Contract Timeline

Publication Date

28th April 2025 09:04:52 AM

Contract Summary

The University of Chichester is seeking a suitably experienced and skilled partner to work with on our graduation ceremonies. We want a provider that feels like an extension of our team, with the ability to achieve a smooth process for both our university events team and our students in the run up to and on the day of the events. Someone who offers robing and photography for the day as well as tickets for the graduands and guests for the event. We are looking for a partner who gives us clear communication on the specifications requested and deadlines in good time. This partner must have good people relationship skills as well as strong experience, skills and knowledge in this field. Overall, our aim is to give our students the best day and experience possible, so that all they need to worry about is what to wear or how best to celebrate! Currently, our graduation ceremonies take place twice a year, the first larger ceremonies focus predominately on our undergraduate programmes with the slightly smaller occasions later in the academic year for our postgraduate and non-traditional course routes. With the undergraduate currently taking place in September, however from 2027 onwards, these will be brought forward to July. Our postgraduate ceremonies will be in March. Our ceremonies are held at Chichester Cathedral where we have around 130 graduands per ceremony, with anywhere from 4-12 ceremonies at each event. The 3 key requirements are academic dress, photography, and ticketing. Graduand dress is black robes with a blue and gold hood, Staff to wear their own institutional robes, and senior team to wear high-quality blue jacquard fabric with gold detailing. Photography requires studios set up on location and photos of graduands receiving their awards. We require the supplier to undertake ticketing on our behalf and work with us to manage this.

Contract Details

Open Contracting ID

ocds-h6vhtk-04e81b

Publication Source

Find a Tender Service

Procurement Stage

Award, Contract

Procurement Method

Open

Procurement Method Details

Below Threshold - Open Competition

Procurement Category

N/A

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

CPV Division(s)

Awarding Authority

THE UNIVERSITY OF CHICHESTER

Buyer Name

Buyer Email

tenders@chi.ac.uk

Buyer Phone

Buyer Address

Bishop Otter Campus

Chichester

PO19 6PE

United Kingdom

Awarded Supplier(s)

Supplier Name(s)

WM. NORTHAM & COMPANY LIMITED

Contract Timeline

Publication Date

26th February 2025 13:57:17 PM

Tender Deadline

28th March 2025 12:00:00 PM   Expired

Contract Summary

The University of Chichester is seeking a suitably experienced and skilled partner to work with on our graduation ceremonies. We want a provider that feels like an extension of our team, with the ability to achieve a smooth process for both our university events team and our students in the run up to and on the day of the events. Someone who offers robing and photography for the day as well as tickets for the graduands and guests for the event. We are looking for a partner who gives us clear communication on the specifications requested and deadlines in good time. This partner must have good people relationship skills as well as strong experience, skills and knowledge in this field. Overall, our aim is to give our students the best day and experience possible, so that all they need to worry about is what to wear or how best to celebrate! Currently, our graduation ceremonies take place twice a year, the first larger ceremonies focus predominately on our undergraduate programmes with the slightly smaller occasions later in the academic year for our postgraduate and non-traditional course routes. With the undergraduate currently taking place in September, however from 2027 onwards, these will be brought forward to July. Our postgraduate ceremonies will be in March. Our ceremonies are held at Chichester Cathedral where we have around 130 graduands per ceremony, with anywhere from 4-12 ceremonies at each event. The 3 key requirements are academic dress, photography, and ticketing. Graduand dress is black robes with a blue and gold hood, Staff to wear their own institutional robes, and senior team to wear high-quality blue jacquard fabric with gold detailing. Photography requires studios set up on location and photos of graduands receiving their awards. We require the supplier to undertake ticketing on our behalf and work with us to manage this. Full details of our requirements are available in the tender documents. All tender documents, Questions and Answers are open to all bidders. Please send your completed submission to the University by the closing date of 28 March 2025 at 12:00, (midday) to tenders@chi.ac.uk. Please note, we do not accept submissions via file transfer sites. tenders@chi.ac.uk accepts emails and attachments of up to 35MB and it is acceptable to submit in more than one email.

Contract Details

Open Contracting ID

ocds-h6vhtk-04e81b

Publication Source

Find a Tender Service

Procurement Stage

Tender

Procurement Method

Open

Procurement Method Details

Below Threshold - Open Competition

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

CPV Division(s)

Awarding Authority

THE UNIVERSITY OF CHICHESTER

Buyer Name

Buyer Email

tenders@chi.ac.uk

Buyer Phone

Buyer Address

Bishop Otter Campus

Chichester

PO19 6PE

United Kingdom