25030 E Procurement System

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    "date": "2025-11-14T14:21:38Z",
    "ocid": "ocds-h6vhtk-04f8ff",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJVB-3262-VGVJ",
            "name": "Cambridgeshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJVB-3262-VGVJ"
            },
            "address": {
                "streetAddress": "New Shire Hall Emery Crescent Enterprise Campus,",
                "locality": "Alconbury Weald, Huntingdon",
                "postalCode": "PE28 4YE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "procurementandcommercial@cambridgeshire.gov.uk"
            },
            "roles": [
                "buyer"
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                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PCBT-6819-NDPJ",
            "name": "Cambridge City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCBT-6819-NDPJ"
            },
            "address": {
                "streetAddress": "The Guildhall",
                "locality": "Cambridge",
                "postalCode": "CB2 1BY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "procurement@cambridge.gov.uk"
            },
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                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PPLL-9624-BHXR",
            "name": "South Cambridgeshire District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPLL-9624-BHXR"
            },
            "address": {
                "streetAddress": "Cambourne Business Park",
                "locality": "Cambourne",
                "postalCode": "CB23 6EA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "sean.missin@scambs.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "roleDetails": "Potential User of the Solution",
            "details": {
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                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PGPJ-1712-LJNH",
            "name": "Fenland District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGPJ-1712-LJNH"
            },
            "address": {
                "streetAddress": "County Road",
                "locality": "March",
                "postalCode": "PE15 8NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "procurement@fenland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "roleDetails": "Potential User of the Solution",
            "details": {
                "url": "http://www.fenland.gov.uk",
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                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
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                ]
            }
        },
        {
            "id": "GB-PPON-PQBT-2817-GJGV",
            "name": "East Cambridgeshire District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQBT-2817-GJGV"
            },
            "address": {
                "streetAddress": "The Grange, Nutholt Lane",
                "locality": "Ely",
                "postalCode": "CB7 4EE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "procurement@eastcambs.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "roleDetails": "Potential User of the Solution",
            "details": {
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                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PXCY-8219-LWDM",
            "name": "Huntingdonshire District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXCY-8219-LWDM"
            },
            "address": {
                "streetAddress": "Pathfinder House St Mary's Street Huntingdon,",
                "locality": "Cambridgeshire",
                "postalCode": "PE29 3TN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "procurement@huntingdonshire.gov.uk"
            },
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        },
        {
            "id": "GB-PPON-PLXM-3229-WVQH",
            "name": "Peterborough City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLXM-3229-WVQH"
            },
            "address": {
                "streetAddress": "Sand Martin House Peterborough, Bittern Way",
                "locality": "Peterborough",
                "postalCode": "PE2 8TY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH11"
            },
            "contactPoint": {
                "email": "procurementcontracts@peterborough.gov.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Potential User of the Solution"
        },
        {
            "id": "GB-PPON-PBXV-5726-VWGJ",
            "name": "Cambridgeshire and Peterborough Combined Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBXV-5726-VWGJ"
            },
            "address": {
                "streetAddress": "2nd Floor, Pathfinder House, St Mary's Street",
                "locality": "Huntingdon",
                "postalCode": "PE29 3TN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "procurement@cambridgeshirepeterborough-ca.gov.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Potential User of the Solution"
        },
        {
            "id": "GB-COH-05845701",
            "name": "IN-TEND LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05845701"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGNB-7411-GVDN"
                }
            ],
            "address": {
                "streetAddress": "In-Tend House 74 High Street",
                "locality": "Rotherham",
                "postalCode": "S66 7BN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE31"
            },
            "contactPoint": {
                "email": "tenders@in-tend.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.in-tend.co.uk/",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJVB-3262-VGVJ",
        "name": "Cambridgeshire County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Market Engagement Documentation was published on the Council's e-tender (Proactis) system on 26th March 2025. Interested parties are invited to download and engage with the Market Engagement by; (a) Going to : https://procontract.due-north.com/Opportunities (b) Select Cambridgeshire County Council from the organisation list (c) Searching for opportunity ref: DN769220 (d) Expressing an interest (e) Accessing and downloading the Market Engagement documents from the website and responding in accordance with the contained instructions. Alternatively, you can access the direct link to market engagement opportunity here: https://procontract.due-north.com/Advert?advertId=33c02c6c-300a-f011-8136-005056b64545 The market engagement response document is in the form of a Microsoft Forms questionnaire contained with the Market Engagement Document on the e-procurement portal Responses are to be submitted through the Microsoft Form using the link below. The deadline for responses to be received is 12:00 on Friday 25th April 2025 The Council may at its discretion ask further questions of Suppliers that provide a response to the questionnaire and reserve the right to hold presentations with those who respond to the initial engagement. This process does not form part of the formal tender procedure to follow and no supplier shall be disadvantaged by either taking part or not taking part in this process.",
                "dueDate": "2025-04-25T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "011349-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011349-2025",
                "datePublished": "2025-03-26T14:38:01Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN769220",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "25030 E Procurement System",
        "description": "Cambridgeshire County Council is currently part of a joint contract with the City other Districts in the County for its e procurement system. The joint contract is currently held by Cambridge City Council and ends on 25th February 2026. On behalf of: * Cambridge City Council * East Cambridgeshire District Council * South Cambridgeshire District Council * Huntingdonshire District Council * Fenland District Council In addition, Peterborough City Council and Cambridgeshire and Peterborough Combined Authority will be named in the procurement. The Council (with its partners) is seeking to procure an e procurement system which is compliant with all requirements of the Procurement Act 2023, the Provider Selection Regime Regulations 2023 (PSR) and Public Procurement Regulations 2015 (PCR), enabling publication of relevant notices and end to end management of procurement projects.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48490000",
                        "description": "Procurement software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "goods",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-03T00:00:00Z",
                    "endDate": "2029-11-02T23:59:59Z",
                    "maxExtentDate": "2031-11-02T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 504000,
                    "amount": 420000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
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                        {
                            "type": "price",
                            "name": "Price",
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                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the tender pack."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the tender pack."
                        }
                    ]
                },
                "renewal": {
                    "description": "There is the potential for contract extensions of up to 2 years (2 x 1 year extensions), depending on both the success in achieving the required outcomes and availability of further funding."
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract will allow for additional modules to be added on a per Authority basis. These modules cover Contract Management, Supplier Relationship Management, Contract Register and E-Auction functionality. The contract also covers options for integration with ERP software and any additional training requirements during the contract period."
                }
            }
        ],
        "status": "complete",
        "value": {
            "amountGross": 504000,
            "amount": 420000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "aboveThreshold": true,
        "submissionMethodDetails": "Electronic tenders only, please follow the link https://procontract.due-north.com/Advert?advertId=595ce3c1-308a-f011-813a-005056b64545&p=ea3edb62-3a92-eb11-810c-005056b64545",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-02T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-09-19T23:59:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-10-20T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=595ce3c1-308a-f011-813a-005056b64545&fromAdvertEvent=True"
            },
            {
                "id": "054323-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/054323-2025",
                "datePublished": "2025-09-05T14:21:49+01:00",
                "format": "text/html"
            },
            {
                "id": "054357-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
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        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-04-05T23:59:59+01:00"
                }
            ]
        },
        "amendments": [
            {
                "id": "054357-2025",
                "description": "Replaced broken link to the advert in ProContract."
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
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            "id": "1",
            "title": "25030 E Procurement System",
            "status": "pending",
            "date": "2025-11-14T00:00:00Z",
            "value": {
                "amountGross": 240000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-05845701",
                    "name": "IN-TEND LIMITED"
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                {
                    "id": "1",
                    "additionalClassifications": [
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                            "scheme": "CPV",
                            "id": "48490000",
                            "description": "Procurement software package"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKH12",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
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                    "relatedLot": "1"
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            "standstillPeriod": {
                "endDate": "2025-11-25T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2025-12-01T00:00:00Z",
                "endDate": "2029-11-30T23:59:59Z",
                "maxExtentDate": "2031-11-30T23:59:59Z"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "There is the potential for contract extensions of up to 2 years (2 x 1 year extensions), depending on both the success in achieving the required outcomes and availability of further funding."
            },
            "hasOptions": true,
            "options": {
                "description": "The contract will allow for additional modules to be added on a per Authority basis. These modules cover Contract Management, Supplier Relationship Management, Contract Register and E-Auction functionality. The contract also covers options for integration with ERP software and any additional training requirements during the contract period."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "074030-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/074030-2025",
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                    "format": "text/html"
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            ],
            "assessmentSummariesDateSent": "2025-11-14T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-11-26T23:59:59Z",
                    "status": "scheduled"
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}