Notice Information
Notice Title
Office Supplies TPP Comms to Market
Notice Description
Office Supplies TPP Comms to Market
Lot Information
Lot 1
This Prior Information Notice (PIN) relates to Corporate Services - Office Supplies category. The intention is to share some updates regarding the application of the new Procurement Act in this area. Other such notices may be published by other category teams within Defra, and if your business operates across multiple categories you should review all relevant notices for updates.
The Procurement Act 2023 is new legislation that will change the way the public sector buys goods and services. It aims to:
* create a simpler and more flexible commercial system
* open up public procurement to new entrants
* take tougher action on underperforming suppliers
* embed transparency throughout the commercial lifecycle
The changes are expected to start on 24 February 2025.
The existing legislation will apply until 24 February 2025. After 24 February 2025, it will only apply to procurements and contracts that started before this date, i.e. if the Invitation to Tender (ITT) was published, a voluntary transparency notice was published, or a pricing request was issued.
The new features for suppliers include:
* a central digital platform
* a simplified bidding process
* more flexible commercial frameworks
* a new duty on contracting authorities to consider barriers facing SMEs and VCSEs
* a stronger exclusions framework
What will stay the same
If you are an existing or potential supplier to Defra and have live contracts, are a member of an existing framework, or are planning to bid for a procurement that has or will start prior to the new regime commencing, that arrangement will continue to be subject to the existing Public Contracting Regulations until the contract ends. The same principle applies to any contracts that are subject to any other associated procurement regulations, such as The Utilities Contracts Regulations.
What you need to do
If you are a supplier, you should:
* read the government guidance: https://www.gov.uk/government/collections/transforming-public-procurement
* sign up for regular TPP updates: https://docs.google.com/forms/d/e/1FAIpQLSdMgwpZ1kwubGUpKMLwu0ZpHS8zdWmXKgaHUJKRl-SwqQT95w/viewform
* read the government TPP Knowledge Drops: https://www.gov.uk/guidance/the-official-transforming-public-procurement-knowledge-drops
We recommend that you familiarise yourself with the new Central Digital Platform using these guidance videos:
* An overview of the central digital platform, an enhanced Find a Tender service: https://www.youtube.com/watch?v=TSfxoZoV3yI
* How to register an organisation and the first administrator in 3 easy steps https://www.youtube.com/watch?v=lnjCa4swtjA
* Detailed walkthrough: How an administrator completes and updates supplier info https://www.youtube.com/watch?v=i4ZdbMGRqeQ
* The central digital platform, an enhanced Find a Tender service: https://www.youtube.com/watch?v=TSfxoZoV3yI
If you have a question about the new procurement act, contact the Transforming Public Procurement helpdesk at: procurement.reform@cabinetoffice.gov.uk.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04e3fb
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/005845-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
-
- CPV Codes
30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
30100000 - Office machinery, equipment and supplies except computers, printers and furniture
30190000 - Various office equipment and supplies
30191000 - Office equipment except furniture
30192000 - Office supplies
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 19 Feb 20251 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 19 Feb 2025Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (DEFRA NETWORK ETENDERING PORTAL)
- Contact Name
- Defra Group Commercial
- Contact Email
- network.procurement@defra.gov.uk
- Contact Phone
- +44 03459335577
Buyer Location
- Locality
- LONDON
- Postcode
- SW1P 4DF
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04e3fb-2025-02-19T13:47:19Z",
"date": "2025-02-19T13:47:19Z",
"ocid": "ocds-h6vhtk-04e3fb",
"initiationType": "tender",
"tender": {
"id": "P-37561",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Office Supplies TPP Comms to Market",
"status": "planned",
"classification": {
"scheme": "CPV",
"id": "30192000",
"description": "Office supplies"
},
"mainProcurementCategory": "goods",
"description": "Office Supplies TPP Comms to Market",
"lots": [
{
"id": "1",
"description": "This Prior Information Notice (PIN) relates to Corporate Services - Office Supplies category. The intention is to share some updates regarding the application of the new Procurement Act in this area. Other such notices may be published by other category teams within Defra, and if your business operates across multiple categories you should review all relevant notices for updates.<br/><br/>The Procurement Act 2023 is new legislation that will change the way the public sector buys goods and services. It aims to:<br/>* create a simpler and more flexible commercial system<br/>* open up public procurement to new entrants<br/>* take tougher action on underperforming suppliers<br/>* embed transparency throughout the commercial lifecycle<br/><br/>The changes are expected to start on 24 February 2025.<br/><br/>The existing legislation will apply until 24 February 2025. After 24 February 2025, it will only apply to procurements and contracts that started before this date, i.e. if the Invitation to Tender (ITT) was published, a voluntary transparency notice was published, or a pricing request was issued.<br/><br/>The new features for suppliers include:<br/>* a central digital platform<br/>* a simplified bidding process<br/>* more flexible commercial frameworks<br/>* a new duty on contracting authorities to consider barriers facing SMEs and VCSEs<br/>* a stronger exclusions framework<br/><br/>What will stay the same<br/><br/>If you are an existing or potential supplier to Defra and have live contracts, are a member of an existing framework, or are planning to bid for a procurement that has or will start prior to the new regime commencing, that arrangement will continue to be subject to the existing Public Contracting Regulations until the contract ends. The same principle applies to any contracts that are subject to any other associated procurement regulations, such as The Utilities Contracts Regulations.<br/><br/>What you need to do<br/><br/>If you are a supplier, you should:<br/>* read the government guidance: https://www.gov.uk/government/collections/transforming-public-procurement<br/>* sign up for regular TPP updates: https://docs.google.com/forms/d/e/1FAIpQLSdMgwpZ1kwubGUpKMLwu0ZpHS8zdWmXKgaHUJKRl-SwqQT95w/viewform<br/>* read the government TPP Knowledge Drops: https://www.gov.uk/guidance/the-official-transforming-public-procurement-knowledge-drops<br/><br/>We recommend that you familiarise yourself with the new Central Digital Platform using these guidance videos:<br/>* An overview of the central digital platform, an enhanced Find a Tender service: https://www.youtube.com/watch?v=TSfxoZoV3yI<br/>* How to register an organisation and the first administrator in 3 easy steps https://www.youtube.com/watch?v=lnjCa4swtjA<br/>* Detailed walkthrough: How an administrator completes and updates supplier info https://www.youtube.com/watch?v=i4ZdbMGRqeQ<br/>* The central digital platform, an enhanced Find a Tender service: https://www.youtube.com/watch?v=TSfxoZoV3yI<br/><br/>If you have a question about the new procurement act, contact the Transforming Public Procurement helpdesk at: procurement.reform@cabinetoffice.gov.uk.",
"status": "planned"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "30100000",
"description": "Office machinery, equipment and supplies except computers, printers and furniture"
},
{
"scheme": "CPV",
"id": "30190000",
"description": "Various office equipment and supplies"
},
{
"scheme": "CPV",
"id": "30000000",
"description": "Office and computing machinery, equipment and supplies except furniture and software packages"
},
{
"scheme": "CPV",
"id": "30191000",
"description": "Office equipment except furniture"
}
],
"deliveryAddresses": [
{
"region": "UK"
}
],
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2025-02-19T00:00:00Z"
}
},
"parties": [
{
"id": "GB-FTS-118855",
"name": "DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)",
"identifier": {
"legalName": "DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)"
},
"address": {
"streetAddress": "Seacole Building, 2 Marsham Street",
"locality": "London",
"region": "UK",
"postalCode": "SW1P 4DF",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Defra Group Commercial",
"telephone": "+44 03459335577",
"email": "network.procurement@defra.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs",
"buyerProfile": "https://defra-family.force.com/s/Welcome",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "NATIONAL_AGENCY",
"description": "National or federal agency/office"
},
{
"scheme": "COFOG",
"id": "05",
"description": "Environmental protection"
}
]
}
}
],
"buyer": {
"id": "GB-FTS-118855",
"name": "DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)"
},
"language": "en"
}