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DoJ - NIPS - Supply and Delivery of Janitorial Supplies

Northern Ireland Prison Service

This public procurement record has 2 releases in its history.

Award

09 Sep 2025 at 08:30

Award Notice
Tender

19 Feb 2025 at 19:13

Tender Notice
Summary of the contracting process

The Northern Ireland Prison Service is overseeing a contract process for the supply and delivery of janitorial supplies. This procurement, divided into four specific lots—waste bins, laundry and shower accessories, bin liners and bags, brushes and mops, and cleaning products—targets the industry sector of kitchen equipment and domestic items. The contracting period spans five years, and the procurement method employed is an open procedure, ensuring compliance with the Public Contracts Regulations 2015. Performance monitoring and management are critical aspects, with provisions for escalation in case of unsatisfactory contractor performance. The award stage is recent, taking place on 3rd September 2025, and involves a supplier whose details are withheld for security reasons.

This tender process offers a valuable opportunity for suppliers in the domestic supplies industry to expand their business through collaboration with a prominent public sector organisation. The procurement is structured into distinct lots, which allows businesses to specialise and leverage their specific strengths in areas such as waste management products or cleaning equipment. It provides robust opportunities for growth and business development across various product categories, particularly for agile SMEs capable of meeting the supply chain demands outlined by the Northern Ireland Prison Service. Due to the varied nature of the required goods, businesses with expertise in manufacturing and delivering high-quality janitorial products should consider bidding in similar future contracts.

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Notice Information

Notice Title

DoJ - NIPS - Supply and Delivery of Janitorial Supplies

Notice Description

The Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 - Waste Bins, Laundry and Shower Accessories, Lot 2 - Bin Liners, Plastic and Paper Bags, Lot 3 - Brushes, Mops, Buckets and Accessories and Lot 4 - Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.

Lot Information

Lot 1 - Waste Bins, Laundry and Shower Accessories

The Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 - Waste Bins, Laundry and Shower Accessories, Lot 2 - Bin Liners, Plastic and Paper Bags, Lot 3 - Brushes, Mops, Buckets and Accessories and Lot 4 - Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.

Renewal: This contract is subject to renewal

Lot 2 - Bin Liners, Plastic and Paper Bags

The Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 - Waste Bins, Laundry and Shower Accessories, Lot 2 - Bin Liners, Plastic and Paper Bags, Lot 3 - Brushes, Mops, Buckets and Accessories and Lot 4 - Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.

Renewal: The contract is subject to renewal

Lot 3 - Brushes, Mops, Buckets and Accessories

The Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 - Waste Bins, Laundry and Shower Accessories, Lot 2 - Bin Liners, Plastic and Paper Bags, Lot 3 - Brushes, Mops, Buckets and Accessories and Lot 4 - Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.

Renewal: This contract is subject to renewal

Lot 4 - Cleaning Products and Accessories

The Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 - Waste Bins, Laundry and Shower Accessories, Lot 2 - Bin Liners, Plastic and Paper Bags, Lot 3 - Brushes, Mops, Buckets and Accessories and Lot 4 - Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.

Renewal: The contract is subject to renewal

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e482
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054842-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

19 - Leather and textile fabrics, plastic and rubber materials

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

19640000 - Polythene waste and refuse sacks and bags

39220000 - Kitchen equipment, household and domestic items and catering supplies

39224000 - Brooms and brushes and other articles of various types

39224100 - Brooms

39224200 - Brushes

39224300 - Brooms and brushes and other articles for household cleaning

39224310 - Toilet brushes

39224320 - Sponges

39224330 - Buckets

39224340 - Bins

39224350 - Dustpans

39225000 - Lighters, articles of combustible materials, pyrotechnics, matches and liquid or liquefied gas fuels

39525600 - Dishcloths

39525800 - Cleaning cloths

39525810 - Polishing cloths

39800000 - Cleaning and polishing products

39810000 - Odoriferous preparations and waxes

39830000 - Cleaning products

Notice Value(s)

Tender Value
£5,500,000 £1M-£10M
Lots Value
£5,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£5,500,000 £1M-£10M

Notice Dates

Publication Date
9 Sep 20251 years ago
Submission Deadline
24 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Ireland Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT3 9ED
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

Supplier N/A

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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