Norfolk Coroner Post Mortem CT Scanning Service

{
    "tag": [
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    "id": "ocds-h6vhtk-04f8ee-2025-11-24T12:26:52Z",
    "date": "2025-11-24T12:26:52Z",
    "ocid": "ocds-h6vhtk-04f8ee",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PDYH-3246-XWTR",
            "name": "Norfolk County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDYH-3246-XWTR"
            },
            "address": {
                "streetAddress": "County Hall, Martineau Lane",
                "locality": "Norwich",
                "postalCode": "NR1 2DH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH15"
            },
            "contactPoint": {
                "email": "sourcingteam@norfolk.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PDYH-3246-XWTR",
        "name": "Norfolk County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "This is a Preliminary Market Engagement Notice (PMEN) for information purposes only. It is not a formal invitation to tender. You will need to respond to the tender notice in order to be considered for these contracts. The purpose of this PMEN is to maximise transparency and competition for the upcoming tender notice. All details in this PMEN are subject to being updated or changed in the tender notice. We are publishing this notice to share engagement outputs and to ensure as wider audience as possible are aware and informed of Norfolk County Council's intentions. Market engagement has taken place. The engagement was advertised under a prior information notice (PIN) published under the Public Contract 2015 regulations. 2024/S 000-002954. The market was invited to participate in 1 to 1 discussions (maximum 1 hour) during the fortnight of 5th February before an event was held face to face (approx. 3 hours)to all those interested parties who responded to the PIN, at Norfolk County Council, County Hall, Norwich on 27th February 2025. Information provided at the engagement in the form of slides and notes are available to be viewed via the clarification tab. These documents can be viewed by registering on the NCC in-tend portal, expressing an interest in this tender. The PMEN fulfils the requirement for a Preliminary Market Engagement Notice to be issued under the Procurement Act 2023. A tender notice will be published to advertise this opportunity . Norfolk County Council engaged with the market prior to tendering for a contract to provide digital autopsy (CT scanning) services for the Coroner for the county of Norfolk. Norfolk County Council are the relevant authority for the Norfolk Coroners Service. We wish to enter into a contract to provide digital autopsy (CT scanning) services for the Coroner for the county of Norfolk.",
                "dueDate": "2025-04-22T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "011326-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011326-2025",
                "datePublished": "2025-03-26T13:41:58Z",
                "format": "text/html"
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            {
                "id": "027285-2025",
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                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/027285-2025",
                "datePublished": "2025-05-24T11:46:17+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "NCCT42893",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Norfolk Coroner Post Mortem CT Scanning Service",
        "description": "Norfolk County Council are the relevant authority for the Norfolk Coroner's Service. We wish to enter into a contract to provide digital autopsy (CT scanning) services for the coroner for the county of Norfolk. Digital Autopsy/CT Scanning is used as first line intervention as an alternative to traditional post-mortem examinations within Norfolk. Patients are scanned via a CT Scanner and images from the scan are then used by specially trained radiologists and coroner's pathologists to assist in ascertaining a cause of death. It is anticipated that a cause of death can be ascertained in approximately 75% of cases where patients have been scanned. This avoids the need to use the more traditional invasive approach to post mortem in these cases.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "33115100",
                        "description": "CT scanners"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85111800",
                        "description": "Pathology services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85150000",
                        "description": "Medical imaging services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH15",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH17",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH15",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH17",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 22000000,
            "amount": 20000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2036-03-31T23:59:59+01:00",
                    "maxExtentDate": "2041-03-31T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 22000000,
                    "amount": 20000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Model of Service",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Staff",
                            "numbers": [
                                {
                                    "number": 7.5,
                                    "weight": "percentageExact"
                                }
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                        },
                        {
                            "type": "quality",
                            "name": "Mobilisation",
                            "numbers": [
                                {
                                    "number": 12.5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Monitoring Quality and Performance",
                            "numbers": [
                                {
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                        },
                        {
                            "type": "quality",
                            "name": "Resilience and business continuity",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
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                            ]
                        },
                        {
                            "type": "price",
                            "name": "Delivery of PMCT scanning service per case.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "The Council will be assessing the legal, financial and technical ability of bidders to perform the contract being procured as set out in the Invitation to Tender. This assessment includes past experience, financial suitability, health and safety, modern slavery and references. These are all designated as pass/fail criteria."
                        }
                    ]
                },
                "renewal": {
                    "description": "Please Note - we have had to use a date for form filling purposes on the Find a Tender Service. However, we would expect the service to commence within 6 months of award of contract. The Contract may be extended by up to 60 months at the Council's discretion. This service is dependent on need so it is not easy to get an accurate value. For the purpose of this exercise - the budget for providing post mortem examination services to the Norfolk Coroner is PS1000000 per year fully inclusive of post mortem computed tomography examinations, pathologist fees and invasive post mortem examination fees (note: pathologist and hospital costs are separate contracts and not included in this tender)"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-08-28T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "This procurement will be managed electronically via the Council's e-procurement system. To participate in this procurement and gain access to documents when they are available, applicants must first be registered on the system at https://intendhost.co.uk/norfolkcc (https://intendhost.co.uk/norfolkcc). Full instructions for registration and use of the system can be found at https://intendhost.co.uk/norfolkcc/aspx/BuyerProfiles (https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles). Once registered you will be able to see the procurement project under the 'tenders' section and 'express an interest' in this tender. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or emailing support@in-tend.co.uk.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-20T11:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-20T10:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-02-16T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-8269",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8269",
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            {
                "id": "A-8270",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8270",
                "format": "application/msword"
            },
            {
                "id": "A-8271",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-8271",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "076435-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/076435-2025",
                "datePublished": "2025-11-24T12:26:52Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "Please note that both Norfolk County Council and Suffolk County Council have approved a devolution deal which is expected to lead to the establishment of a Mayoral Combined County Authority with strategic powers, headed by an elected mayor. Subject to the government laying a Statutory Instrument and to its approval by Parliament to formally establish the new combined authority, the first Mayoral election is expected to be in May 2026. Government has also invited participation by Norfolk in Local Government Review. This process has the potential to lead to unitary local government in Norfolk. The contract may be assigned or novated to any successor authority(ies) to Norfolk County Council or to any joint body incorporating or formed by any such successor. The County Council or a successor authority or joint body may order services on behalf of other local authorities serving any area within Norfolk's current geographical boundaries. Please note that the value of the contract is estimate as it is dependent on usage."
    },
    "language": "en"
}