Award

Upgrade to Cinema Sound System and Server

UNIVERSITY OF YORK

This public procurement record has 3 releases in its history.

Award

21 May 2025 at 13:29

UK7 - Contract Details Notice
TenderUpdate

31 Mar 2025 at 13:51

UK4 - Tender Notice
Tender

17 Mar 2025 at 09:29

UK4 - Tender Notice
Summary of the contracting process

The University of York has completed a public procurement process for upgrading its cinema sound system and server, managed under the legal framework of UKPGA 2023/54. This procurement involved an open competition, categorised under radio, television, communication, telecommunications and related equipment. The University, situated in York, United Kingdom, awarded the contract to BELL THEATRE SERVICES LIMITED for a total gross amount of £156,000. Key dates in the contract include the commencement on 16th May 2025, with completion expected by 1st September 2026, following the award on 21st May 2025. This procurement has been categorised as 'complete' and involved the integration of systems such as existing fire alarms and lecture capture, alongside replacing amplifiers and speakers.

This contract presents significant opportunities for small and medium enterprises (SMEs) specialising in audio-visual equipment and services, especially those with expertise in sound system integration and innovative audio solutions. The project scope encompasses technical installation and system integration tasks, opening opportunities for businesses with skills in installing auxiliary audio systems like hearing loops and sound processors. Companies with a portfolio in the arts, media, and communication sectors would be ideally positioned to leverage such an opportunity to enhance their market presence and credibility through involvement in a public authority project.

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Notice Information

Notice Title

Upgrade to Cinema Sound System and Server

Notice Description

The scope of services and supply to cover installation of new equipment including additional speakers, sound processor and hearing loop/ equivalent assisted listening system. Integration of installed systems (existing fire alarm, relay/lecture capture) and replacement of existing amplifiers and speakers.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04eda1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023993-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32000000 - Radio, television, communication, telecommunication and related equipment

Notice Value(s)

Tender Value
£125,000 £100K-£500K
Lots Value
£125,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£156,000 £100K-£500K

Notice Dates

Publication Date
21 May 20259 months ago
Submission Deadline
4 Apr 2025Expired
Future Notice Date
Not specified
Award Date
15 May 20259 months ago
Contract Period
15 May 2025 - 1 Sep 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF YORK
Contact Name
Not specified
Contact Email
procurement@york.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
YORK
Postcode
YO10 5DD
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
Not specified
Local Authority
York
Electoral Ward
Hull Road
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

BELL THEATRE SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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