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CSC25030 Holiday Activities and Food Programme (HAF) 2025

Torbay Council

This public procurement record has 2 releases in its history.

Award

24 Jul 2025 at 12:14

UK7 - Contract Details Notice
Tender

22 Apr 2025 at 13:34

UK4 - Tender Notice
Summary of the contracting process

Torbay Council has successfully moved forward with the award stage of the procurement process for the CSC25030 Holiday Activities and Food Programme (HAF) 2025. This initiative, funded by the Department for Education, aims to provide both activities and meals to children eligible for Free School Meals during school holidays. The procurement focused on service delivery across Torquay, Paignton, and Brixham with special provisions for teenagers and children with complex Special Educational Needs and Disabilities (SEND). The contracts, awarded on 14th July 2025, will be active from 28th July 2025 to 28th January 2026, inviting an open procurement method targeting light-touch services in the UKK42 region, with the projects entailing service enhancements in children’s holiday camps and associated social work services.

The successful engagement in this tender provides significant opportunities for businesses already involved in social services, educational support, or being able to offer specially targeted programs for vulnerable youth. Small and medium enterprises (SMEs) like Pro-Coaching Education Limited and Play Torbay, alongside large VCSEs like Turning Heads-Changing Perceptions and Lives CIC, have secured contracts, exemplifying the range of business types that can thrive in such tenders. Opportunities exist to join future procurements in similar frameworks which not only align with corporate social responsibility goals but also tap into steady funding avenues and community welfare initiatives. Thus, businesses specializing in educational programs, social welfare activities, or community engagement, particularly those familiar with the procurement criteria of local government bodies, stand to benefit greatly from engaging in such public contracts.

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Notice Information

Notice Title

CSC25030 Holiday Activities and Food Programme (HAF) 2025

Notice Description

Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2025. The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays. The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday. To ensure spread of provision across the Torbay Area, the Authority expects there to be at least 7 projects in Torquay, 7 in Paignton and 2 in Brixham. Torbay Council are seeking some applications to specifically cater towards the older cohort (13- to 16-year-olds), it is anticipated that there will be at least 2 projects delivered to this cohort. Torbay Council are also seeking applications for children with complex SEND, it is anticipated that there will be 1 project delivered to this cohort. Within those projects the provider is expected to cater for and provide adequate resources and support for children and young people that may be part of the vulnerable group categories.

Lot Information

Lot 1 - Torquay Based Sites

Lot 1 - HAF provision at Torquay Based Sites - a minimum provision of seven

Lot 2: Paignton Based Sites

Lot 2 - HAF provision at Paignton Based Sites - a minimum provision of seven

Lot 3 Brixham Based Sites

Lot 3 - HAF provision at Brixham Based Sites - a minimum provision of two.

Lot 4: Provision for 13-16 year olds

Lot 4 - Specific HAF provision for 13-16 year olds - a minimum provision of two

Lot 5: Provision for Children with Complex Send

Lot 5 - Specific HAF provision at for Children with Complex SEND - a minimum provision of one

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05059e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042705-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services

98 - Other community, social and personal services

CPV Codes

55243000 - Children's holiday-camp services

85300000 - Social work and related services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£400,500 £100K-£500K
Lots Value
£400,500 £100K-£500K
Awards Value
Not specified
Contracts Value
£352,195 £100K-£500K

Notice Dates

Publication Date
24 Jul 20251 years ago
Submission Deadline
2 Jun 2025Expired
Future Notice Date
Not specified
Award Date
14 Jul 20251 years ago
Contract Period
28 Jul 2025 - 26 Jan 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Torbay Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
Not specified
Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Supplier Information

Number of Suppliers
11
Supplier Names

Achieve4All Ltd

Imagine - Torbay Multicultural Group CIC

Kinetic Sports Group Limited

Play Torbay

Plymouth Argyle Football in the Community Trust

Pro-Coaching Education Limited

Shear Soccer Ltd

Sound Communities Community Interest Trust

Sporty Stars Torbay & South Hams

Taleblazers CIC

Turning Heads-Changing Perceptions and Lives CIC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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