Payroll Services Framework

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e597-2025-08-14T16:05:50+01:00",
    "date": "2025-08-14T16:05:50+01:00",
    "ocid": "ocds-h6vhtk-04e597",
    "description": "The Framework can be accessed by the following Participating Authorities (including but not limited to):<br/>* Central government departments & their executive agencies (a list of such departments and executive agencies can be found at http://www.cabinetoffice.gov.uk/government-business/government-ministers-responsibilities.aspx);<br/>* Non-departmental public bodies (NDPBs) (a list of NDPBs can be found at Annex A to the Public Bodies Directory 2007 published by the cabinet office) which can be found at: https://www.gov.uk/guidance/public-bodies-reform;<br/>* National Health Service (NHS) bodies, including Clinical Commissioning Groups, NHS trusts, NHS foundation trusts, a Special Health Authority and a Local Health Board in England and Wales and other constituent bodies in Wales, Scotland and Northern Ireland, including but not limited to, the Scottish ambulance service, lists of all of such NHS bodies can be found at:<br/>http://www.nhs.uk/Servicedirectories/pages/nhstrustlisting.aspx<br/>http://www.wales.nhs.uk/nhswalesaboutus/structure,<br/>https://www.scot.nhs.uk/organisations/<br/>http://www.hscni.net/index.php?link=hospitals<br/>* All Local Authorities, a list of such authorities being available at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG<br/>* All Combined Authorities, a list of such authorities being available at: https://www.local.gov.uk/topics/devolution/combined-authorities<br/>* Police forces and other emergency services, including fire and rescue services, the maritime and Coast guard agency and other rescue authorities a list of police authorities and fire and rescue services can be found respectively at the following:<br/>http://www.police.uk/forces.htm<br/>https://www.fireservice.co.uk/information/ukfrs/<br/>* Educational establishments i.e. schools maintained by local authorities; academies; city technology colleges; further education establishments, and universities: https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies<br/>* Registered social landlords (RSLs), a list of such authorities being available at: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing<br/>* Registered charities, as detailed at: http://www.charity-commission.gov.uk/<br/>* Devolved and other administrations within the British Isles, including those detailed at:<br/>Scotland: http://scotland.gov.uk/Home and http://www.scottish.parliament.uk/<br/>Wales: http://new.wales.gov.uk/?llang=en,OJ/S<br/>Isle of Man: https://www.gov.im/<br/>* Healthcare providers in the Channel Islands<br/>https://gov.gg<br/>https://www.gov.je<br/>For the avoidance of doubt, any successor bodies of any of the above entities shall be entitled to access the Framework (subject to Authority approval) and shall be deemed Participating Authorities for the purposes of this Framework Agreement.",
    "initiationType": "tender",
    "tender": {
        "id": "LPP/2024/004",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Payroll Services Framework",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79211110",
            "description": "Payroll management services"
        },
        "mainProcurementCategory": "services",
        "description": "NHS London Procurement Partnership (hosted by Guy's and St Thomas' NHS Foundation Trust) has established a multiple supplier framework for the provision of Payroll Services. The framework agreement covers core payroll, pension and expenses administration plus related HR administration/maintenance through the ESR system.<br/><br/>The Payroll Services Framework is not split in to any Lots. <br/><br/>Please find the awarded suppliers listed below:<br/><br/>CR Payroll Solutions Limited<br/>ELFS Business Services Ltd<br/>NHS Shared Business Services<br/>Payroll Easy Group Limited<br/>University Hospitals Birmingham NHS Foundation Trust",
        "value": {
            "amount": 24000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "NHS London Procurement Partnership (hosted by Guy's and St Thomas' NHS Foundation Trust) has established a Framework Agreement for the provision of payroll services. This framework is not split in to any Lots.<br/><br/>The framework for the provision of payroll services has the following expected business benefits:<br/><br/>Financial Benefits<br/>The Framework has established ceiling prices that a supplier may not exceed when delivering services to any participating authority. <br/>As much of the procurement work has already been done, NHS and wider public sector contracting authorities are able to save on time and costs associated with running a full procurement.<br/><br/>Rates<br/>Suppliers have rate cards that provide a set of ceiling prices for the service available, which means organisations can have confidence regarding the maximum price they will pay for a service. This information can also be used to benchmark existing service provision and to enhance value for money.<br/>Contracting authorities may also consider how they work together with other organisations in order to realise volume-based pricing.<br/><br/>Other Benefits<br/>The Framework should reduce the administrative burden and reduce duplication of effort as standard service specifications and performance indicators have already been established.<br/>The Framework ensures all the providers have achieved a minimum standard in terms of competence and financial viability<br/>The breadth of services and the flexibility built into the framework enables contracting authorities to think more pro-actively about how they might outsource some of their back-office processes.<br/><br/>The framework agreement allows for both further competition and direct award to all awarded suppliers.<br/><br/>The framework agreement will go live from 18/08/2025 and will last for a period of 4 years.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60%"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Commercial",
                            "type": "cost",
                            "description": "30%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79631000",
                        "description": "Personnel and payroll services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://health-family.force.com/s/Welcome",
        "communication": {
            "atypicalToolUrl": "https://health-family.force.com/s/Welcome"
        },
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "periodRationale": "NHS LPP intends to award a Framework Agreement for a period of 4 years."
            }
        },
        "tenderPeriod": {
            "endDate": "2025-03-24T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2025-02-20T18:00:00Z"
        },
        "bidOpening": {
            "date": "2025-02-20T18:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-9768",
            "name": "Guy's and St Thomas' NHS Foundation Trust",
            "identifier": {
                "legalName": "Guy's and St Thomas' NHS Foundation Trust"
            },
            "address": {
                "streetAddress": "Great Maze Pond",
                "locality": "London",
                "region": "UKI44",
                "postalCode": "SE1 9RT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Nawaz Habib",
                "email": "nawaz.habib@nhs.net",
                "url": "https://health-family.force.com/s/Welcome"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://www.lpp.nhs.uk/",
                "buyerProfile": "https://www.lpp.nhs.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1661",
            "name": "The High Court",
            "identifier": {
                "legalName": "The High Court"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.judiciary.uk/courts-and-tribunals/high-court/"
            }
        },
        {
            "id": "GB-FTS-158029",
            "name": "ELFS Business Services",
            "identifier": {
                "legalName": "ELFS Business Services"
            },
            "address": {
                "locality": "Darwen",
                "region": "UK",
                "postalCode": "BB3 0FG",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-158030",
            "name": "NHS Shared Business Services",
            "identifier": {
                "legalName": "NHS Shared Business Services"
            },
            "address": {
                "locality": "Hemel Hempstead",
                "region": "UK",
                "postalCode": "HP2 7AH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-158031",
            "name": "University Hospitals Birmingham NHS Foundation Trust",
            "identifier": {
                "legalName": "University Hospitals Birmingham NHS Foundation Trust"
            },
            "address": {
                "locality": "Birmingham",
                "region": "UK",
                "postalCode": "B15 2PR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-158032",
            "name": "CR Payroll Solutions Limited",
            "identifier": {
                "legalName": "CR Payroll Solutions Limited"
            },
            "address": {
                "locality": "Kilkenny",
                "region": "IE",
                "postalCode": "R95 R2HY",
                "countryName": "Ireland"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-158033",
            "name": "Payroll Easy Group Limited",
            "identifier": {
                "legalName": "Payroll Easy Group Limited"
            },
            "address": {
                "locality": "London",
                "region": "UK",
                "postalCode": "W1W 5PF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-9768",
        "name": "Guy's and St Thomas' NHS Foundation Trust"
    },
    "language": "en",
    "awards": [
        {
            "id": "048875-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-158029",
                    "name": "ELFS Business Services"
                }
            ]
        },
        {
            "id": "048875-2025-2",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-158030",
                    "name": "NHS Shared Business Services"
                }
            ]
        },
        {
            "id": "048875-2025-3",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-158031",
                    "name": "University Hospitals Birmingham NHS Foundation Trust"
                }
            ]
        },
        {
            "id": "048875-2025-4",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-158032",
                    "name": "CR Payroll Solutions Limited"
                }
            ]
        },
        {
            "id": "048875-2025-5",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-158033",
                    "name": "Payroll Easy Group Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "048875-2025-1",
            "awardID": "048875-2025-1",
            "status": "active",
            "dateSigned": "2025-08-06T00:00:00+01:00"
        },
        {
            "id": "048875-2025-2",
            "awardID": "048875-2025-2",
            "status": "active",
            "dateSigned": "2025-08-06T00:00:00+01:00"
        },
        {
            "id": "048875-2025-3",
            "awardID": "048875-2025-3",
            "status": "active",
            "dateSigned": "2025-08-06T00:00:00+01:00"
        },
        {
            "id": "048875-2025-4",
            "awardID": "048875-2025-4",
            "status": "active",
            "dateSigned": "2025-08-06T00:00:00+01:00"
        },
        {
            "id": "048875-2025-5",
            "awardID": "048875-2025-5",
            "status": "active",
            "dateSigned": "2025-08-06T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "3",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "7",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "11",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "15",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "19",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "4",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "8",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "12",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "16",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "20",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 24000000,
                "currency": "GBP"
            },
            {
                "id": "5",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 24000000,
                "currency": "GBP"
            },
            {
                "id": "9",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 24000000,
                "currency": "GBP"
            },
            {
                "id": "13",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 24000000,
                "currency": "GBP"
            },
            {
                "id": "17",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 24000000,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 24000000,
                "currency": "GBP"
            },
            {
                "id": "6",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 24000000,
                "currency": "GBP"
            },
            {
                "id": "10",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 24000000,
                "currency": "GBP"
            },
            {
                "id": "14",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 24000000,
                "currency": "GBP"
            },
            {
                "id": "18",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 24000000,
                "currency": "GBP"
            }
        ]
    }
}