SBC1124 Mechanical Services - Corporate Estate

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e36e-2025-10-23T12:10:38+01:00",
    "date": "2025-10-23T12:10:38+01:00",
    "ocid": "ocds-h6vhtk-04e36e",
    "description": "Stevenage Borough Council reserves the right to cancel the procurement and not to proceed with the long term contract at any stage of the procurement process. Stevenage Borough Council also reserves the right not to award a contract. Neither Stevenage Borough Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for these contracts. The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council's requirements and remain financially viable to perform the Contract. Tenderers should note that the provisions of the Transfer of Undertakings (protection of Employment)Regulations 2006 may apply. To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/home and follow the on-screen guidance. Any clarifications regarding this opportunity must be raised through the Correspondence area in the eTendering system. If you are experiencing problems with the eTendering system, In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via email: support@in-tend.com or telephone +441144070065 for any website /technical questions, Monday to Friday 8:30 - 17:30. The Council undertakes to hold confidential any information provided in the proposal submitted,subject to the Council's obligations under the law, including the Freedom of Information Act 2000. If the potential supplier considers that any of the information submitted in the proposal should not be disclosed because of its commercial sensitivity or for reasons of confidentiality, then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the potential supplier about such commercially sensitive or confidential information when considering any request received under the Freedom of Information Act 2000 before replying to such a request, but the decision of the Council in deciding whether an exemption applies is final. Please note the deadline for return and allow sufficient time to make your return as late returns will not be permitted.",
    "initiationType": "tender",
    "tender": {
        "id": "CCD01460",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "SBC1124 Mechanical Services - Corporate Estate",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "71333000",
            "description": "Mechanical engineering services"
        },
        "mainProcurementCategory": "services",
        "description": "Stevenage Borough Council is seeking a single supplier for the Mechanical Services contract for the Councils Corporate buildings which consist of offices, depots, community centres and museum (for clarity this contract does not cover domestic properties).To access this opportunity visit Supply Hertfordshire - https://intendhost.co.uk/supplyhertfordshire/aspx/homeAny clarifications regarding this opportunity must be raised through the Correspondence area in the eTendering system.Please note the deadline for return and allow sufficient time to make your return as late returns will not be permitted.",
        "value": {
            "amount": 685000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Stevenage Borough Council is seeking a single supplier for the Mechanical Services contract for the Councils Corporate buildings which consist of offices, depots, community centres and museums. The Mechanical Services contract will provide planned and reactive services. The appointed contractor will be responsible for the provision of planned and reactive Mechanical services, including but not limited to Gas Boiler Servicing, Water Hygiene Services including Water Risk Assessments, Air Conditioning Servicing and Duct/Extractor Cleaning.",
                "value": {
                    "amount": 685000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-07-01T00:00:00+01:00",
                    "endDate": "2028-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for a further 2 years"
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 8
                },
                "selectionCriteria": {
                    "description": "as per the Selection Questionnaire.A minimum of 5 suppliers and a maximum of 8 suppliers will be invited to tender however Stevenage reserves the right to increase the number of Suppliers to be invited to tender by up to 1 or 2 if their scores are closely placed around the cut-off point."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality/Social Value",
                            "type": "quality",
                            "description": "50%/10%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
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                }
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                "deliveryAddresses": [
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                        "region": "UKH23"
                    },
                    {
                        "region": "UKH23"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.supplyhertfordshire.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "as per procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-20T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2025-04-14T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "hasRecurrence": true,
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed"
        },
        "reviewDetails": "Stevenage Borough Council will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 ('Regulations') provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective."
    },
    "parties": [
        {
            "id": "GB-FTS-6888",
            "name": "Stevenage Borough Council",
            "identifier": {
                "legalName": "Stevenage Borough Council"
            },
            "address": {
                "streetAddress": "Daneshill House, Danestrete",
                "locality": "Stevenage",
                "region": "UKH23",
                "postalCode": "SG1 1HN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Corporate Procurement",
                "email": "procurement@stevenage.gov.uk",
                "url": "http://www.supplyhertfordshire.gov.uk"
            },
            "roles": [
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                "url": "http://www.stevenage.gov.uk",
                "buyerProfile": "http://www.supplyhertfordshire.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
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                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-96248",
            "name": "High Court England & Wales",
            "identifier": {
                "legalName": "High Court England & Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-164647",
            "name": "GetFix Ltd",
            "identifier": {
                "legalName": "GetFix Ltd"
            },
            "address": {
                "streetAddress": "Unit 3 Sovereign Park, Cleveland Way,",
                "locality": "Hemel Hempstead",
                "region": "UKH23",
                "postalCode": "HP1 2TD",
                "countryName": "United Kingdom"
            },
            "roles": [
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            "details": {
                "scale": "sme"
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    ],
    "buyer": {
        "id": "GB-FTS-6888",
        "name": "Stevenage Borough Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "067770-2025-CCD01460-1",
            "relatedLots": [
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            ],
            "status": "active",
            "suppliers": [
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                    "id": "GB-FTS-164647",
                    "name": "GetFix Ltd"
                }
            ]
        }
    ],
    "contracts": [
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            "awardID": "067770-2025-CCD01460-1",
            "status": "active",
            "value": {
                "amount": 525000,
                "currency": "GBP"
            },
            "dateSigned": "2025-10-17T00:00:00+01:00"
        }
    ],
    "bids": {
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                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 5
            },
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                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
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            },
            {
                "id": "5",
                "measure": "electronicBids",
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                "value": 5
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        ]
    }
}