Tender

GLA Electoral Information Portal

TRANSPORT FOR LONDON

This public procurement record has 2 releases in its history.

TenderUpdate

18 Mar 2025 at 14:56

Tender Notice
Planning

14 Mar 2025 at 09:14

Planning Notice
Summary of the contracting process

Transport for London (TfL), acting on behalf of the Greater London Authority (GLA), has issued a Prior Information Notice (PIN) for the procurement of an Electoral Information Portal. This service falls under the industry category of "Development of transaction processing and custom software" and is primarily classified as a service procurement. The procurement is currently at the planning stage, with early market engagement set to assess market capabilities and interest. Interested suppliers are invited to submit their expressions of interest by 26 March 2025, and responses to the Market Sounding Questionnaire (MSQ) by 18 April 2025. Follow-up sessions with suppliers may occur during the week commencing 28 April 2025. The final tender notice is expected to be published by 30 May 2025. The procurement aims to simplify the process for managing the London Mayor and Assembly elections by developing a seamless, single-portal software solution located in London.

This tender presents a significant opportunity for businesses specialising in custom software development and digital solution providers. By participating, companies can showcase their capabilities in developing sophisticated digital tools and software solutions essential for critical electoral tasks. The consolidation into a single portal simplifies the user's experience, enhancing the efficiency and effectiveness of the election management process. Businesses with experience in creating secure, user-friendly, and robust digital platforms are well-positioned to compete for this contract, paving the way for growth through collaboration with the GLA and an essential role in London's electoral process.

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Notice Information

Notice Title

GLA Electoral Information Portal

Notice Description

The purpose of this Prior Information Notice is to notify the market of TfL's intention to carry out early market engagement to assess the current market capabilities and appetite for the requirement. Transport for London, on behalf of the Greater London Authority, are seeking to procure an Electoral Information Portal. London has one Mayor and 25 Assembly Members. This unique form of government - the Greater London Authority - was set up in 2000 and, working with London's 32 boroughs, the City of London, central government and many others, it is responsible for key London services, including transport, the police and the fire service London Elects is the programme team that organises the Mayor of London and the London Assembly elections. This includes everything from designing the ballot papers and managing the counting of votes, to delivering a public awareness campaign to tell Londoners about the election and how to vote. The conduct of these Elections requires a number of digital tools to allow for the accurate collation, transmission and presentation of electoral information. To aid in the preparation and conduct of future London Mayor and Assembly Elections, an electronic portal with a number of digital tools is required to support the conduct of critical electoral tasks. The overarching requirement is for a software solution which provides the GLA and other partners the ability to conduct the variety of digital tasks related to election management for London Mayor and Assembly elections. Providing a seamless experience for users is vital, in particular the borough users. In the past they have been required to engage with a number of different portals to meet the requirements of the election. For future elections, boroughs are expected to only need to access a single portal, with a user being able to use a single set of credentials to enter all parts of the system that they have been authorized to access.

Lot Information

Lot 1

This Market Sounding Questionnaire (MSQ) is issued by Transport for London (TfL), acting on behalf of the Greater London Authority (the "GLA"), and seeks to obtain market feedback in relation to the possible procurement for the GLA Electoral Information Portal. As part of this market sounding exercise, GLA wishes to seek suppliers views on the extent of their capabilities and appetite for designing/creating an Electoral Information Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ed15
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009935-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72232000 - Development of transaction processing and custom software

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
29 May 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Andrew Walsh
Contact Email
andrewwalsh@tfl.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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