Award

Lochfield Park HA Environmental Maintenance Framework 2025

LOCHFIELD PARK HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Award

12 Jun 2025 at 08:00

Tender

10 Mar 2025 at 16:25

Summary of the contracting process

Lochfield Park Housing Association, a body governed by public law, has completed an award stage of its environmental maintenance framework for 2025. The framework encompasses a range of services, including grounds maintenance, cleaning, and waste management, primarily located in Easterhouse, Glasgow (region UKM82). The procurement process, conducted via an open procedure, adhered to legal requirements set forth by CELEX and covered environmental services under the CPV classification code 90700000. Key dates for this tender included its award confirmation on 12th June 2025 and contract signing on 19th May 2025, with the initial contract period extending through 31st March 2026 and options for annual renewal until 31st March 2029.

This tender offers businesses substantial growth opportunities by engaging in contractual services such as grass cutting, shrub pruning, litter collection, and window cleaning. Suitable candidates would be SMEs specialising in grounds maintenance, cleaning, and waste management services. It fosters competition among suppliers, requiring a strong performance on set quality and price criteria. Companies like Ramora Limited and others awarded contracts will collaboratively contribute to community amenities, potentially leveraging public sector procurement for beneficial community impacts. Such engagements could enhance reputations, provide steady work and ensure their integration into government-supported environmental initiatives. The framework agreement also allows up to four participants, encouraging diverse and fair market play.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Lochfield Park HA Environmental Maintenance Framework 2025

Notice Description

The services and works to be undertaken (hereinafter referred to as the Works) comprises the provision of a maintenance framework contract running concurrently with multiple providers for: grass cutting in communal areas, gardens and backcourts; shrub pruning; litter/ leaf collection; sharps removal; weed control; hedge cutting; sweeping & cleaning hard standings/ parking bays; cleaning external bin stores; and wheelie bin collection management; to access and external common areas. Also common close stair & window cleaning (refer property list at schedule 3); one off/ ad-hoc domestic bulk item clearance, uplift/ disposal and clearing void properties. All as indicated within the red boundaries and/ or highlighted in the 'key to maintenance works' at Schedule 1, which is the contract area. Duties include: Reporting in/out at the Employer's offices at the start and end of each working day; initial clean up and maintenance plan; regular weekly inspection throughout year: report on condition of shrubs, trees, play areas etc, recommendations for maintenance and improvement; quarterly review of contractor performance.

Lot Information

Lochfield Park HA Environmental Maintenance 2025

The tender evaluation will comprise the SPD pass or fail, your quality score for the TQQ; and the rates/ prices on the Schedule 2 summary pricing spreadsheet. The submitted SPD will be assessed as a pass or fail to identify contractors who meet the criteria. Only those contractors who achieve an SPD pass will have their tender quality and rates considered/ evaluated The criteria for scoring will be to reach a total percentage score as follows- Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting for a) environmental, b) cleaning, c) waste management and d) additional rates stated at the schedule 2 summary worksheet. Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates. The candidates will be scored relative to each other (best answer scoring highest), based on the Employer's individual aspirations/ requirements and the information provided by the candidate(s). Price/ Quality percentage scores will be evaluated for each of the: a) environmental, b) cleaning, c) waste management and d) additional/ ad-hoc works sub-Lots, to determine the total score and initial price/ quality criteria for inclusion on one or more of the sub-Lots.

Renewal: The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029

Cleaning

Refer Lot 1

Renewal: The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029

Waste

Refer Lot1

Renewal: The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04eb34
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031730-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

77314000 - Grounds maintenance services

90513100 - Household-refuse disposal services

90700000 - Environmental services

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£85,360 Under £100K

Notice Dates

Publication Date
12 Jun 20258 months ago
Submission Deadline
9 Apr 2025Expired
Future Notice Date
Not specified
Award Date
18 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
LOCHFIELD PARK HOUSING ASSOCIATION
Contact Name
Not specified
Contact Email
info@lochfield.co.uk
Contact Phone
+44 1413412044

Buyer Location

Locality
GLASGOW
Postcode
G34 0JF
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
North East
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
4
Supplier Names

CALEDONIAN MAINTENANCE SERVICES

CLYDE VALLEY LANDSCAPES

RAMORA

THE CLEAN FACTOR

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04eb34-2025-06-12T09:00:18+01:00",
    "date": "2025-06-12T09:00:18+01:00",
    "ocid": "ocds-h6vhtk-04eb34",
    "description": "Refer Instructions to Contractors at page 5 of the Specification of Works (SC Ref:801502)",
    "initiationType": "tender",
    "tender": {
        "id": "6407",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Lochfield Park HA Environmental Maintenance Framework 2025",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90700000",
            "description": "Environmental services"
        },
        "mainProcurementCategory": "services",
        "description": "The services and works to be undertaken (hereinafter referred to as the Works) comprises the provision of a maintenance framework contract running concurrently with multiple providers for: grass cutting in communal areas, gardens and backcourts; shrub pruning; litter/ leaf collection; sharps removal; weed control; hedge cutting; sweeping & cleaning hard standings/ parking bays; cleaning external bin stores; and wheelie bin collection management; to access and external common areas. Also common close stair & window cleaning (refer property list at schedule 3); one off/ ad-hoc domestic bulk item clearance, uplift/ disposal and clearing void properties. All as indicated within the red boundaries and/ or highlighted in the 'key to maintenance works' at Schedule 1, which is the contract area. Duties include: Reporting in/out at the Employer's offices at the start and end of each working day; initial clean up and maintenance plan; regular weekly inspection throughout year: report on condition of shrubs, trees, play areas etc, recommendations for maintenance and improvement; quarterly review of contractor performance.",
        "lots": [
            {
                "id": "1",
                "title": "Lochfield Park HA Environmental Maintenance 2025",
                "description": "The tender evaluation will comprise the SPD pass or fail, your quality score for the TQQ; and the rates/ prices on the Schedule 2 summary pricing spreadsheet. The submitted SPD will be assessed as a pass or fail to identify contractors who meet the criteria. Only those contractors who achieve an SPD pass will have their tender quality and rates considered/ evaluated The criteria for scoring will be to reach a total percentage score as follows- Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting for a) environmental, b) cleaning, c) waste management and d) additional rates stated at the schedule 2 summary worksheet. Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates. The candidates will be scored relative to each other (best answer scoring highest), based on the Employer's individual aspirations/ requirements and the information provided by the candidate(s). Price/ Quality percentage scores will be evaluated for each of the: a) environmental, b) cleaning, c) waste management and d) additional/ ad-hoc works sub-Lots, to determine the total score and initial price/ quality criteria for inclusion on one or more of the sub-Lots.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "TQQ Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 330
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Cleaning",
                "description": "Refer Lot 1",
                "contractPeriod": {
                    "durationInDays": 330
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Waste",
                "description": "Refer Lot1",
                "contractPeriod": {
                    "durationInDays": 330
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2029"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "deliveryLocation": {
                    "description": "Easterhouse G34"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90911000",
                        "description": "Accommodation, building and window cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    }
                ],
                "deliveryLocation": {
                    "description": "Easterhouse G34"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90513100",
                        "description": "Household-refuse disposal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    }
                ],
                "deliveryLocation": {
                    "description": "Easterhouse G34"
                },
                "relatedLot": "3"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "refer procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "refer Specification of Works",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 4
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-04-09T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2025-04-09T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2025-04-09T12:00:00+01:00",
            "address": {
                "streetAddress": "Lochfield Park HA, 37 Drumlanrig Avenue, Glasgow, G34 0JF and remotely"
            },
            "description": "staff and Board members in accordance with Lochfield HA tendering procedures"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-140265",
            "name": "Lochfield Park Housing Association",
            "identifier": {
                "legalName": "Lochfield Park Housing Association"
            },
            "address": {
                "streetAddress": "37 Drumlanrig Avenue",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G34 0JF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1413412044",
                "email": "info@lochfield.co.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.lochfield.co.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1174",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1414298888",
                "email": "glasgow@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "http://www.scotcourts.gov.uk"
            }
        },
        {
            "id": "GB-FTS-90279",
            "name": "Ramora Limited",
            "identifier": {
                "legalName": "Ramora Limited"
            },
            "address": {
                "streetAddress": "Unit 9, South Staffs Freight Terminal, Lynn Lane , Shenstone",
                "locality": "Lichfield",
                "region": "UKG24",
                "postalCode": "WS14 0ED",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-151055",
            "name": "The Clean Factor",
            "identifier": {
                "legalName": "The Clean Factor"
            },
            "address": {
                "streetAddress": "Unit 7, 14 Woodilee IND EST kirkintilloch",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G66 3UU",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-27611",
            "name": "Caledonian Maintenance Services Ltd",
            "identifier": {
                "legalName": "Caledonian Maintenance Services Ltd"
            },
            "address": {
                "streetAddress": "68 Bogmoor Place, Shieldhall",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G51 4SN",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-74577",
            "name": "CLYDE VALLEY LANDSCAPES LTD",
            "identifier": {
                "legalName": "CLYDE VALLEY LANDSCAPES LTD"
            },
            "address": {
                "streetAddress": "5 Forteviot Place, Baillieston",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G69 6ER",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-140265",
        "name": "Lochfield Park Housing Association"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000792871"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "031730-2025-1",
            "relatedLots": [
                "1"
            ],
            "title": "Lochfield Park HA Environmental Maintenance 2025",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-90279",
                    "name": "Ramora Limited"
                },
                {
                    "id": "GB-FTS-151055",
                    "name": "The Clean Factor"
                },
                {
                    "id": "GB-FTS-27611",
                    "name": "Caledonian Maintenance Services Ltd"
                },
                {
                    "id": "GB-FTS-74577",
                    "name": "CLYDE VALLEY LANDSCAPES LTD"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "031730-2025-1",
            "awardID": "031730-2025-1",
            "title": "Lochfield Park HA Environmental Maintenance 2025",
            "status": "active",
            "value": {
                "amount": 85360,
                "currency": "GBP"
            },
            "dateSigned": "2025-05-19T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 6
            }
        ]
    }
}