Award

SAP S/4HANA RISE with SAP

TRANSPORT FOR LONDON

This public procurement record has 3 releases in its history.

Award

30 Apr 2025 at 14:51

Award

18 Mar 2025 at 16:02

Award

18 Mar 2025 at 15:37

Summary of the contracting process

The procurement process for Transport for London (TfL) involves a contract for the SAP S/4HANA RISE solution, awarded directly to SAP (UK) LIMITED. This contract addresses the need to transition from TfL's existing ERP system, SAP ECC 6, which will be unsupported beyond December 2027. As a central government authority located in London, TfL is undertaking this procurement under a direct award method due to the highly customised nature of its ERP system. The contract has been signed, and the implementation period spans from 23rd June 2025 to 22nd June 2032. The procurement falls within the industry category of enterprise resource planning software and related IT services, with key documents and legal bases ensuring the alignment with regulatory requirements.

This contract presents opportunities for businesses specialising in ERP solutions, particularly those experienced in custom solutions and cloud-based architectures. As TfL transitions to a new ERP system with improved data management and analytics capabilities, businesses capable of providing supplementary services around SAP S/4HANA could find opportunities in offering additional modules, customisations, or training services. Large-scale IT service providers, especially those already recognised as SAP partners, will find themselves well-positioned to engage with TfL in enhancing the ERP environment throughout its lifecycle.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

SAP S/4HANA RISE with SAP

Notice Description

The project is for the procurement of SAP's Enterprise Resource Planning (ERP) cloud-based solution 'RISE with SAP'. This are business-critical applications to provide TfL's core backoffice business functions of finance, procurement and supply chain management and logistics. TFL's current ERP system (called 'SAP ECC 6'), which is provided by SAP, will no longer be supported after December 2027. TfL proposes to make a direct award to SAP (the same provider) of a contract to provide a new ERP system 'RISE with SAP', giving access to SAP applications supported by SAP S/4HANA and built on a hosted SaaS-like architecture which is fully maintained by SAP and provides for improved data management and analytics/reporting. TfL is purchasing subscriptions to different modules provided either as 'Private Cloud Tailored Option' or public cloud services.

Procurement Information

* TfL's current Enterprise Resource Planning (ERP) solution and its critical modules (for example Shift Planning, SAP Payroll and the HANA Database) are heavily customised to meet TfL's specific requirements and, without update or replacement, will be unsupportable after the end of 2027. * TfL's reliance on the SAP-based ERP system and the operational and business-critical modules mentioned above mean that they must be updated, or replaced, so that they are supported in the long term. * SAP will in future no longer be providing such support to its customers other than those with "RISE with SAP" beyond 23 December 2027. * Although there is potential for SAP's resellers to provide the RISE with SAP product, this is conditional on their being approved by SAP. In addition, any reseller would commercially only be likely to provide those services if TfL were to commit to additional "wrap-around" services at extra cost (plus general on-costs). * To use a reseller would also be sub-optimal as it would add an extra layer of contract management, together with the costs of unnecessary additional services, to the wider S/4HANA project for which it is proposed that RISE with SAP is used. * Given that TfL's SAP ERP estate and components are highly customised, SAP's associated experience and know-how in supporting TfL specifically is unique. Accordingly, TfL has no option but to move from its current ECC 6 to a S4/HANA ERP solution via RISE with SAP to ensure that business-critical ERP tools, such as Shift Planning and SAP payroll, remain interoperable and can be supported in future. * The facts explained above mean that any competition for the RISE with SAP product is effectively absent.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ee9b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018118-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48451000 - Enterprise resource planning software package

72222300 - Information technology services

72260000 - Software-related services

72310000 - Data-processing services

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£37,206,813 £10M-£100M
Contracts Value
£37,206,813 £10M-£100M

Notice Dates

Publication Date
30 Apr 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
18 Mar 202511 months ago
Contract Period
22 Jun 2025 - 22 Jun 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Not specified
Contact Email
bsfaribaadministration@tfl.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified

Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Supplier Information

Number of Suppliers
1
Supplier Name

SAP (UK

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04ee9b-2025-04-30T15:51:18+01:00",
    "date": "2025-04-30T15:51:18+01:00",
    "ocid": "ocds-h6vhtk-04ee9b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHMT-6197-NWNZ",
            "name": "Transport for London",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHMT-6197-NWNZ"
            },
            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "email": "bsfaribaadministration@tfl.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02152073",
            "name": "SAP (UK) LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02152073"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PRVG-5171-GJBZ"
                }
            ],
            "address": {
                "streetAddress": "Clockhouse Place",
                "locality": "Feltham",
                "postalCode": "TW14 8HD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI75"
            },
            "contactPoint": {
                "email": "ukpublicsector@sap.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.sap.com/uk",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHMT-6197-NWNZ",
        "name": "Transport for London"
    },
    "tender": {
        "id": "ICT14908",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "SAP S/4HANA RISE with SAP",
        "description": "The project is for the procurement of SAP's Enterprise Resource Planning (ERP) cloud-based solution 'RISE with SAP'. This are business-critical applications to provide TfL's core backoffice business functions of finance, procurement and supply chain management and logistics. TFL's current ERP system (called 'SAP ECC 6'), which is provided by SAP, will no longer be supported after December 2027. TfL proposes to make a direct award to SAP (the same provider) of a contract to provide a new ERP system 'RISE with SAP', giving access to SAP applications supported by SAP S/4HANA and built on a hosted SaaS-like architecture which is fully maintained by SAP and provides for improved data management and analytics/reporting. TfL is purchasing subscriptions to different modules provided either as 'Private Cloud Tailored Option' or public cloud services.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "* TfL's current Enterprise Resource Planning (ERP) solution and its critical modules (for example Shift Planning, SAP Payroll and the HANA Database) are heavily customised to meet TfL's specific requirements and, without update or replacement, will be unsupportable after the end of 2027. * TfL's reliance on the SAP-based ERP system and the operational and business-critical modules mentioned above mean that they must be updated, or replaced, so that they are supported in the long term. * SAP will in future no longer be providing such support to its customers other than those with \"RISE with SAP\" beyond 23 December 2027. * Although there is potential for SAP's resellers to provide the RISE with SAP product, this is conditional on their being approved by SAP. In addition, any reseller would commercially only be likely to provide those services if TfL were to commit to additional \"wrap-around\" services at extra cost (plus general on-costs). * To use a reseller would also be sub-optimal as it would add an extra layer of contract management, together with the costs of unnecessary additional services, to the wider S/4HANA project for which it is proposed that RISE with SAP is used. * Given that TfL's SAP ERP estate and components are highly customised, SAP's associated experience and know-how in supporting TfL specifically is unique. Accordingly, TfL has no option but to move from its current ECC 6 to a S4/HANA ERP solution via RISE with SAP to ensure that business-critical ERP tools, such as Shift Planning and SAP payroll, remain interoperable and can be supported in future. * The facts explained above mean that any competition for the RISE with SAP product is effectively absent.",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersTechnicalReasons"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "value": {
                "amountGross": 44648175.6,
                "amount": 37206813,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-02152073",
                    "name": "SAP (UK) LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48451000",
                            "description": "Enterprise resource planning software package"
                        },
                        {
                            "scheme": "CPV",
                            "id": "72222300",
                            "description": "Information technology services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "72260000",
                            "description": "Software-related services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "72310000",
                            "description": "Data-processing services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "72320000",
                            "description": "Database services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKI",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKI",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKI",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-06-23T00:00:00+01:00",
                "endDate": "2032-06-22T23:59:59+01:00"
            },
            "hasOptions": true,
            "options": {
                "description": "The right to additional purchases while the contract is valid. SAP Preferred Success helps fast track and drive value through a proactive partnership, insight-driven recommendations, release guidance, targeted learning programmes, and service-level agreements (SLA) for enhanced support. Additional SAP environments. Service Requests these are any additional development and/or expansion of directly related requirements which may arise in the duration of the contract."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "009967-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/009967-2025",
                    "datePublished": "2025-03-18T15:37:56Z",
                    "format": "text/html"
                },
                {
                    "id": "009982-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/009982-2025",
                    "datePublished": "2025-03-18T16:02:03Z",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-03-31T23:59:59+01:00",
                    "status": "scheduled"
                }
            ],
            "title": "SAP S/4HANA RISE with SAP",
            "date": "2025-03-18T00:00:00Z",
            "standstillPeriod": {
                "endDate": "2025-03-27T23:59:59+00:00"
            }
        }
    ],
    "language": "en",
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "SAP S/4HANA RISE with SAP",
            "status": "active",
            "period": {
                "startDate": "2025-06-23T00:00:00+01:00",
                "endDate": "2032-06-22T23:59:59+01:00"
            },
            "hasOptions": true,
            "options": {
                "description": "SAP Preferred Success helps fast track and drive value through a proactive partnership, insight-driven recommendations, release guidance, targeted learning programmes, and service-level agreements (SLA) for enhanced support. Additional SAP environments. Service Requests these are any additional development and/or expansion of directly related requirements which may arise in the duration of the contract."
            },
            "value": {
                "amountGross": 44648175.6,
                "amount": 37206813,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2025-03-31T00:00:00+01:00",
            "documents": [
                {
                    "id": "A-997",
                    "documentType": "contractSigned",
                    "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-997",
                    "format": "application/pdf"
                },
                {
                    "id": "018118-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/018118-2025",
                    "datePublished": "2025-04-30T15:51:18+01:00",
                    "format": "text/html"
                }
            ],
            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "SLA Reporting",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 3
                            }
                        }
                    ]
                },
                {
                    "id": "2",
                    "title": "Quarterly Review - Service Delivery",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 3
                            }
                        }
                    ]
                },
                {
                    "id": "3",
                    "title": "Incident Management reporting",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 3
                            }
                        }
                    ]
                }
            ]
        }
    ]
}