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Replacement of Council Chamber Audio and Visual (AV) Equipment

Gateshead Borough Council

This public procurement record has 3 releases in its history.

Award

24 Jul 2025 at 11:24

UK7 - Contract Details Notice
Award

23 Jun 2025 at 17:49

UK6 - Contract Award Notice
Tender

15 Apr 2025 at 09:38

UK4 - Tender Notice
Summary of the contracting process

The procurement process for Gateshead Borough Council involves the replacement of audio and visual (AV) equipment in the Council Chamber at the Civic Centre, located in Gateshead, United Kingdom. Classified under services in the Public Authority - sub-central government sector, this tender follows an open procedure, allowing all interested suppliers to bid. The official award took place on 3rd July 2025, appointing VP-AV Limited as the successful supplier, and the contract will run until 2nd July 2030, with potential extensions up to 2034. This stipulated timeline allows suppliers a substantial period for delivering the required services. The specific industry category includes audiovisual equipment and maintenance services, aligning with the requirements specified in the tender document.

This tender presents a significant opportunity for businesses specialising in AV equipment supply and maintenance services to engage with a public authority and secure long-term contracts. SMEs with expertise in the industry are well-positioned to benefit from such opportunities, as the open procedure invites a diverse range of participants. With considerations for quality alongside competitive pricing, the contract award highlights how businesses can leverage their strengths in providing high-quality solutions to public authorities, fostering growth through robust service delivery and maintenance of civic infrastructure. The engagement with Gateshead Borough Council also provides a credible reference for future business opportunities, especially given the technological focus of modernising council operations.

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Notice Information

Notice Title

Replacement of Council Chamber Audio and Visual (AV) Equipment

Notice Description

Gateshead Council have appointed a single supplier to modernise and maintain the IT and Audiovisual (AV) in the Civic Centre's Council Chamber.

Lot Information

Lot 1

Renewal: 60 months plus 2 x 24 month extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0502f8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042666-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

32320000 - Television and audio-visual equipment

32340000 - Microphones and loudspeakers

50340000 - Repair and maintenance services of audio-visual and optical equipment

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
£408,167 £100K-£500K
Contracts Value
£175,367 £100K-£500K

Notice Dates

Publication Date
24 Jul 20251 years ago
Submission Deadline
14 May 2025Expired
Future Notice Date
Not specified
Award Date
23 Jun 20251 years ago
Contract Period
3 Jul 2025 - 2 Jul 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Gateshead Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GATESHEAD
Postcode
NE8 1HH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Gateshead
Electoral Ward
Bridges
Westminster Constituency
Gateshead Central and Whickham

Supplier Information

Number of Suppliers
1
Supplier Name

VP-AV Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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