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Payroll Services Framework

Guy's and St Thomas' NHS Foundation Trust

This public procurement record has 2 releases in its history.

Award

14 Aug 2025 at 16:05

Award Notice
Tender

20 Feb 2025 at 17:04

Tender Notice
Summary of the contracting process

The NHS London Procurement Partnership, hosted by Guy's and St Thomas' NHS Foundation Trust, has recently completed the Payroll Services Framework, a multiple supplier framework agreement, effective from 18 August 2025 for a period of four years. This public procurement initiative, categorized under payroll management services (CPV code: 79211110), aims to streamline the administration of payroll, pensions, and related HR tasks throughout the UK. The procurement process, initiated through an open procedure, ensures a legally compliant framework accessible to a wide range of public bodies including NHS trusts, local authorities, and educational establishments. The framework agreement, with a value of £24,000,000, outlines conditions under which suppliers must operate, ensuring transparency and cost-effective service delivery for participating authorities.

This framework presents significant opportunities for business growth, particularly for organisations specialising in payroll management and HR services. It is especially suited for SMEs like CR Payroll Solutions Limited and Payroll Easy Group Limited, which have been actively awarded, alongside larger entities such as ELFS Business Services and University Hospitals Birmingham NHS Foundation Trust. By participating, businesses can leverage pre-established high-quality standards and a competitive field effectively promoting innovation and collaboration across public sector organisations. The absence of lots within the framework and established ceiling prices offers enterprises predictability and optimisation of service provision, driving efficiencies and potential for scaling operations within the public sector landscape.

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Notice Information

Notice Title

Payroll Services Framework

Notice Description

NHS London Procurement Partnership (hosted by Guy's and St Thomas' NHS Foundation Trust) has established a multiple supplier framework for the provision of Payroll Services. The framework agreement covers core payroll, pension and expenses administration plus related HR administration/maintenance through the ESR system.<br/><br/>The Payroll Services Framework is not split in to any Lots. <br/><br/>Please find the awarded suppliers listed below:<br/><br/>CR Payroll Solutions Limited<br/>ELFS Business Services Ltd<br/>NHS Shared Business Services<br/>Payroll Easy Group Limited<br/>University Hospitals Birmingham NHS Foundation Trust

Lot Information

Lot 1

NHS London Procurement Partnership (hosted by Guy's and St Thomas' NHS Foundation Trust) has established a Framework Agreement for the provision of payroll services. This framework is not split in to any Lots.

The framework for the provision of payroll services has the following expected business benefits:

Financial Benefits
The Framework has established ceiling prices that a supplier may not exceed when delivering services to any participating authority.
As much of the procurement work has already been done, NHS and wider public sector contracting authorities are able to save on time and costs associated with running a full procurement.

Rates
Suppliers have rate cards that provide a set of ceiling prices for the service available, which means organisations can have confidence regarding the maximum price they will pay for a service. This information can also be used to benchmark existing service provision and to enhance value for money.
Contracting authorities may also consider how they work together with other organisations in order to realise volume-based pricing.

Other Benefits
The Framework should reduce the administrative burden and reduce duplication of effort as standard service specifications and performance indicators have already been established.
The Framework ensures all the providers have achieved a minimum standard in terms of competence and financial viability
The breadth of services and the flexibility built into the framework enables contracting authorities to think more pro-actively about how they might outsource some of their back-office processes.

The framework agreement allows for both further competition and direct award to all awarded suppliers.

The framework agreement will go live from 18/08/2025 and will last for a period of 4 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e597
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048875-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£24,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20251 years ago
Submission Deadline
24 Mar 2025Expired
Future Notice Date
Not specified
Award Date
6 Aug 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Guy's and St Thomas' NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 9RT
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
5
Supplier Names

CR Payroll Solutions Limited

ELFS Business Services

NHS Shared Business Services

Payroll Easy Group Limited

University Hospitals Birmingham NHS Foundation Trust

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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