Notice Information
Notice Title
University of Chichester Graduation Ceremonies - Academic Robing and Photography
Notice Description
The University of Chichester is seeking a suitably experienced and skilled partner to work with on our graduation ceremonies. We want a provider that feels like an extension of our team, with the ability to achieve a smooth process for both our university events team and our students in the run up to and on the day of the events. Someone who offers robing and photography for the day as well as tickets for the graduands and guests for the event. We are looking for a partner who gives us clear communication on the specifications requested and deadlines in good time. This partner must have good people relationship skills as well as strong experience, skills and knowledge in this field. Overall, our aim is to give our students the best day and experience possible, so that all they need to worry about is what to wear or how best to celebrate! Currently, our graduation ceremonies take place twice a year, the first larger ceremonies focus predominately on our undergraduate programmes with the slightly smaller occasions later in the academic year for our postgraduate and non-traditional course routes. With the undergraduate currently taking place in September, however from 2027 onwards, these will be brought forward to July. Our postgraduate ceremonies will be in March. Our ceremonies are held at Chichester Cathedral where we have around 130 graduands per ceremony, with anywhere from 4-12 ceremonies at each event. The 3 key requirements are academic dress, photography, and ticketing. Graduand dress is black robes with a blue and gold hood, Staff to wear their own institutional robes, and senior team to wear high-quality blue jacquard fabric with gold detailing. Photography requires studios set up on location and photos of graduands receiving their awards. We require the supplier to undertake ticketing on our behalf and work with us to manage this.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04e81b
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/039573-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
18 - Clothing, footwear, luggage articles and accessories
98 - Other community, social and personal services
-
- CPV Codes
18410000 - Special clothing
98393000 - Tailoring services
Notice Value(s)
- Tender Value
- £120,000 £100K-£500K
- Lots Value
- £120,000 £100K-£500K
- Awards Value
- £120,000 £100K-£500K
- Contracts Value
- £120,000 £100K-£500K
Notice Dates
- Publication Date
- 14 Jul 20257 months ago
- Submission Deadline
- 28 Mar 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 16 Apr 202510 months ago
- Contract Period
- 27 May 2025 - 28 Apr 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE UNIVERSITY OF CHICHESTER
- Contact Name
- Not specified
- Contact Email
- tenders@chi.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- CHICHESTER
- Postcode
- PO19 6PE
- Post Town
- Portsmouth
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ27 West Sussex (South West)
- Delivery Location
- TLJ27 West Sussex (South West)
-
- Local Authority
- Chichester
- Electoral Ward
- Chichester North
- Westminster Constituency
- Chichester
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/039573-2025
14th July 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/017202-2025
28th April 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/007291-2025
26th February 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/Attachment/A-25
This document describes the requirement and provides a standard format for responses. All details for contacting the university and for submission are contained within this document. The document and any subsequently published Q&A will be available at https://help.chi.ac.uk/tenders
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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