Tender

Poole Museum Cafe, Catering and Hospitality Concession

BOURNEMOUTH, CHRISTCHURCH AND POOLE COUNCIL

This public procurement record has 3 releases in its history.

TenderUpdate

09 Mar 2025 at 09:56

UK4 - Tender Notice
TenderUpdate

04 Mar 2025 at 12:16

UK4 - Tender Notice
Tender

04 Mar 2025 at 12:11

UK4 - Tender Notice
Summary of the contracting process

Bournemouth, Christchurch and Poole Council is inviting tenders for the operation of the Poole Museum Cafe and provision of catering and hospitality services for the newly transformed Poole Museum, set to open from Summer 2025. The Museum's redevelopment, costing £10 million, includes refurbishment of Oakley's Mill, the Town Cellars, and Scaplen's Court and Garden. The procurement process is currently at the tender stage, with key deadlines including the enquiry period ending on 17th March 2025 and the tender submission period concluding on 31st March 2025. This open competition, below threshold procurement, falls under the industry category of hotel, restaurant, and retail trade services with delivery primarily in the South West region (UKK24). The concession contract is valued at up to £1.8 million gross, with a starting date of 1st July 2025 and an initial end date of 30th June 2030, with potential extensions.

This tender presents significant growth opportunities for experienced cafe, catering, and hospitality operators, particularly SMEs and VCSEs. The unique setting within a culturally enhanced and commercially vibrant museum offers high visibility and steady visitor flow. It is ideal for businesses aiming to expand their footprint in the hospitality sector while leveraging the museum's enhanced visitor experience. The tender will be awarded based on a combination of price (40%) and quality (60%), ensuring a fair competitive process. Successful bidders will benefit from the museum's transformation and long-term collaboration with the council.

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Notice Information

Notice Title

Poole Museum Cafe, Catering and Hospitality Concession

Notice Description

BCP Council (the 'Council') are seeking an experienced Cafe, Catering and Hospitality Operator (the 'Operator') to operate the Museum Cafe and provide Catering and Hospitality Services for the brand-new Poole Museum from Summer 2025. Poole Museum has undergone a PS10 million transformation, enhancing its visitor experience, cultural offerings, and commercial performance. The redevelopment includes the conservation and refurbishment of three historic buildings: Oakley's Mill, the Town Cellars, and Scaplen's Court and Garden. Please refer to the Invitation to Tender documentation.

Lot Information

Lot 1

Renewal: One 5 year extension, options to increase the annual payments. Please refer to the Invitation to Tender documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e94e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008444-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55000000 - Hotel, restaurant and retail trade services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 202511 months ago
Submission Deadline
31 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2025 - 30 Jun 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BOURNEMOUTH, CHRISTCHURCH AND POOLE COUNCIL
Contact Name
Stewart Baynham
Contact Email
procurement@bcpcouncil.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BOURNEMOUTH
Postcode
BH2 6DY
Post Town
Bournemouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK63 Bournemouth, Christchurch and Poole
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England), TLK24 Bournemouth, Christchurch and Poole
Local Authority
Bournemouth, Christchurch and Poole
Electoral Ward
Bournemouth Central
Westminster Constituency
Bournemouth West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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