Supply And Delivery of Pre-Prepared Meals to the Education Authority

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    "id": "ocds-h6vhtk-04e889-2025-07-29T09:21:22+01:00",
    "date": "2025-07-29T09:21:22+01:00",
    "ocid": "ocds-h6vhtk-04e889",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPHJ-6982-JPXY",
            "name": "the Education Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPHJ-6982-JPXY"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "BELFAST",
                "postalCode": "BT12NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "catering.procure@eani.org.uk",
                "name": "catering.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPHJ-6982-JPXY",
        "name": "the Education Authority"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Interested participants should complete the questionnaire and upload by 3pm on 10 March 2025. Completed questionnaires must be returned via the eTendersNI Messaging function as an attachment or via email to cater.procure@eani.org.uk.",
                "dueDate": "2025-03-10T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "007483-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/007483-2025",
                "datePublished": "2025-02-28T10:25:26Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CAT-25-002",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Supply And Delivery of Pre-Prepared Meals to the Education Authority",
        "description": "The Education Authority invites tenders for the Supply and Delivery of Pre-Prepared Meals. The initial period will be for 60 months from the Start Date (anticipated to be August 2025) with options to extend for any additional period(s) of up to and including 24 months. This Contract is established by the Education Authority and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or nonparticipating institutions may already have in place. Department of Education - Schools Plus https://www.educationni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), schoolmeals kitchens on-site at all of these schools, and Controlled Youth Centres. Further Education Colleges in NI : https://www.nidirect.gov.uk/contacts/further-education-fe-colleges NICIE - https://nicie.org/ Grant Controlled Integrated Education Schools in NI Independent Schools in NI https://www.isc.co.uk/schools/northern-ireland/ EA Teachers' and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE) Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP)",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15894200",
                        "description": "Prepared meals"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15894210",
                        "description": "School meals"
                    }
                ],
                "relatedLot": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-09-01T00:00:00+01:00",
                    "endDate": "2030-08-31T23:59:59+01:00",
                    "maxExtentDate": "2032-08-31T23:59:59+01:00"
                },
                "status": "complete",
                "value": {
                    "amountGross": 402000,
                    "amount": 335000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Proposed Methodology",
                            "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.g ov.uk/epps",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality of Samples - Product Characteristics",
                            "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.g ov.uk/epps",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Total Contract Price",
                            "description": "Full details can be found in the CfT documents section on eTenderNI https://etendersni.g ov.uk/epps",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "None"
                        },
                        {
                            "type": "technical",
                            "description": "CoP 1 - Technical ability to perform the contract - Previous Experience"
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 options to extend for a further period of 12 months each."
                },
                "hasOptions": true,
                "options": {
                    "description": "Additional items may be added to the Contract throughout the Term with the agreement of both the Buyer and the Supplier. This may include any individual or bulk pre-prepared meals options that may be required throughout the duration of the Contract. Any items added to the Contract during the Term must be in line with the Pricing submitted with similar items at tender."
                }
            }
        ],
        "status": "complete",
        "value": {
            "amountGross": 402000,
            "amount": 335000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "Tenders or requests to participate must be submitted electronically via https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-07-07T15:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-06-30T15:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-08-22T23:59:59+01:00"
        },
        "lotDetails": {
            "noLotsDivisionRationale": "Geographical lots were considered. However due to the anticipated volumes and number of locations expected to use the resulting contract over the duration of the term EA did not feel it proportionate to divide into lots."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "030327-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/030327-2025",
                "datePublished": "2025-06-05T15:30:28+01:00",
                "format": "text/html"
            },
            {
                "id": "030359-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/030359-2025",
                "datePublished": "2025-06-05T16:09:18+01:00",
                "format": "text/html"
            },
            {
                "id": "043689-2025",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/043689-2025",
                "datePublished": "2025-07-29T09:21:22+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2032-01-31T23:59:59+00:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Full details can be found in the CfT documents section on eTenderN - Ihttps://etendersni.gov.uk/epps"
        },
        "riskDetails": "The Buyer cannot guarantee any particular level of business (volumes/values) within the Contract.",
        "amendments": [
            {
                "id": "030359-2025",
                "description": "Modification of original information submitted by the contracting authority to submission details. Enquiry deadline [FRM03.N141] from 26 June 2025 to 30 June 2025. Tender submission deadline * [FRM03.N145] from 03 July 2025 to 07 July 2025."
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "No compliant bids received",
            "finalStatusDate": "2025-07-18T00:00:00+01:00",
            "relatedLots": [
                "1"
            ]
        }
    ]
}