Contract for Waste Collection and Street Cleaning

{
    "tag": [
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    "id": "ocds-h6vhtk-04e4d6-2025-11-13T11:53:51Z",
    "date": "2025-11-13T11:53:51Z",
    "ocid": "ocds-h6vhtk-04e4d6",
    "description": "Bidders should note that the procurement documents relating to the second stage of this procurement (including the Invitation to Submit Initial Tenders) are draft documents at this stage, providing indicative information of the Councils' intended approach in the procurement process and are for general information only. The Councils reserve the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure. Requests to participate must be by way of completion and return of the Standard Selection Questionnaire (in accordance with the requirements set out in the Standard Selection Questionnaire) by the date and time specified in Section IV.2.2. The Councils reserve the right not to accept requests to participate that are received after the deadline. Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid issues such as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04e4d6",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Contract for Waste Collection and Street Cleaning",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90500000",
            "description": "Refuse and waste related services"
        },
        "mainProcurementCategory": "services",
        "description": "South Oxfordshire District Council and Vale of White Horse District Council (the Councils) are seeking to appoint a contractor to provide refuse collection and waste related services (including, residual waste, dry recyclables, green waste, food waste, clinical waste and bulky waste services) along with a broad portfolio of street cleansing services in order to achieve cross-border efficiencies. The successful contractor will be required to deliver the services as set out in the Councils' specification. The Councils will make available their existing fleets of vehicles and containers to the successful contractor required to deliver the services. The appointed contractor will not be required to fund the purchase or secure the acquisition of any major plant necessary to deliver the services but nay have to arrange short term substitute vehicles whilst routine maintenance and servicing is undertaken. The intention is for the Councils to establish a new depot at OX44 where the fleet can be operated from. However, there is the possibility for the depot to be located elsewhere within the South Oxfordshire/Vale of White Horse area and further details on this is set out in the procurement documents. The Councils are not requiring the contractor to provide its own depot and/or fleet and/or containers in order to deliver the services.",
        "value": {
            "amount": 160000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Contract Waste Collection including Food Waste Dry Mixed Recycling Residual Waste Garden Waste Household Batteries Waste Electrical and Electronic Equipment (WEEE) Textiles Clinical Waste Street Cleansing and Ancillary Services including Cleansing of public highways and areas Removal of fly tipping, fly-posting and graffiti Emptying of litter, dog waste and on-street recycling bins Customer Services Vehicle Maintenance",
                "value": {
                    "amount": 160000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 5760
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 4
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "the duration stated in 112.7 of the original notice represents the maximum duration of the contract. the contract will be for an initial term of 8 years (with a break clause after 4 years) with the ability for the councils to extend the duration for a further period(s) of up to 8 years"
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "quality",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "cost",
                            "type": "cost",
                            "description": "60"
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                        "description": "Repair and maintenance services"
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                        "id": "79342300",
                        "description": "Customer services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79512000",
                        "description": "Call centre"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511100",
                        "description": "Urban solid-refuse collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511200",
                        "description": "Household-refuse collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511300",
                        "description": "Litter collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90511400",
                        "description": "Paper collecting services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90512000",
                        "description": "Refuse transport services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90514000",
                        "description": "Refuse recycling services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90524100",
                        "description": "Clinical-waste collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90610000",
                        "description": "Street-cleaning and sweeping services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90640000",
                        "description": "Gully cleaning and emptying services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90690000",
                        "description": "Graffiti removal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ14"
                    },
                    {
                        "region": "UKJ14"
                    },
                    {
                        "region": "UKJ14"
                    }
                ],
                "relatedLot": "1"
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        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://sebp.due-north.com/",
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "The successful contractor may be required to help achieve social and/or environmental policy objectives relating to recruitment, training and supply-chain incentives. Contract conditions may relate to these considerations."
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "It is thought that the contract cannot be awarded without prior negotiation because of specific circumstances related to the nature, the complexity or the legal and financial makeup or because of the risks attaching to them. However, the Councils reserve the right in their absolute discretion to award the contract on the basis of the evaluation of initial tenders should this prove to be feasible."
        },
        "secondStage": {
            "successiveReduction": true,
            "noNegotiationNecessary": true,
            "invitationDate": "2025-04-08T00:00:00+01:00"
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        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-24T23:30:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2026-02-28T23:59:59Z"
            }
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        "hasRecurrence": false
    },
    "parties": [
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            "id": "GB-FTS-137436",
            "name": "South Oxfordshire District Council",
            "identifier": {
                "legalName": "South Oxfordshire District Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Abbey House, Abbey Close",
                "locality": "ABINGDON",
                "region": "UKJ14",
                "postalCode": "OX143JE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Paul Fielding",
                "telephone": "+44 1235422422",
                "email": "procurement@southandvale.gov.uk",
                "url": "https://sebp.due-north.com/"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "http://www.southoxon.gov.uk",
                "classifications": [
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                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
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            }
        },
        {
            "id": "GB-FTS-138601",
            "name": "Vale of White Horse District Council",
            "identifier": {
                "legalName": "Vale of White Horse District Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Abbey House, Abbey Close",
                "locality": "Abingdon",
                "region": "UKJ14",
                "postalCode": "OX143JE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Paul Fielding",
                "telephone": "+44 1235422422",
                "email": "Procurement@southandvale.gov.uk"
            },
            "roles": [
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            "details": {
                "url": "https://www.whitehorsedc.gov.uk/"
            }
        },
        {
            "id": "GB-FTS-5080",
            "name": "The High Court of Justice",
            "identifier": {
                "legalName": "The High Court of Justice"
            },
            "address": {
                "streetAddress": "The Royal Court of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-153077",
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            "identifier": {
                "legalName": "South Oxfordshire District Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
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                "streetAddress": "Abbey House, Abbey Close",
                "locality": "Abingdon",
                "region": "UKJ14",
                "postalCode": "OX143JE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "angela.cox@southandvale.gov.uk",
                "name": "Angela Cox"
            },
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                "buyer"
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                "url": "http://www.southoxon.gov.uk",
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        {
            "id": "GB-FTS-165133",
            "name": "Vale of white Horse District Council",
            "identifier": {
                "legalName": "Vale of white Horse District Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
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                "streetAddress": "Abbey House, Abbey Close",
                "locality": "Abingdon",
                "region": "UKJ14",
                "postalCode": "OX14 3JE",
                "countryName": "United Kingdom"
            },
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            "details": {
                "url": "http://www.whitehorsedc.gov.uk"
            }
        },
        {
            "id": "GB-COH-946107",
            "name": "Biffa Waste Services Limited",
            "identifier": {
                "legalName": "Biffa Waste Services Limited",
                "id": "946107",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Coronation Road",
                "locality": "High Wycombe",
                "region": "UKJ13",
                "postalCode": "HP12 3TZ",
                "countryName": "United Kingdom"
            },
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            "details": {
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        "name": "South Oxfordshire District Council"
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    "language": "en",
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            "status": "active",
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            "title": "Contract for Waste Collection and Street Cleaning",
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            "value": {
                "amount": 16228000,
                "currency": "GBP"
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            "dateSigned": "2025-10-22T00:00:00+01:00"
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            "title": "Contract for Waste Collection and Street Cleaning",
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            "value": {
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            "dateSigned": "2025-10-22T00:00:00+01:00",
            "period": {
                "durationInDays": 5760
            },
            "items": [
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                    "id": "1",
                    "classification": {
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                        "description": "Refuse and waste related services"
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                            "region": "UKJ14"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "The original notice stated the annual contract value at 16,228,000 which remains unchanged. The total contract value is the annual value x 16 years = PS259,648,000",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The original notice stated the annual contract value at PS16,228,000. The total contract value is the annual value for the possible 16 years after extensions = PS259,648,000"
                }
            ]
        }
    ],
    "bids": {
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}