}
},
"parties": [
{
"id": "GB-FTS-138067",
"name": "SOUTHERN WATER SERVICES LIMITED",
"identifier": {
"legalName": "SOUTHERN WATER SERVICES LIMITED",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "Southern House",
"locality": "Worthing",
"region": "UKJ",
"postalCode": "BN13 3NX",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Ryan Lightfoot",
"email": "Ryan.Lightfoot@southernwater.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.southernwater.co.uk/",
"classifications": [
{
"scheme": "TED_CE_ACTIVITY",
"id": "WATER",
"description": "Water"
}
]
}
}
],
"buyer": {
"id": "GB-FTS-138067",
"name": "SOUTHERN WATER SERVICES LIMITED"
},
"language": "en"
}