Award

Grounds Maintnenance Contract

UPLYME PARISH COUNCIL

This public procurement record has 2 releases in its history.

Award

10 Apr 2025 at 11:55

Tender

26 Feb 2025 at 13:11

Summary of the contracting process

Uplyme Parish Council, located in Lyme Regis, United Kingdom, has recently awarded the Grounds Maintenance Contract to Fluxy's Garden Services Ltd. This award follows a competitive tender process initiated on 26 February 2025. The contract, valued at £45,896, will commence on 1 May 2025 and span five years, with the option to extend for an additional two years based on satisfactory performance. The scope includes regular maintenance of public spaces like Millennium Copse, Stafford Mount, Cemetery, and playground, focusing on tasks such as mowing, hedge trimming, seasonal planting, and waste removal. The procurement method was an open competition under the light-touch regime aimed at services, with final bids concluding on 23 March 2025.

This tender opens substantial business growth opportunities for companies in the grounds maintenance industry, particularly SMEs like Fluxy's Garden Services Ltd. The contract requires specialised skills in horticulture, landscaping, and public space maintenance. Businesses that demonstrate cost-effectiveness, high standards in service quality, and a commitment to health and safety will be well-positioned. The diversity in tasks ranging from hedge trimming to playground safety inspections indicates a demand for versatile service providers ready to manage and maintain varied public spaces effectively.

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Notice Title

Grounds Maintnenance Contract

Notice Description

Uplyme Parish Council invites tenders from experienced and qualified contractors for the provision of grounds maintenance services. The successful contractor will be responsible for maintaining public spaces within the parish to the highest standards. Scope of Work: - Regular mowing and trimming of grassed areas at Millennium Copse, Stafford Mount, Cemetery and playground - Hedge and shrub maintenance - Flower bed planting and maintenance at Stafford Mount - Litter picking and waste removal - Seasonal planting and decorative arrangements - Playground surfacing inspection and maintenance - Spraying as and when required (priced as an additional option) Contract Duration: The contract will commence on 1st April 2025 and will run for a period of 5 years, with an option to extend for an additional 2 years, subject to satisfactory performance.

Lot Information

Lot 1

Options: Weed spraying (other than moss removal in the playground), annual clearance of weeds and wildmeadow area at Millennium Copse, larger shrub/weed removal by hand as a one-off task and or ancillary one-off tasks which will be charged per hour or with a need for hired equipment. Spraying Ad Hoc on request 1. Weed control by spraying will be requested ad hoc at the rate for the job needed, e.g. what type of chemicals should be used. 2. The minimum rate for weed removal chemical spraying in agreement with the Maintenance supervisor, clerk and the contractor will be costed per hour depending on the chemical needed and the proposed area and weed type.

Renewal: Should the need for grounds maintenance continue at the Council-owned assets and the contractual needs remain the same, the Council will consider an extension on the same terms.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e818
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014273-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
£40,000 Under £100K
Awards Value
£45,896 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Apr 202510 months ago
Submission Deadline
23 Mar 2025Expired
Future Notice Date
Not specified
Award Date
8 Apr 202510 months ago
Contract Period
30 Apr 2025 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UPLYME PARISH COUNCIL
Contact Name
Zishan Adamson-Drage
Contact Email
clerk@uplymeparishcouncil.gov.uk
Contact Phone
+447413947067

Buyer Location

Locality
LYME REGIS
Postcode
DT7 3UY
Post Town
Dorchester
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK25 Dorset, TLK43 Devon CC

Local Authority
East Devon
Electoral Ward
Trinity
Westminster Constituency
Honiton and Sidmouth

Supplier Information

Number of Suppliers
1
Supplier Name

FLUXY'S GARDEN SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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