Supply Partner (Building Materials & Associated Services & Supplies)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04fe8d-2026-02-12T18:35:38Z",
    "date": "2026-02-12T18:35:38Z",
    "ocid": "ocds-h6vhtk-04fe8d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWHP-2369-JPYL",
            "name": "Caerphilly County Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWHP-2369-JPYL"
            },
            "address": {
                "streetAddress": "Penallta House, Tredomen Park",
                "locality": "Hengoed",
                "postalCode": "CF82 7PG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL16"
            },
            "contactPoint": {
                "name": "Craig Taylor",
                "email": "taylorc6@caerphilly.gov.uk",
                "telephone": "01443 864826"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.caerphilly.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PBNW-6852-DTMD",
            "name": "Huws Gray Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBNW-6852-DTMD"
            },
            "address": {
                "streetAddress": "Head Office, Industrial Estate,",
                "locality": "Llangefni, Anglesey.",
                "postalCode": "LL77 7JA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL11"
            },
            "contactPoint": {
                "email": "Partnering@huwsgray.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            },
            "control": {
                "description": "N/A"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWHP-2369-JPYL",
        "name": "Caerphilly County Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Prospective bidders are requested to express and register an interest in this opportunity by Wednesday 30 April 2025. The purpose of expressing and registering an interest in this opportunity is for the Council to assess market interest. The Council are proposing to engage with those prospective bidders that express an interest by the above-mentioned date. The engagement may include individual or collective in-person events, meetings or via electronic means (e.g. email, Microsoft Teams). Further information on the proposed engagement process will be provided to all prospective bidders that express and formally register an interest during the period of pre-engagement process. Expressions of Interest should be in writing and sent via email to: Ian Evans, Procurement and Information Governance Manager, evansi1@caerphilly.gov.uk and also include on the same email: procurement@caerphilly.gov.uk",
                "dueDate": "2025-06-30T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "013567-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013567-2025",
                "datePublished": "2025-04-08T10:40:29+01:00",
                "format": "text/html"
            },
            {
                "id": "014821-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/014821-2025",
                "datePublished": "2025-04-14T09:37:24+01:00",
                "format": "text/html"
            },
            {
                "id": "031803-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/031803-2025",
                "datePublished": "2025-06-12T10:56:56+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CCBC/PS2835/25/ST",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Supply Partner (Building Materials & Associated Services & Supplies)",
        "description": "Caerphilly County Borough Council are seeking to award a contract with a Supply Partner to support with the provision of Building Materials and Associated Services and Supplies. The Council has its own in-house workforce of over 200 multi-skilled trade personnel delivering response repairs, planned programme of major refurbishments, vacant properties (empty homes), upgrades and statutory servicing. Scope: Building materials, services, and supplies. Key performance expectations: right first time, on time in full. Role of suppliers in innovation, risk mitigation, and continuous improvement. Use of technology and data to improve service delivery. Supporting decarbonisation and sustainability, Innovation and technology in materials supply. Supporting WHQS and retrofit programmes. Delivering social value and community engagement. Building resilient and responsive supply chains",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31000000",
                        "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44000000",
                        "description": "Construction structures and materials; auxiliary products to construction (except electric apparatus)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42131000",
                        "description": "Taps, cocks and valves"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39715000",
                        "description": "Water heaters and heating for buildings; plumbing equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2036-03-31T23:59:59+01:00",
                    "maxExtentDate": "2041-04-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 90000000,
                    "amount": 75000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Cost Scoring",
                            "description": "Total of 40% weighting for cost.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality Scoring",
                            "description": "60% Weighting for quality",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "Option to extend by up to 5 years"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract will have a catalogue of standard goods. There will be occasions where the portfolio will be subject to change, but this will be done in conjunction The Council & the successful Supply Partner. In addition, there will be specialist/bespoke/ad hoc products that may not form part of the standard stock item list that will need to be sourced in a timely manner to avoid delays that could impact productivity."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-01T23:59:59+01:00"
        },
        "status": "complete",
        "value": {
            "amountGross": 90000000,
            "amount": 75000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login#",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-29T00:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-02T00:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-02-28T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "057440-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/057440-2025",
                "datePublished": "2025-09-17T15:49:22+01:00",
                "format": "text/html"
            },
            {
                "id": "013189-2026",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/013189-2026",
                "datePublished": "2026-02-12T18:35:38Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2036-01-01T23:59:59+00:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "30 days"
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Supply Partner (Building Materials & Associated Services & Supplies)",
            "status": "active",
            "date": "2026-01-29T00:00:00+00:00",
            "value": {
                "amountGross": 90000000,
                "amount": 75000000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PBNW-6852-DTMD",
                    "name": "Huws Gray Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "44000000",
                            "description": "Construction structures and materials; auxiliary products to construction (except electric apparatus)"
                        },
                        {
                            "scheme": "CPV",
                            "id": "31000000",
                            "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
                        },
                        {
                            "scheme": "CPV",
                            "id": "42130000",
                            "description": "Taps, cocks, valves and similar appliances"
                        },
                        {
                            "scheme": "CPV",
                            "id": "39710000",
                            "description": "Electrical domestic appliances"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL16",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKL16",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-02-09T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2036-03-31T23:59:59+01:00",
                "maxExtentDate": "2041-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract can be extended by up to 5 X 12 month periods with a maximum 60 month extension from the end date of 31/03/2036."
            },
            "hasOptions": true,
            "options": {
                "description": "Options to purchase outside of the contract should the Supply Partner not be able to supply products in a timely manner."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "007927-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/007927-2026",
                    "datePublished": "2026-01-29T11:10:25Z",
                    "format": "text/html"
                },
                {
                    "id": "011483-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/011483-2026",
                    "datePublished": "2026-02-09T15:34:56Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-01-29T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-12T23:59:59+00:00",
                    "status": "scheduled"
                }
            ],
            "amendments": [
                {
                    "id": "011483-2026",
                    "description": "Extending the standstill period until midnight on Monday 16 February 2026."
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "cancelled",
            "statusDetails": "As part of the standstill period for PS2825 - Supply Partner, the authority has received a communication and therefore taken the decision to rewind the process to the evaluation stage. All bidders tender submissions will be re evaluated, inline with the published evaluation criteria.",
            "finalStatusDate": "2026-02-12T00:00:00+00:00"
        }
    ]
}