Summary of the contracting process

The procurement process is initiated by PKAT, a public undertaking located in Peterborough, United Kingdom. They are inviting tenders for the renewal of the VOIP system for Keys Academies Trust, encompassing both secondary and primary academies. The procurement falls under the Telecommunications services industry category and follows an open procurement method with a below-threshold competition model. The tender documents were published on 22 April 2025, and the submission deadline is set for 16 June 2025. Interested parties should submit any enquiries by 16 May 2025. The entire contract period will commence on 1 September 2025 and conclude on 31 August 2028, with potential extensions until 2030.

This tender presents significant business growth opportunities, particularly for small and medium enterprises (SMEs) and Voluntary, Community and Social Enterprises (VCSEs) specialising in telecommunications services. Companies capable of offering VOIP infrastructure management and support, alongside experience in handling educational institution networks, will be well-suited to compete. The bid's award criteria focus primarily on a balance of price and quality, providing a competitive edge to businesses that can deliver cost-effective, high-quality solutions. The open competition encourages diverse participation, allowing innovative providers a chance to showcase their capabilities in supporting educational sector communication needs.

Tender

Invitation to tender for Keys Academies Trust VOIP Renewal

PKAT

Contract Timeline

Publication Date

22nd April 2025 08:41:16 AM

Tender Deadline

16th June 2025 16:00:00 PM 15 days remaining
Contract Summary

Keys Academies Trust (Keys) consists of one secondary academy and four primary academy's in the Peterborough. The current trust wide VOIP system currently sits on the UBOSS platform which consists of a single trust tenancy with each academy having their own site within the tenancy. With our system currently up for renewal we are seeking quotes for a like for like platform to support our trust wide VOIP communication. Within this renewal information document, you will be able to view details relating to the current number of handsets owned by each academy which will need to be migrated and supported on the new platform along with details relating to each academy's current configuration. Each academy contains either a multi or single level auto attendant with Jack Hunt containing both a multi and single layer due to our Trust offices being based on this site. Each site within the current UBOSS platform also contains a number of hunt groups with totals per site listed in the tender.
Contract Details

Open Contracting ID

ocds-h6vhtk-05055b

Publication Source

Find a Tender Service

Procurement Stage

Tender

Procurement Method

Open

Procurement Method Details

Below Threshold - Open Competition

Procurement Category

Services

Tender Suitability

Framework / DPS
Contract Classification

CPV Code(s)

CPV Division(s)
Awarding Authority

PKAT

Buyer Name

Howard Nelson

Buyer Email

hnelson@pkat.co.uk

Buyer Phone

01733 889124

Buyer Address

Ledbury Road

Peterborough

PE3 9PN

United Kingdom

View contract on Find a Tender Service

Invitation to tender for Keys Academies Trust VOIP Renewal

PKAT

Contract Timeline

Contract Summary

Contract Details

Contract Classification

Awarding Authority