Tender

Library Management System

THE UNIVERSITY OF CHICHESTER

This public procurement record has 2 releases in its history.

TenderCancellation

11 Nov 2025 at 14:15

UK12 - Procurement Termination Notice
Planning

17 Apr 2025 at 15:08

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Chichester initiated a public procurement process to acquire a Library Management System, within the industry category of library management systems. Located at Bishop Otter Campus, Chichester, the institution operates as a sub-central government public authority. The procurement initially started in the planning stage with a market engagement notice published on 17th April 2025. Key procurement stages included liaising with the current system provider and participating in a CILIP showcase, scheduled to conclude by 1st June 2025. However, the tender process was later noted as withdrawn, as indicated by a tender cancellation notice published on 11th November 2025.

This tender presented significant opportunities for businesses specialising in library systems, particularly those providing acquisitions, circulation, inter-library loans, e-resource management, and metadata services. Notably, the procurement was suitable for SMEs, fostering business growth for smaller enterprises capable of meeting the University’s needs. Although the tender was ultimately withdrawn, the detailed service requirements—covering support and maintenance in line with contractual obligations—highlighted potential avenues for businesses to later re-engage or adapt their offerings in anticipation of similar future opportunities.

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Notice Information

Notice Title

Library Management System

Notice Description

The University of Chichester is looking to engage with the market regarding a library management system. Core functionality required is as listed below. Acquisitions; Circulation/fulfilment; Inter-Library Loans including Document Delivery, E-Resource Management; Discovery; Metadata and Cataloguing; Management Information. Support and Maintenance in line with contractual Service Level obligations.

Planning Information

We will be liaising with our current management system provider and attending a CILIP showcase to ascertain the market position and offerings available.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050525
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072833-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48161000 - Library management system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Nov 20256 months ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Withdrawn
Lots Status
Withdrawn
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF CHICHESTER
Additional Buyers

MISSING

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 6PE
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ27 West Sussex (South West)
Local Authority
Chichester
Electoral Ward
Chichester North
Westminster Constituency
Chichester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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