Award

Elgin Active Youth Engagement Bus

MORAY COUNCIL

This public procurement record has 2 releases in its history.

Award

19 May 2025 at 10:35

Tender

17 Feb 2025 at 10:02

Summary of the contracting process

The recent procurement process led by Moray Council, a regional authority located in Elgin, UK, involved contracting for services under the title "Elgin Active Youth Engagement Bus". This initiative focuses on youth education services within the region of Elgin (UKM62) and aims to engage youth through quality education services. The procurement was conducted as an open procedure, consistent with EU regulations, and concluded with the contract being signed with Action for Children Services Ltd on 13th May 2025. The award phase has been completed, with a contract valued at £140,000. The tender's award criteria were predominantly quality-focused (90%), with a minor emphasis on price (10%). The contract period is set from 1st April 2025 to 31st March 2026, with a potential extension of 12 months available if needed.

This tender represents significant opportunities for growth, particularly for businesses with strong capabilities in youth engagement and education services. Ideal candidates would be organisations with proven experience in similar services and a solid understanding of local community needs. Businesses looking to expand their portfolio in delivering social and community service projects within the public sector would find this tender an excellent avenue. Additionally, organisations with a robust quality management system should be well-positioned due to the quality-centered evaluation criteria. Action for Children Services Ltd's successful bid reinforces the opportunity for large-scale service providers committed to youth welfare and engagement. This contract not only contributes to business growth but also plays a meaningful role in local community development.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Elgin Active Youth Engagement Bus

Notice Description

We are looking to contract with a suitably qualified youth organisation, with evidenced good local knowledge, to manage the Elgin Youth Engagement bus, delivering a wide range of high-quality engagement opportunities and activities, which will be co-produced alongside young people in order that they are relevant and of interest to those aged 11 years and up.

Lot Information

Lot 1

As per specification documents attached to PCST. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: 1 x 12 month option to extend.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e275
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022545-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

98 - Other community, social and personal services


CPV Codes

80310000 - Youth education services

98133110 - Services provided by youth associations

Notice Value(s)

Tender Value
Not specified
Lots Value
£140,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£140,000 £100K-£500K

Notice Dates

Publication Date
19 May 20259 months ago
Submission Deadline
19 Mar 2025Expired
Future Notice Date
Not specified
Award Date
12 May 20259 months ago
Contract Period
31 Mar 2025 - 31 Mar 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
MORAY COUNCIL
Contact Name
Not specified
Contact Email
procurement@moray.gov.uk
Contact Phone
+44 1343563137

Buyer Location

Locality
ELGIN
Postcode
IV30 1BX
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey

Local Authority
Moray
Electoral Ward
Elgin City North
Westminster Constituency
Moray West, Nairn and Strathspey

Supplier Information

Number of Suppliers
1
Supplier Name

ACTION FOR CHILDREN SERVICES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e275-2025-05-19T11:35:52+01:00",
    "date": "2025-05-19T11:35:52+01:00",
    "ocid": "ocds-h6vhtk-04e275",
    "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. (SC Ref:799186)",
    "initiationType": "tender",
    "tender": {
        "id": "18/1144",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Elgin Active Youth Engagement Bus",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "80310000",
            "description": "Youth education services"
        },
        "mainProcurementCategory": "services",
        "description": "We are looking to contract with a suitably qualified youth organisation, with evidenced good local knowledge, to manage the Elgin Youth Engagement bus, delivering a wide range of high-quality engagement opportunities and activities, which will be co-produced alongside young people in order that they are relevant and of interest to those aged 11 years and up.",
        "lots": [
            {
                "id": "1",
                "description": "As per specification documents attached to PCST. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "90"
                        },
                        {
                            "type": "price",
                            "description": "10"
                        }
                    ]
                },
                "value": {
                    "amount": 140000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2026-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 x 12 month option to extend."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98133110",
                        "description": "Services provided by youth associations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM62"
                    },
                    {
                        "region": "UKM62"
                    }
                ],
                "deliveryLocation": {
                    "description": "Elgin"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Bidders are required to have a minimum turnover as stated below. The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability: 5,000,000 FIVE MILLION GBP Public Liability: 5,000,000 FIVE MILLION GBP",
                    "minimum": "Bidders will be required to have a minimum \"general\" yearly turnover of 140,000 GBP for the last 3 years. Bidders are required to hold the following insurances Employer's (Compulsory) Liability: 5,000,000 FIVE MILLION GBP Public Liability: 5,000,000 FIVE MILLION GBP The bidder is required to confirm that (to the best of their knowledge) there are no material post balance sheet events or other business issues arising since the date of the last audited financial statements that materially impact the economic and financial standing of the economic operator. Where the operator is not able to make such a conformation, full details of the relevant events shall be provided along with an explanation of the expected impact on the bidders economic and financial standing. The bidder is required to provide a copy of the last 2 or 3 audited financial statements as evidence of their compliance to meet their statutory obligations.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Minimum number of relevant examples: 2 Requirement: Please provide two examples of how you have successfully delivered similar services in a similar organisation, detailing how you successfully delivered the service requirements and how you addressed any issues and risks in order to deliver services on time and within budget.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-19T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2025-03-19T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-03-19T12:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-4852",
            "name": "Moray Council",
            "identifier": {
                "legalName": "Moray Council"
            },
            "address": {
                "streetAddress": "High Street",
                "locality": "Elgin",
                "region": "UKM62",
                "postalCode": "IV30 1BX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1343563137",
                "email": "procurement@moray.gov.uk",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.moray.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00160",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-5275",
            "name": "Elgin Sheriff Court",
            "identifier": {
                "legalName": "Elgin Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Courthouse, High Street",
                "locality": "Elgin",
                "postalCode": "IV30 1BU",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-6286",
            "name": "Action for Children Services Ltd",
            "identifier": {
                "legalName": "Action for Children Services Ltd"
            },
            "address": {
                "streetAddress": "3 The Boulevard (Company Registered Address), Ascot Road",
                "locality": "Watford, Hertfordshire",
                "region": "UKM",
                "postalCode": "WD18 8AG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1415509010"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-4852",
        "name": "Moray Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000790642"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "022545-2025-18/1144-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-6286",
                    "name": "Action for Children Services Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "022545-2025-18/1144-1",
            "awardID": "022545-2025-18/1144-1",
            "status": "active",
            "value": {
                "amount": 140000,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-13T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}