Notice Information
Notice Title
The Provision of Schools Facilities Lettings
Notice Description
Outwood Grange Trust is seeking detailed Tenders for 'The provision of School Facilities Lettings' including both a booking system and also a full managed lettings provision to support its family of schools.
Lot Information
Web Hosting Booking System
The Provider will offer an online web hosted booking system to allow the Trust to manage their lettings booking. This booking system will include online text search, managing online enquiries, bookings, payments, invoicing and reporting.
Renewal: The Contract will commence on 18/12/25 and run until the end of 17/12/27. At the Trusts discretion, there is an option for a 24 month extension at the end of the first term. If this extension is used, then the final expiry date will be 17/12/2029.
Fully Managed Lettings ProvisionThe Provider will offer a fully managed lettings provision to operate and manage external lettings of the Trust's facilities. This framework will ensure the maximisation of utilisation, community engagement and income generation for the Trust, this includes but is not limited to sales and marketing, booking lettings, managing facilities and payments.
Renewal: The Contract will commence on 18/12/25 and run until the end of 17/12/27. At the Trusts discretion, there is an option for a 24 month extension at the end of the first term. If this extension is used, then the final expiry date will be 17/12/2029.
Planning Information
Please contact the Procurement Team at procurement@outwood.com for more information or to arrange a meeting.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04e781
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/059612-2025
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
70 - Real estate services
-
- CPV Codes
70220000 - Non-residential property renting or leasing services
Notice Value(s)
- Tender Value
- £400,000 £100K-£500K
- Lots Value
- £400,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 25 Sep 20255 months ago
- Submission Deadline
- 27 Oct 2025Expired
- Future Notice Date
- 19 Sep 2025Expired
- Award Date
- Not specified
- Contract Period
- 18 Dec 2025 - 17 Dec 2027 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- OUTWOOD GRANGE ACADEMIES TRUST
- Contact Name
- Suzi Richards
- Contact Email
- s.richards@outwood.com
- Contact Phone
- +447989177767
Buyer Location
- Locality
- WAKEFIELD
- Postcode
- WF1 2PF
- Post Town
- Wakefield
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE45 Wakefield
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- Wakefield
- Electoral Ward
- Wrenthorpe and Outwood West
- Westminster Constituency
- Wakefield and Rothwell
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/059612-2025
25th September 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/041480-2025
21st July 2025 - Planned procurement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/030209-2025
5th June 2025 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/023968-2025
21st May 2025 - Planned procurement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/007045-2025
24th February 2025 - Planned procurement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04e781-2025-09-25T11:50:46+01:00",
"date": "2025-09-25T11:50:46+01:00",
"ocid": "ocds-h6vhtk-04e781",
"initiationType": "tender",
"planning": {
"documents": [
{
"id": "007045-2025",
"documentType": "plannedProcurementNotice",
"noticeType": "UK3",
"description": "Planned procurement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/007045-2025",
"datePublished": "2025-02-24T08:40:28Z",
"format": "text/html"
},
{
"id": "023968-2025",
"documentType": "plannedProcurementNotice",
"noticeType": "UK3",
"description": "Planned procurement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/023968-2025",
"datePublished": "2025-05-21T14:15:45+01:00",
"format": "text/html"
},
{
"id": "030209-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/030209-2025",
"datePublished": "2025-06-05T12:42:44+01:00",
"format": "text/html"
},
{
"id": "041480-2025",
"documentType": "plannedProcurementNotice",
"noticeType": "UK3",
"description": "Planned procurement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/041480-2025",
"datePublished": "2025-07-21T09:01:55+01:00",
"format": "text/html"
}
],
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "Please contact the Procurement Team at procurement@outwood.com for more information or to arrange a meeting.",
"dueDate": "2025-08-31T23:59:59+01:00",
"status": "scheduled"
}
]
},
"parties": [
{
"id": "GB-COH-6995649",
"name": "Outwood Grange Academies Trust",
"identifier": {
"scheme": "GB-COH",
"id": "6995649"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PMPC-4729-RHHL"
}
],
"address": {
"streetAddress": "Potovens Lane",
"locality": "Wakefield",
"postalCode": "WF1 2PF",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE45"
},
"contactPoint": {
"name": "Suzi Richards",
"email": "s.richards@outwood.com",
"telephone": "+447989177767"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.outwood.com/",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-COH-6995649",
"name": "Outwood Grange Academies Trust"
},
"tender": {
"id": "ITTPSFL2107",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "The Provision of Schools Facilities Lettings",
"description": "Outwood Grange Trust is seeking detailed Tenders for 'The provision of School Facilities Lettings' including both a booking system and also a full managed lettings provision to support its family of schools.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "70220000",
"description": "Non-residential property renting or leasing services"
}
],
"deliveryAddresses": [
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "70220000",
"description": "Non-residential property renting or leasing services"
}
],
"deliveryAddresses": [
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "2"
}
],
"value": {
"amountGross": 480000,
"amount": 400000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"isOpenFrameworkScheme": true,
"method": "withReopeningCompetition",
"type": "closed"
}
},
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-10-27T12:00:00Z"
},
"enquiryPeriod": {
"endDate": "2025-10-10T12:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-11-21T23:59:59Z"
},
"lots": [
{
"id": "1",
"status": "active",
"value": {
"amountGross": 120000,
"amount": 100000,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2025-12-18T00:00:00Z",
"endDate": "2027-12-17T23:59:59Z",
"maxExtentDate": "2029-12-17T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "The Contract will commence on 18/12/25 and run until the end of 17/12/27. At the Trusts discretion, there is an option for a 24 month extension at the end of the first term. If this extension is used, then the final expiry date will be 17/12/2029."
},
"suitability": {
"sme": true
},
"title": "Web Hosting Booking System",
"description": "The Provider will offer an online web hosted booking system to allow the Trust to manage their lettings booking. This booking system will include online text search, managing online enquiries, bookings, payments, invoicing and reporting.",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Cost",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality Requirements",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
}
]
}
},
{
"id": "2",
"title": "Fully Managed Lettings Provision",
"description": "The Provider will offer a fully managed lettings provision to operate and manage external lettings of the Trust's facilities. This framework will ensure the maximisation of utilisation, community engagement and income generation for the Trust, this includes but is not limited to sales and marketing, booking lettings, managing facilities and payments.",
"status": "active",
"value": {
"amountGross": 360000,
"amount": 300000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Cost",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality Requirements",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2025-12-18T00:00:00Z",
"endDate": "2027-12-17T23:59:59Z",
"maxExtentDate": "2029-12-17T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "The Contract will commence on 18/12/25 and run until the end of 17/12/27. At the Trusts discretion, there is an option for a 24 month extension at the end of the first term. If this extension is used, then the final expiry date will be 17/12/2029."
}
}
],
"communication": {
"futureNoticeDate": "2025-09-19T23:59:59+01:00"
},
"submissionMethodDetails": "Tenders must be submitted via In-Tend portal. Registration is available here https://in-tendhost.co.uk/educationportal/aspx/Registration",
"amendments": [
{
"id": "023968-2025",
"description": "There is currently revised estimated dates for this contract activity"
}
],
"specialRegime": [
"concession"
],
"lotDetails": {
"awardCriteriaDetails": "Suppliers can choose to bid for one or both lots. Each lot will be evaluated separately, so award onto one lot does not guarantee award on to both."
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "059612-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/059612-2025",
"datePublished": "2025-09-25T11:50:46+01:00",
"format": "text/html"
}
]
},
"language": "en"
}