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25030 E Procurement System

Cambridgeshire County Council

This public procurement record has 5 releases in its history.

Award

09 Jul 2026 at 15:20

UK7 - Contract Details Notice
Award

14 Nov 2025 at 14:21

UK6 - Contract Award Notice
TenderUpdate

05 Sep 2025 at 15:04

UK4 - Tender Notice
Tender

05 Sep 2025 at 14:21

UK4 - Tender Notice
Planning

26 Mar 2025 at 14:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cambridgeshire County Council, in association with several district councils including Cambridge City, East Cambridgeshire, South Cambridgeshire, Huntingdonshire, Fenland, and Peterborough City Council, has concluded a procurement process for an e-Procurement system. The contract, valued at £240,000, awarded to IN-TEND LIMITED, is designed to facilitate comprehensive procurement management, compliant with the Procurement Act 2023 and relevant procurement regulations. This open procedure saw the contract end by February 2030 with the possibility of renewal for an additional two years. Key delivery and operational areas fall within the UKH12 region, covering the goods category of procurement software and management systems.

This procurement provides significant growth opportunities for businesses specialising in software and information systems, particularly those offering modular solutions like contract management and ERP integration. Suppliers positioned to provide flexible, scalable software solutions are ideally suited to meet the needs outlined in this contract. Additionally, small and medium-sized enterprises (SMEs) are encouraged to engage, reflecting the procurement body's commitment to inclusive growth and innovation within the local economy.

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Notice Information

Notice Title

25030 E Procurement System

Notice Description

Cambridgeshire County Council is currently part of a joint contract with the City other Districts in the County for its e procurement system. The joint contract is currently held by Cambridge City Council and ends on 25th February 2026. On behalf of: * Cambridge City Council * East Cambridgeshire District Council * South Cambridgeshire District Council * Huntingdonshire District Council * Fenland District Council In addition, Peterborough City Council and Cambridgeshire and Peterborough Combined Authority will be named in the procurement. The Council (with its partners) is seeking to procure an e procurement system which is compliant with all requirements of the Procurement Act 2023, the Provider Selection Regime Regulations 2023 (PSR) and Public Procurement Regulations 2015 (PCR), enabling publication of relevant notices and end to end management of procurement projects.

Lot Information

Lot 1

Options: The contract will allow for additional modules to be added on a per Authority basis. These modules cover Contract Management, Supplier Relationship Management, Contract Register and E-Auction functionality. The contract also covers options for integration with ERP software and any additional training requirements during the contract period.

Renewal: There is the potential for contract extensions of up to 2 years (2 x 1 year extensions), depending on both the success in achieving the required outcomes and availability of further funding.

Planning Information

The Market Engagement Documentation was published on the Council's e-tender (Proactis) system on 26th March 2025. Interested parties are invited to download and engage with the Market Engagement by; (a) Going to : https://procontract.due-north.com/Opportunities (b) Select Cambridgeshire County Council from the organisation list (c) Searching for opportunity ref: DN769220 (d) Expressing an interest (e) Accessing and downloading the Market Engagement documents from the website and responding in accordance with the contained instructions. Alternatively, you can access the direct link to market engagement opportunity here: https://procontract.due-north.com/Advert?advertId=33c02c6c-300a-f011-8136-005056b64545 The market engagement response document is in the form of a Microsoft Forms questionnaire contained with the Market Engagement Document on the e-procurement portal Responses are to be submitted through the Microsoft Form using the link below. The deadline for responses to be received is 12:00 on Friday 25th April 2025 The Council may at its discretion ask further questions of Suppliers that provide a response to the questionnaire and reserve the right to hold presentations with those who respond to the initial engagement. This process does not form part of the formal tender procedure to follow and no supplier shall be disadvantaged by either taking part or not taking part in this process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f8ff
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064818-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48490000 - Procurement software package

Notice Value(s)

Tender Value
£420,000 £100K-£500K
Lots Value
£420,000 £100K-£500K
Awards Value
£240,000 £100K-£500K
Contracts Value
£240,000 £100K-£500K

Notice Dates

Publication Date
9 Jul 20261 months ago
Submission Deadline
2 Oct 2025Expired
Future Notice Date
25 Apr 2025Expired
Award Date
14 Nov 20259 months ago
Contract Period
1 Feb 2026 - 31 Jan 2030 4-5 years
Recurrence
2031-04-05

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridgeshire County Council
Additional Buyers

Cambridge City Council

East Cambridgeshire District Council

Fenland District Council

Huntingdonshire District Council

South Cambridgeshire District Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ALCONBURY WEALD, HUNTINGDON
Postcode
PE28 4YE
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Supplier Information

Number of Suppliers
1
Supplier Name

IN-TEND LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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