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Supply Partner (Building Materials & Associated Services & Supplies)

Caerphilly County Borough Council

This public procurement record has 7 releases in its history.

TenderCancellation

12 Feb 2026 at 18:35

UK12 - Procurement Termination Notice
AwardUpdate

09 Feb 2026 at 15:34

UK6 - Contract Award Notice
Award

29 Jan 2026 at 11:10

UK6 - Contract Award Notice
Tender

17 Sep 2025 at 15:49

UK4 - Tender Notice
Planning

12 Jun 2025 at 10:56

UK1 - Pipeline Notice
PlanningUpdate

14 Apr 2025 at 09:37

UK2 - Preliminary Market Engagement Notice
Planning

08 Apr 2025 at 10:40

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process led by Caerphilly County Borough Council, located in Hengoed, United Kingdom, focuses on establishing a Supply Partner for building materials and associated services and supplies. As of the latest update, the procurement stage has been reverted to the evaluation phase after receiving communication during the standstill period. The tender, titled "Supply Partner (Building Materials & Associated Services & Supplies)," belongs to the construction and electrical materials industry category, and aims to support Caerphilly Homes with various services such as response repairs and refurbishments. Initially planned in June 2025, the tender underwent multiple updates and cancellation, with the most recent on 12 February 2026.

This tender presents a significant opportunity for businesses specialising in construction materials and electrical supplies, as well as those adept at providing innovative solutions supporting decarbonisation and sustainability initiatives. With a substantial contract value of £75 million and provisions for extensions, large enterprises like Huws Gray Ltd, already involved in the process, are best positioned to compete, especially those capable of fostering resilient supply chains and contributing to community engagement goals aligned with Welsh Housing Quality Standards and broader environmental strategies. The tender process utilises an open procedure, inviting businesses that can ensure timely delivery through standard goods catalogues while accommodating unique or bespoke product requirements to avoid productivity disruptions.

How relevant is this notice?

Notice Information

Notice Title

Supply Partner (Building Materials & Associated Services & Supplies)

Notice Description

Caerphilly County Borough Council are seeking to award a contract with a Supply Partner to support with the provision of Building Materials and Associated Services and Supplies. The Council has its own in-house workforce of over 200 multi-skilled trade personnel delivering response repairs, planned programme of major refurbishments, vacant properties (empty homes), upgrades and statutory servicing. Scope: Building materials, services, and supplies. Key performance expectations: right first time, on time in full. Role of suppliers in innovation, risk mitigation, and continuous improvement. Use of technology and data to improve service delivery. Supporting decarbonisation and sustainability, Innovation and technology in materials supply. Supporting WHQS and retrofit programmes. Delivering social value and community engagement. Building resilient and responsive supply chains

Lot Information

Lot 1

Options: The contract will have a catalogue of standard goods. There will be occasions where the portfolio will be subject to change, but this will be done in conjunction The Council & the successful Supply Partner. In addition, there will be specialist/bespoke/ad hoc products that may not form part of the standard stock item list that will need to be sourced in a timely manner to avoid delays that could impact productivity.

Renewal: Option to extend by up to 5 years

Planning Information

Prospective bidders are requested to express and register an interest in this opportunity by Wednesday 30 April 2025. The purpose of expressing and registering an interest in this opportunity is for the Council to assess market interest. The Council are proposing to engage with those prospective bidders that express an interest by the above-mentioned date. The engagement may include individual or collective in-person events, meetings or via electronic means (e.g. email, Microsoft Teams). Further information on the proposed engagement process will be provided to all prospective bidders that express and formally register an interest during the period of pre-engagement process. Expressions of Interest should be in writing and sent via email to: Ian Evans, Procurement and Information Governance Manager, evansi1@caerphilly.gov.uk and also include on the same email: procurement@caerphilly.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fe8d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013189-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

39710000 - Electrical domestic appliances

39715000 - Water heaters and heating for buildings; plumbing equipment

42130000 - Taps, cocks, valves and similar appliances

42131000 - Taps, cocks and valves

44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

Notice Value(s)

Tender Value
£75,000,000 £10M-£100M
Lots Value
£75,000,000 £10M-£100M
Awards Value
£75,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
12 Feb 20266 months ago
Submission Deadline
29 Oct 2025Expired
Future Notice Date
1 Sep 2025Expired
Award Date
29 Jan 20267 months ago
Contract Period
1 Apr 2026 - 31 Mar 2036 Over 5 years
Recurrence
2036-01-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Cancelled

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
1
Supplier Name

Huws Gray Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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