Common Close Cleaning Works 2025 - 2028 (with the options to extend for 2 x single years)

{
    "tag": [
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    "id": "ocds-h6vhtk-04e802-2025-02-26T10:03:45Z",
    "date": "2025-02-26T10:03:45Z",
    "ocid": "ocds-h6vhtk-04e802",
    "description": "IT IS CRITICALLY IMPORTANT AND BIDDERS MUST ENSURE THAT ALL INFORMATION IS PROVIDED AS REQUESTED IN THE ITT. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=791605. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: See attached Document - CB Clause for % contribution on MTC - (name of bidder) (SC Ref:791605)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04e802",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Common Close Cleaning Works 2025 - 2028 (with the options to extend for 2 x single years)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The Contract applies to tenement stairs, common close and deck access cleaning services to closes belonging to Reidvale Housing Association.",
        "lots": [
            {
                "id": "1",
                "description": "Generally, the service will comprise the regular Close Cleaning of the Associations flatted stock. It may also include Void cleaning services. The Association wishes to enter into Measured Term Contract (MTC) with a suitably qualified and experienced contractor in the provision of Close Cleaning Services that may include Void Cleaning works all as detailed in the specification in the Contract Documents. The MTC for Close Cleaning Services will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at the Associations discretion to a maximum of 5 years. It should be noted that it will be a contractual requirement to ensure that contractors must provide itemised invoices per block address cleaned. This must have the full breakdown of all items of works completed and itemised costs. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Additional information: See attached ITT",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60%"
                        },
                        {
                            "name": "Cost of Service",
                            "type": "cost",
                            "description": "40%"
                        }
                    ]
                },
                "value": {
                    "amount": 425000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract term will be for an initial 3 year period which an option of a further 2 x single year extension to a maximum of 5 years. The decision to award the contract extension will be at the discretion of the Association and will be on the basis of one year increments."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
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                "deliveryAddresses": [
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                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
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        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "See attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - Close Cleaning - Final",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "See attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - Close Cleaning - Final"
                }
            ]
        },
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
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            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "See Tender Document and KPIs - Project - Close Cleaning",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-28T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
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            "bidValidityPeriod": {
                "durationInDays": 90
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        "awardPeriod": {
            "startDate": "2025-03-28T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-03-28T12:00:00Z"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "As outlined in tender documents"
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    },
    "parties": [
        {
            "id": "GB-FTS-4954",
            "name": "Reidvale Housing Association",
            "identifier": {
                "legalName": "Reidvale Housing Association"
            },
            "address": {
                "streetAddress": "13 Whitevale Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G31 1QW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1415542406",
                "email": "info@reidvale.co.uk",
                "url": "http://www.publiccontractsscotland.gov.uk/"
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            "details": {
                "url": "http://www.reidvale.org.uk/",
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                "classifications": [
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                        "scheme": "TED_CA_TYPE",
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                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-2271",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW",
                "countryName": "United Kingdom"
            },
            "roles": [
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            ],
            "details": {
                "url": "http://reidvale.org.uk/"
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    ],
    "buyer": {
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        "name": "Reidvale Housing Association"
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