Award

Data Analysis for Selective and Additional Licensing

SOUTHEND-ON-SEA CITY COUNCIL

This public procurement record has 2 releases in its history.

ContractAmendment

14 May 2025 at 07:35

UK10 - Contract Change Notice
Award

23 Apr 2025 at 12:34

UK7 - Contract Details Notice
Summary of the contracting process

Southend-on-Sea City Council is currently engaged in a contract amendment process for the project titled "Data Analysis for Selective and Additional Licensing." The project falls under the industry category of data analysis and intelligence services, crucial for reviewing and potentially extending licensing schemes in the private rented sector. The contract amendment is dated 14 May 2025, following the award stage that was completed on 23 April 2025. The procurement process was conducted through a below-threshold method, targeting the procurement of specific goods, and is significant for stakeholders within the Southend-on-Sea region in Essex, United Kingdom.

This procurement process offers substantial opportunities for businesses specialising in data analysis and consultancy, particularly those with previous experience in UK local authority projects. SMEs with the capacity to provide detailed data analytics and visualisation services are well-suited to engage with such contracts. This project demands a high level of expertise in areas such as GIS mapping and indicator assessment, presenting a growth opportunity for companies that can deliver comprehensive, evidence-based reports and comply with legal standards such as GDPR. Engaging with a project of this nature can enhance a company's portfolio and establish stronger ties to public sector procurement initiatives.

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Notice Information

Notice Title

Data Analysis for Selective and Additional Licensing

Notice Description

PS61,750 Goods Southend-on-Sea City Council (SCC) is seeking quotations for the provision of data analysis and intelligence services to support the review and potential continuation of its Selective Licensing Scheme, as well as the introduction of an Additional Licensing Scheme in the private rented sector. The analysis must provide robust, evidence-based insights to inform the council's future decision making and public consultation process. The commissioned work will focus on: * Assessing the impact and effectiveness of the current Selective Licensing scheme and determining whether it should be continued, modified, or expanded to a citywide designation. * Examining whether the current Selective Licensing area should be revised (in the event that a new scheme is needed) to align with ward boundaries rather than super output areas, to avoid issues with boundary discrepancies. * Evaluating the need for an Additional Licensing scheme, either within a proposed Selective Licensing area or citywide, to improve housing standards in the private rented sector. * Providing robust data and intelligence to support a future consultation on Selective and Additional Licensing. The selected provider must ensure that the analysis meets the following key requirements: * Legal & Policy Compliance: The data analysis must align with the Housing Act 2004 (as amended) and comply with the most recent guidance, including: o Selective Licensing in the Private Rented Sector: A Guide for Local Authorities (latest MHCLG guidance). o Houses in Multiple Occupation and Residential Property Licensing Reform: Guidance for Local Housing Authorities (MHCLG, 2019). * Granularity of Data: The analysis should use postcode-level data where possible, with additional granularity at the Lower Super Output Area (LSOA) and Middle Super Output Area (MSOA) levels where appropriate. * Mapping & Visualisation: The final report must include GIS-compatible maps (e.g., shapefiles) along with clearly coloured visual representations (e.g., PDFs, charts, and tables) that illustrate key findings. * Assessment of Key Indicators: The analysis must assess a range of factors relevant to Selective and Additional Licensing, including but not limited to: o Housing Conditions (e.g., prevalence of Category 1 hazards under the Housing Health and Safety Rating System). o Anti-Social Behaviour (ASB) incidents reported in PRS properties. o Crime Rates within private rented sector (PRS) areas. o Deprivation Levels, using metrics such as the Index of Multiple Deprivation (IMD). o PRS Density & Tenure Data, identifying high-concentration PRS areas. o Council Enforcement Actions (e.g., improvement notices, landlord complaints). The provider will be expected to deliver: * A comprehensive report containing: * Findings on the impact of the current Selective Licensing scheme. * An evidence-based assessment of areas requiring Selective and/or Additional Licensing. * A summary of recommended designated areas for licensing, mapped to relevant wards. * Justification for any proposed boundary changes. * Supporting evidence for a public consultation process. A detailed data pack, including: * Raw and processed data in an accessible format (e.g., Excel, CSV). * GIS-compatible files for further spatial analysis. Presentation & Briefing Session: A presentation to SCC's relevant stakeholders, summarising key findings and recommendations Experience & Qualification Requirements * Bidders must demonstrate previous experience conducting data analysis for Selective and/or Additional Licensing schemes. Proposals should include: o Case studies of at least two projects completed for UK Local Authorities in the last five years. o References from at least one Local Authority client. o A description of the methodologies used in previous work. Data Security & GDPR Compliance * The provider must ensure full GDPR compliance, including secure handling of personal data where applicable. * SCC may require the provider to sign a data-sharing agreement before project commencement. * The provider must confirm the measures in place to protect data integrity and prevent unauthorised access. Impartiality & Conflict of Interest * To ensure impartiality and mitigate legal risks: * Companies providing the data analysis will not be eligible to bid for the consultation phase of this project. * Bidders must disclose any previous work with Southend-on-Sea City Council or related stakeholders.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05064e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021036-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK10 - Contract Change Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48218000 - License management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£30,875 Under £100K

Notice Dates

Publication Date
14 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Apr 202510 months ago
Contract Period
15 Apr 2025 - 31 Jul 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHEND-ON-SEA CITY COUNCIL
Contact Name
Not specified
Contact Email
procurementops@southend.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SOUTHEND ON SEA
Postcode
SS2 6FA
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

ARC4

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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