Notice Information
Notice Title
WBS-FTS-56859 - Fleet Maintenance & Service for South Wales Vehicles
Notice Description
NWSSP Procurement team on behalf of WBS require a long-term maintenance contract in place for specific vehicles operated from the two South Wales locations, Talbot Green and Llanelli. The main objectives are: * Ensure a long-term maintenance contract/agreement is in place * Compliance with road transport legislation * Maintain vehicle reliability * Appoint reliable contractor with the necessary knowledge, experience and facilities to meet requirements for the duration of any contract term * Obtain best value for money The contract with the successful supplier would cover all vehicle inspections, plating, MOT's, servicing, ad hoc maintenance requirements and provide breakdown cover/call out arrangements. Any contract would also cover the option of for the successful supplier to provide a collection and delivery service if required for by the WBS transport function.
Lot Information
Lot 1
Renewal: Two x Twelve Month optional extension periods
Planning Information
Welsh Blood Service Market Engagement Notice: The Welsh Blood Service (WBS) is a national organisation dedicated to collecting voluntary, non-remunerated blood donations from the public. These donations are rigorously processed, tested, and distributed to hospitals across Wales to support critical patient care. Operating as a division of Velindre University NHS Trust, the WBS is guided by a Senior Leadership Team under the direction of the Divisional Director. The organisation is fully licensed and regulated by the Medicines and Healthcare products Regulatory Agency (MHRA), which conducts regular audits to ensure compliance with all relevant standards. Fleet Operations and Maintenance Requirement The WBS Transport Department manages an extensive fleet of vehicles integral to the collection, testing and delivery of blood and blood products to hospitals. The majority of these vehicles are based at our Talbot Green site in South Wales, with two additional vehicles stationed at our Llanelli premises. The fleet includes vans, minibuses and 7.5-tonne lorries. To maintain the safety and compliance of our fleet under current road transport legislation, the WBS requires a robust maintenance and servicing contract. We are seeking a qualified supplier to provide comprehensive maintenance services, ensuring all vehicles remain legally compliant and operationally effective. Preliminary Market Engagement and Tender Opportunity This notice serves as a call for market engagement and to announce an upcoming tender opportunity. The preliminary market engagement will run from 4th March 2025 to 18th March 2025, with interested suppliers invited to participate at a later date (to be confirmed) through the eTender portal. www.etenderwales.bravosolution.co.uk The full specification and detailed instructions for the process will be included in the Invitation to Tender (ITT) documentation available on the portal. Following the advertisement of the tender, all supplier submissions received within the timeframe will be thoroughly evaluated by the Trust before awarding the contract. Suppliers are invited at this stage to engage with NWSSP to provide information that may be useful to this tendering process or to ask any questions they may have. Engagement at this stage is voluntary and non-participation will not disadvantage you in any future tender opportunities. It is highly encouraged that suppliers respond if they have any queries as this will help to provide valuable insights at this early stage. We look forward to engaging with potential suppliers and appreciate your interest in supporting the vital work of the Welsh Blood Service.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04e980
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/081160-2025
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50000000 - Repair and maintenance services
50100000 - Repair, maintenance and associated services of vehicles and related equipment
Notice Value(s)
- Tender Value
- £485,000 £100K-£500K
- Lots Value
- £485,000 £100K-£500K
- Awards Value
- £455,000 £100K-£500K
- Contracts Value
- £485,000 £100K-£500K
Notice Dates
- Publication Date
- 9 Dec 20252 months ago
- Submission Deadline
- 1 Jun 2025Expired
- Future Notice Date
- 31 Mar 2025Expired
- Award Date
- 1 Oct 20254 months ago
- Contract Period
- 1 Dec 2025 - 30 Nov 2028 3-4 years
- Recurrence
- 2028-05-01
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF15 7QZ
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL14 South West Wales, TLL15 Central Valleys, TLL16 Gwent Valleys, TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea, TLL21 Monmouthshire and Newport, TLL22 Cardiff and Vale of Glamorgan, TLL24 Powys
-
- Local Authority
- Cardiff
- Electoral Ward
- Gabalfa
- Westminster Constituency
- Cardiff North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/081160-2025
9th December 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/062620-2025
6th October 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/017483-2025
29th April 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/007918-2025
4th March 2025 - Preliminary market engagement notice on Find a Tender -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=331933
Please see the attached invitation to tender document. -
https://etenderwales.bravosolution.co.uk/web/login.shtml
The specification can be found on the eTender portal under ITT number itt_117021
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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