Tender

Provision and hosting of an Electronic Competency Management System (ECMS)

GOVIA THAMESLINK RAILWAY LIMITED

This public procurement record has 1 release in its history.

Tender

21 Feb 2025 at 16:05

Summary of the contracting process

Govia Thameslink Railway Limited, based in London, UK, is currently in the tender stage for the provision and hosting of an Electronic Competency Management System (ECMS) aimed at managing compliance with Train Driver Licence and Certificate Regulations (TDLCR) and other railway operational compliance requirements. This procurement falls under the services industry category, specifically software programming and consultancy services (CPV code 72200000). The tender process, conducted through a selective negotiated procedure with a prior call for competition, has set a submission deadline of 25th March 2025. The estimated contract value is £800,000, with potential for renewal over five years, including optional extensions.

This tender represents a significant growth opportunity for businesses specialising in compliance software, particularly those experienced with railway operations and licensing compliance. Companies well-suited for this tender include those capable of providing technical and commercial expertise, as the evaluation will be based 60% on technical quality and 40% on cost. Given the requirement for hosting, maintenance, and alignment with TDLCR, organisations with a track record in creating robust electronic management systems would be quite competitive. The potential for a long-term partnership, including optional extensions, makes this an attractive proposition for businesses looking to establish or expand their presence in the railway services sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision and hosting of an Electronic Competency Management System (ECMS)

Notice Description

Provision and hosting of an Electronic Competency Management System (ECMS), which manages compliance with Train Driver Licence and Certificate Regulations (TDLCR) and other Railway Operational compliance requirements.

Lot Information

Lot 1

Summary of Requirements: Provision, hosting and maintenance of an electronic competency management system that is aligned with the requirements for applying and recording details relating to Train Driver Licence and Certificate Regulations (TDLCR), including issuing and withdrawing certificates for UK Driving Licenses and associated medical information, and other compliances relating to Railway Operations.

Options: 2 x Optional extension of the term of 12 months

Renewal: 2 x Optional extensions of 12 months gives a total of 60 months. Estimated contract value includes for the optional extensions.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e731
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006949-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48170000 - Compliance software package

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
£800,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
25 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
GOVIA THAMESLINK RAILWAY LIMITED
Contact Name
Ruth Couper
Contact Email
ruth.couper@gtrailway.com
Contact Phone
+44 7779995953

Buyer Location

Locality
LONDON
Postcode
EC3R 8AJ
Post Town
Central London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLJ South East (England)

Local Authority
City of London
Electoral Ward
Bridge
Westminster Constituency
Cities of London and Westminster

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e731-2025-02-21T16:05:10Z",
    "date": "2025-02-21T16:05:10Z",
    "ocid": "ocds-h6vhtk-04e731",
    "description": "For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-programming-and-consultancy-services./84ZQV7ND9K To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/84ZQV7ND9K GO Reference: GO-2025221-PRO-29524419",
    "initiationType": "tender",
    "tender": {
        "id": "GTR0754",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Provision and hosting of an Electronic Competency Management System (ECMS)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72200000",
            "description": "Software programming and consultancy services"
        },
        "mainProcurementCategory": "services",
        "description": "Provision and hosting of an Electronic Competency Management System (ECMS), which manages compliance with Train Driver Licence and Certificate Regulations (TDLCR) and other Railway Operational compliance requirements.",
        "value": {
            "amount": 800000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Summary of Requirements: Provision, hosting and maintenance of an electronic competency management system that is aligned with the requirements for applying and recording details relating to Train Driver Licence and Certificate Regulations (TDLCR), including issuing and withdrawing certificates for UK Driving Licenses and associated medical information, and other compliances relating to Railway Operations.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "name": "Commerical",
                            "type": "cost",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x Optional extensions of 12 months gives a total of 60 months. Estimated contract value includes for the optional extensions."
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "selectionCriteria": {
                    "description": "As set out in the procurement documents"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "2 x Optional extension of the term of 12 months"
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48170000",
                        "description": "Compliance software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ"
                    }
                ],
                "deliveryLocation": {
                    "description": "SOUTH EAST (ENGLAND)"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.delta-esourcing.com",
        "communication": {
            "atypicalToolUrl": "http://www.delta-esourcing.com"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "In accordance with the Utilities Contracts Regulations 2016, applicants will be assessed on the basis of information provided in response to the Selection Questionnaire.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "As set out in the procurement documents",
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "tenderPeriod": {
            "endDate": "2025-03-25T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "hasRecurrence": true,
        "reviewDetails": "As set out in the Utilities Contracts Regulations 2016"
    },
    "parties": [
        {
            "id": "GB-FTS-139097",
            "name": "Govia Thameslink Railway Limited",
            "identifier": {
                "legalName": "Govia Thameslink Railway Limited"
            },
            "address": {
                "streetAddress": "24 Monument Street",
                "locality": "London",
                "region": "UKJ",
                "postalCode": "EC3R 8AJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ruth Couper",
                "telephone": "+44 7779995953",
                "email": "ruth.couper@gtrailway.com",
                "url": "https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-programming-and-consultancy-services./84ZQV7ND9K"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://gtrailway.com/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-139098",
            "name": "Royal Courts of Justice",
            "identifier": {
                "legalName": "Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "Strand, 24 Monument Street",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7779995953",
                "email": "ruth.couper@gtrailway.com"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-139097",
        "name": "Govia Thameslink Railway Limited"
    },
    "language": "en"
}