Tender

Cloud-Based Housing Needs System Single Provider Framework

OXFORD CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Feb 2025 at 16:48

Summary of the contracting process

Oxford City Council is currently in the tender stage for a “Cloud-Based Housing Needs System Single Provider Framework” project, classified under the Software package and information systems industry (CPV code 48000000). The procurement involves the establishment of a single provider framework to deliver a comprehensive Cloud-based Housing Needs SaaS solution to support various functionalities, including online applications, housing register, choice-based lettings, and more. The procurement process follows an open procedure and has a total estimated value of GBP 1,500,000. Key deadlines include the submission of tenders by 4th April 2025, with the award period beginning the same day. The contract term is set for five years, with potential renewals extending up to a maximum of 13 years.

This tender represents a significant business opportunity for companies specialising in cloud-based software systems, particularly those with expertise in the housing and public sector. Firms providing CRM, document management, implementation, data migration, and system integration services will find this project particularly well-suited to their capabilities. Being part of this framework allows the successful bidder to engage in long-term strategic planning with the public sector, ensuring consistent service delivery and sustainable revenue streams. Businesses that can offer robust solutions tailored to public housing needs and demonstrate strong performance in similar contracts will be in a strong position to compete.

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Notice Title

Cloud-Based Housing Needs System Single Provider Framework

Notice Description

The council is looking to operate a single provider framework for the provision of Cloud-based Housing Needs Software as a Service (SaaS) solution under which the Council can place orders resulting in call-off contracts within the scope of the contract specification

Lot Information

Lot 1

The council is looking to operate a single provider framework for the provision of Cloud-based Housing Needs Software as a Service (SaaS) solution under which the Council can place orders resulting in call-off contracts within the scope of the contract specification, but which is summarised below :-* online applications* housing register* choice-based lettings * homeless prevention and housing options case management (with built in workflow)* enhanced housing options* e-communications* CRM * Document Management* Implementation, data migration and system integration services. Additional information: The Council is aware that framework agreements shall not exceed 4 years except in exceptional cases duly justified. The Council believes the length of the framework is justified because this is a substantial investment using public funds enabling long-term financial planning to provide Citizens with a consistent service experience and the best service possible.

Options: Contract Term - 5 years + 3 + 3 + 2 years Maximum contract length 13 years

Renewal: Contract Term - 5 years + 3 + 3 + 2 years Maximum contract length 13 years

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e58b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006419-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20251 years ago
Submission Deadline
4 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
OXFORD CITY COUNCIL
Contact Name
Not specified
Contact Email
procurement@oxford.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
OXFORD
Postcode
OX1 1BX
Post Town
Oxford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC

Local Authority
Oxford
Electoral Ward
Holywell
Westminster Constituency
Oxford West and Abingdon

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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