Managed Print Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-050552-2025-09-04T11:33:16+01:00",
    "date": "2025-09-04T11:33:16+01:00",
    "ocid": "ocds-h6vhtk-050552",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-05167070",
            "name": "NORTHERN GAS NETWORKS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05167070"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PRNB-9357-PVLR"
                }
            ],
            "address": {
                "streetAddress": "1100 Century Way",
                "locality": "Colton Leeds",
                "postalCode": "LS15 8TU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE42"
            },
            "contactPoint": {
                "email": "procurement@northerngas.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "privateUtility",
                        "description": "Private utility"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-06228885",
            "name": "AURORA MANAGED SERVICES LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "06228885"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PWBJ-9398-GHLV"
                }
            ],
            "address": {
                "streetAddress": "1-2 Castle Lane",
                "locality": "London",
                "postalCode": "SW1E 6DR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "email": "tenders@aurora.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.aurora.co.uk",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-05167070",
        "name": "NORTHERN GAS NETWORKS LIMITED"
    },
    "tender": {
        "id": "ocds-h6vhtk-050552",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Managed Print Services",
        "description": "NGN's existing Managed Print Service (MPS) contract is approaching renewal with our current service provider. NGN is tendering its MPS to explore the possibility of modernising and continuing to build on improving the service expectations, along with enhancing and optimising our MPS in alignment with business strategies.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79800000",
                        "description": "Printing and related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 816000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This procurement will follow the following process: - Tender notice issued (this notice) for 25 days - Interested suppliers to contact NGN and be invited to Conditions of Participation via Market Dojo (Pass/Fail) - Suppliers who Pass the Conditions of Participation will be invited to PQQ - PQQ end date 26th May - PQQ responses evaluated - Suppliers who score over 60% will be invited to tender (RFP) - RFP live for 25 days - RFP responses evaluated based on 60% non-commercial, 40% commercial criteria - Best and Final Offer requested - Final evaluations carried out - Suppliers notified of the outcome Full details are made available in the tender scope. If supplementary stages are required throughout the process, or stages noted in the strategy defined above are no longer required, it is at NGN's discretion to include or remove stages. It is at the discretion of NGN to change the weightings/criteria or add additional sub criteria/weightings to the PQQ or RFP if there is a need to do so before the submission deadline of the relevant stage. Any changes to the evaluation criteria will be communicated to all Bidders."
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "Please contact the NGN contact in the Scope of Requirement document, who will invite you to the procurement event on the Procurement Portal.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-05-19T09:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2025-05-15T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-07-25T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 816000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "The award will be based upon price and quality, and it is the intent that the award will be based on the Most Advantageous Tender. RFP responses will be assessed against the criteria below The Non-Commercial section will have weighted questions and weightings are detailed in Market Dojo. Commercial 40% Non Commercial 60%",
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Commercial",
                            "description": "35%"
                        },
                        {
                            "type": "quality",
                            "name": "Contractual",
                            "description": "5%"
                        },
                        {
                            "type": "quality",
                            "name": "Non Commercial",
                            "description": "60%"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Conditions of Participation - suppliers must pass the pass/fail questions PQQ suppliers must score 60% or above",
                            "forReduction": true
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-09-15T00:00:00+01:00",
                    "endDate": "2028-12-15T23:59:59Z",
                    "maxExtentDate": "2033-12-15T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There will be 5 x 1 year extension provisions available."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-708",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-708",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "016110-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/016110-2025",
                "datePublished": "2025-04-22T08:57:25+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "title": "Managed Print Services",
            "status": "pending",
            "date": "2025-09-03T00:00:00+01:00",
            "value": {
                "amountGross": 516544.8,
                "amount": 430454,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-06228885",
                    "name": "AURORA MANAGED SERVICES LTD"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79800000",
                            "description": "Printing and related services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKC",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKE",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-09-15T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2025-12-21T00:00:00Z",
                "endDate": "2028-12-20T23:59:59Z",
                "maxExtentDate": "2033-12-20T23:59:59Z"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "5 x 1 year extensions available to utilise at the discretion of NGN."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "053842-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/053842-2025",
                    "datePublished": "2025-09-04T11:33:16+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-09-04T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-09-16T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}