4405/AMRC/CK/25 AMRC Uniform Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ea20-2025-08-04T10:26:25+01:00",
    "date": "2025-08-04T10:26:25+01:00",
    "ocid": "ocds-h6vhtk-04ea20",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-RC000667",
            "name": "UNIVERSITY OF SHEFFIELD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "RC000667"
            },
            "address": {
                "streetAddress": "Firth Court, Western Bank",
                "locality": "Sheffield",
                "postalCode": "S10 2TN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE32"
            },
            "contactPoint": {
                "email": "procurement@amrc.co.uk",
                "name": "Charlotte Kelly"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicUndertaking",
                        "description": "Public undertaking"
                    }
                ],
                "url": "https://www.sheffield.ac.uk/"
            }
        },
        {
            "id": "GB-COH-09253760",
            "name": "Direct Print and Promotions Limited t/a We Do Workwear",
            "identifier": {
                "scheme": "GB-COH",
                "id": "09253760"
            },
            "address": {
                "streetAddress": "Unit H12, Sheaf Bank Business Park, Prospect Rd, Heeley",
                "locality": "Sheffield",
                "postalCode": "S2 3EN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE32"
            },
            "contactPoint": {
                "email": "james@wedoworkwear.com",
                "telephone": "01143989454"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.wedoworkwear.com/",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-RC000667",
        "name": "UNIVERSITY OF SHEFFIELD"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Reference: 4405/AMRC/CK/25 Title: AMRC Uniform Contract Subject: Pre-Market Engagement This is an indicative specification to outline the requirement for the AMRC Uniform Contract. Please see below for further details. Following the Pre-Market Engagement Stage, the full Invitation to Tender document suite will be made available in full at the Tender Notice Stage. Please view this opportunity and documentation on https://in-tendhost.co.uk/sheffield/aspx/Home",
                "dueDate": "2025-03-17T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "008212-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/008212-2025",
                "datePublished": "2025-03-06T14:11:22Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "4405/AMRC/CK/25",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "4405/AMRC/CK/25 AMRC Uniform Contract",
        "description": "4405/AMRC/CK/25 AMRC Uniform Contract The University of Sheffield wishes to invite tenders for a contract for supply of embroidered uniform on behalf of the Advanced Manufacturing Research Centre, Catcliffe, South Yorkshire. Scope of Requirement The Advanced Manufacturing Research Centre (AMRC) wish to tender for the provision of staff uniform and receive the best value with regards to price, quality and service. The AMRC have over 500 staff members across various sites requiring uniform embroidered with the AMRC/University of Sheffield logo.",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "18000000",
                        "description": "Clothing, footwear, luggage articles and accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39561000",
                        "description": "Tulle, lace, narrow-woven fabrics, trimmings and embroidery"
                    }
                ],
                "relatedLot": "LOT-0001"
            }
        ],
        "mainProcurementCategory": "goods",
        "lots": [
            {
                "id": "LOT-0001",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-06-01T00:00:00+00:00",
                    "endDate": "2029-05-31T23:59:59+00:00"
                },
                "status": "complete",
                "value": {
                    "amountGross": 432000,
                    "amount": 360000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                }
            }
        ],
        "status": "complete",
        "value": {
            "amountGross": 432000,
            "amount": 360000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "aboveThreshold": true,
        "submissionMethodDetails": "4405/AMRC/CK/25 AMRC Uniform Contract The University of Sheffield wishes to invite tenders for a contract for supply of embroidered uniform on behalf of the Advanced Manufacturing Research Centre, Catcliffe, South Yorkshire. Scope of Requirement The Advanced Manufacturing Research Centre (AMRC) wish to tender for the provision of staff uniform and receive the best value with regards to price, quality and service. The AMRC have over 500 staff members across various sites requiring uniform embroidered with the AMRC/University of Sheffield logo. Tender Process and Documentation: This procurement is an open procedure conducted in accordance with the Procurement Act 2023. The ITT can be downloaded by registering and expressing your interest on the University's e-tendering system https://in-tendhost.co.uk/Sheffield If you have any questions or comments in relation to this tender they must be submitted via the In-tend System, this can be accessed at https://in-tendhost.co.uk/Sheffield Completed tenders must be returned through the same e-tendering system. Closing date for receipt of tenders: 23rd April 2025 at 12:00 noon (UK Time)",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-04-23T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2025-05-20T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "010804-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/010804-2025",
                "datePublished": "2025-03-24T08:51:48Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "100% upon Delivery"
        }
    },
    "language": "en",
    "bids": {
        "details": [
            {
                "id": "1",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-09253760",
                        "name": "Direct Print & Promotions Ltd t/a We Do Workwear"
                    }
                ],
                "relatedLots": [
                    "LOT-0001"
                ]
            }
        ],
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 17,
                "relatedLot": "LOT-0001"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 1,
                "relatedLot": "LOT-0001"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 0,
                "relatedLot": "LOT-0001"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "LOT-0001"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "date": "2025-06-27T00:00:00+00:00",
            "value": {
                "amountGross": 432000,
                "amount": 360000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-09253760",
                    "name": "Direct Print and Promotions Limited t/a We Do Workwear"
                }
            ],
            "items": [
                {
                    "id": "LOT-0001",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "18000000",
                            "description": "Clothing, footwear, luggage articles and accessories"
                        },
                        {
                            "scheme": "CPV",
                            "id": "39561000",
                            "description": "Tulle, lace, narrow-woven fabrics, trimmings and embroidery"
                        }
                    ],
                    "relatedLot": "LOT-0001"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-07-09T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2025-08-01T00:00:00+00:00",
                "endDate": "2026-07-31T23:59:59+00:00",
                "maxExtentDate": "2029-07-31T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract is to be awarded from 1st August 2025 to 31st July 2026 with an option to extend for a further 3 years in annual increments thereafter (maximum 4 years)."
            },
            "relatedLots": [
                "LOT-0001"
            ],
            "documents": [
                {
                    "id": "033038-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/033038-2025",
                    "datePublished": "2025-06-17T15:23:45+01:00",
                    "format": "text/html"
                },
                {
                    "id": "035590-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/035590-2025",
                    "datePublished": "2025-06-27T09:24:44+01:00",
                    "format": "text/html"
                },
                {
                    "id": "035604-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/035604-2025",
                    "datePublished": "2025-06-27T09:43:35+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-06-27T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-07-16T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2025-08-01T00:00:00+01:00",
                "endDate": "2026-07-31T23:59:59+01:00",
                "maxExtentDate": "2029-07-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract is to be awarded from 1st August 2025 to 31st July 2026 with an option to extend for a further 3 years in annual increments thereafter (maximum 4 years)."
            },
            "value": {
                "amountGross": 432000,
                "amount": 360000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2025-07-17T00:00:00+01:00",
            "documents": [
                {
                    "id": "A-3925",
                    "documentType": "contractSigned",
                    "description": "Purchase of Goods & Services Agreement 4405",
                    "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3925",
                    "format": "application/pdf"
                },
                {
                    "id": "045520-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/045520-2025",
                    "datePublished": "2025-08-04T10:26:25+01:00",
                    "format": "text/html"
                }
            ],
            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "On-time Delivery",
                    "description": "Number of orders delivered on or before the agreed delivery date",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
                        }
                    ]
                },
                {
                    "id": "2",
                    "title": "Order Accuracy",
                    "description": "Number of orders correctly fulfilled as per size, quantity, and specification.",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
                        }
                    ]
                },
                {
                    "id": "3",
                    "title": "Compliance with Specification",
                    "description": "Number of items not meeting agreed specifications (e.g., colour, design, branding).",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
                        }
                    ]
                },
                {
                    "id": "4",
                    "title": "Defect Rate",
                    "description": "Number of uniforms rejected due to defects (e.g., stitching, fabric issues).",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
                        }
                    ]
                }
            ]
        }
    ]
}