Notice Information
Notice Title
Whole Life Carbon : Web-based Digital Platform for submission and review of whole life carbon assessments
Notice Description
Provision of Web-based, digital platform to streamline the process of submission and review of whole life carbon assessments within the Town Planning department of Westminster City Council. This VEAT notice, which acknowledges that Westminster City Council (WCC) proposes to contract with Preoptima for the continued development and provision of the services for an initial period of three years, with the possibility of extending by a further five years, subject to the grounds for this award still being applicable following a market test at the time of extension. It should also be mentioned that the council and Preoptima have received funding from Innovate UK to develop this platform, which has been under development for the past two years. It is to be noted that the council are applying PCR 2015 and not PA 2023 regulations due to the engagement with Prepotima and the publication of a notice under Regulation 40 of PCR 2015 prior to 24/02/25.
Lot Information
Lot 1
Provision of the following services in line with requirements as noted herein: Web-based digital platform for applicants to submit Whole Life Carbon Assessments (WLCAs) in a standardised, streamlined process. The platform must have the capability to check compliance with the requirements of the RICS "Whole Life Carbon Assessment (WCLA) for the built environment 2nd Edition. The platform must have the capability to check compliance with all relevant policy, including the GLA London Plan and the WCC City Plan, both current and emerging (Retrofit First) Policy requirements. Capability to critically review key material quantities and carbon emissions against expected values. This must use a generative design model to develop an expected material schedule and carbon model, rather than a reliance on historical data and benchmarks. Enable a semi-automated review process, providing all Officers with the tools required to check and review WLCAs' Built-in functionality for commenting and responses between the Council and the Applicant. Ability to present WLCA information in a concise and simple dashboard, which shall include comparison against industry benchmarks and policy targets. Provide free access to users, and store personal information in line with the Councils data protection requirements. Provide a minimum of 50 Case Officer accounts and 100 Applicant accounts. These must be confidential, secure accounts enabling applicants and case officers to confidentially upload, share, access and review data. (e.g. Project details, Building material details, WLCAs, reports, commentary). The platform must have accompanying training available free of charge to all users. A User Manual must also be provided. The Platform have the capacity to align with Westminster City Council (WCC) planning and submission processes, allowing for smooth transition and embedment across all teams. Platform allows for all capabilities to be deliverable within the same provider without the need for outsourcing the development. Allow full functionality and "live use" of a working platform. This requirement is to support the delivery of the WCC proposed Policy 43 Retrofit First, as well as the Climate Emergency Action Plan, and the overarching aims of Fairer Environment and Fairer Westminster. This VEAT notice, which acknowledges that Westminster City Council (WCC) proposes to contract with Preoptima for the continued development and provision of the services for an initial period of three years, with the possibility of extending by a further five years, subject to the grounds for this award still being applicable following a market test at the time of extension. It should also be mentioned that the council and Preoptima have received funding from Innovate UK to develop this platform, which has been under development for the past two years.
Options: To extend the contract for a further five years, subject to the grounds for this award still being applicable following a market test at the time of extension.
Procurement Information
Regulation 32(2)(b) of the PCR enables the award of a public contract by a negotiated procedure without prior publication where the services can only be supplied by a particular economic operator where competition is absent for technical reasons but only in the case where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. The service has carried out market due diligence and Market Engagement to assess existing supplier capabilities in relation to the provision of a web-based Whole Life Carbon review platform for local authorities. From the submissions received, officers are satisfied it has been confirmed that no provider other than Preoptima is currently able to provide a fully developed, functional web-based WLC review platform that meets the council's needs. Preoptima holds a registered patent for the Control Model underpinning its platform. Its fully functional and tested generative design model to review building material quantities and carbon emission, allows for element and material level checks to be carried out against a generative control model. This exceeds "document comparison" level reviews. It is to be noted that the council are applying PCR 2015 and not PA 2023 regulations due to the engagement with Prepotima and the publication of a notice under Regulation 40 of PCR 2015 prior to 24/02/25. In addition, funding for this project ceases at the end of the month.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04f906
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/011358-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Negotiated without publication of a contract notice
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48451000 - Enterprise resource planning software package
72212451 - Enterprise resource planning software development services
72222200 - Information systems or technology planning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £510,000 £500K-£1M
Notice Dates
- Publication Date
- 26 Mar 202511 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 21 Mar 202511 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WESTMINSTER CITY COUNCIL
- Contact Name
- Simon Wilmott
- Contact Email
- swilmott@westminster.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- SW1E 6QP
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- TLI32 Westminster
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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