Notice Information
Notice Title
Gloucestershire Holiday Activities and Food Programme (HAF)
Notice Description
he Holiday Activities and Food programme (HAF) is funded by the Department for Education to deliver activities and food to children and young people eligible for benefits related Free School Meals (FSM) during the three main school holiday periods. In Gloucestershire we are establishing a modified framework which has three lots: Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district. Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District. Multiple providers may be appointed per district, providers can bid for more than one district. Please note that while Lots 2 and 3 will allow new applications to be submitted, they will only be assessed three times a year, approximately 10 weeks before the next HAF holiday.
Lot Information
Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds,
Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district.
Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds,Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district.
Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the CotswoldsLot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District.
Procurement Information
VEAT Type of procedure - Negotiated without a prior call for competition (Additional deliveries by the original suppliers) The Council is proposing to enter into this framework agreement extension with the incumbent framework providers following a period of 10 days from the date of publication of this notice in reliance upon Regulation 72(1)(b) of the Public Contracts Regulations 2015. This is on the basis that the incumbent framework providers are likely to be required to deliver additional services that have become necessary and where a change of provider cannot be made for economic or technical reasons, would cause significant inconvenience or a substantial duplication of costs for the Council. The increase in contract price does not exceed 50% of the each of the original framework agreements' value. The original framework agreement value was approximately PS4,5000,000 for a term of three years. The estimated value of the framework agreement extension is PS1,7000,000. In addition, this framework agreement is subject to the light-touch regime and therefore during the extension term, new providers who are interested in providing HAF activities during 2025-2026 are able to apply to join in accordance with the framework agreement's operating rules.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0506c7
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/016700-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
85 - Health and social work services
-
- CPV Codes
85000000 - Health and social work services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £1,003,101 £1M-£10M
Notice Dates
- Publication Date
- 24 Apr 202510 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 8 Apr 202510 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- GLOUCESTERSHIRE COUNTY COUNCIL
- Contact Name
- Rhiannon Wardle
- Contact Email
- rhiannon.wardle@gloucestershire.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- GLOUCESTER
- Postcode
- GL1 2TG
- Post Town
- Gloucester
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK7 Gloucestershire and Wiltshire
- Small Region (ITL 3)
- TLK73 Gloucestershire CC
- Delivery Location
- TLK1 Gloucestershire, Wiltshire and Bristol/Bath area, TLK13 Gloucestershire CC
-
- Local Authority
- Gloucester
- Electoral Ward
- Westgate
- Westminster Constituency
- Gloucester
Supplier Information
- Number of Suppliers
- 62
- Supplier Names
CHELTENHAM AND GLOUCESTER GYMNASTICS CLUB
CHELTENHAM TOWN COMMUNITY EDUCATION AND SPORTING TRUST LTD (CHELTENHAM TOWN COMMUNITY TRUST
CHESS-MATE HUB LTD TRADING AS CHESS-MATE
GET IT TOGETHER RECORDING STUDIO (STROUD MUSIC RESOURCE
GLOUCESTER CITY COUNCIL- THE MUSEUM OF GLOUCESTER
GLOUCESTERSHIRE ARTS AND SOCIAL PROJECTS
K JAMES CONSULTANCY AND HEADSHIP LIMITED (TRADING AS APF ACTIVITY CAMPS
RACHEL SHILSTON- INSPIRING CREATIVITY
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"id": "GB-FTS-67405",
"name": "Belmont School"
}
]
}
],
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{
"id": "GB-FTS-143856",
"name": "Gloucestershire County Council",
"identifier": {
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"noIdentifierRationale": "notOnAnyRegister"
},
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"locality": "Gloucester",
"region": "UKK13",
"postalCode": "GL12TG",
"countryName": "United Kingdom"
},
"contactPoint": {
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"email": "rhiannon.wardle@gloucestershire.gov.uk"
},
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},
{
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"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-19449",
"name": "Cheltenham Borough Council",
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144950",
"name": "World Jungle",
"identifier": {
"legalName": "World Jungle",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144951",
"name": "Forest Voluntary Action Forum",
"identifier": {
"legalName": "Forest Voluntary Action Forum",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144952",
"name": "The Venture Community Hub",
"identifier": {
"legalName": "The Venture Community Hub",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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}
},
{
"id": "GB-FTS-80951",
"name": "Stroud District Council",
"identifier": {
"legalName": "Stroud District Council",
"noIdentifierRationale": "notOnAnyRegister"
},
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144953",
"name": "Young Gloucestershire",
"identifier": {
"legalName": "Young Gloucestershire",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144954",
"name": "Activate Management Ltd",
"identifier": {
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144955",
"name": "Adventure Hire Slimbridge",
"identifier": {
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},
"address": {
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144956",
"name": "Amy Addle Dance",
"identifier": {
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"noIdentifierRationale": "soleTrader"
},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144957",
"name": "K JAMES CONSULTANCY AND HEADSHIP LIMITED (trading as APF Activity Camps)",
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"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144958",
"name": "Aspire Foundation",
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"legalName": "Aspire Foundation",
"noIdentifierRationale": "notOnAnyRegister"
},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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},
{
"id": "GB-FTS-144959",
"name": "Bourton Primary Academy",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144960",
"name": "Branches Out CiC",
"identifier": {
"legalName": "Branches Out CiC",
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},
"address": {
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144961",
"name": "Cashes Green Community Centre",
"identifier": {
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144962",
"name": "Cheltenham Town Community Education and Sporting Trust Ltd (Cheltenham Town Community Trust)",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
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],
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}
},
{
"id": "GB-FTS-144963",
"name": "Chess-Mate Hub Ltd trading as Chess-Mate",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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},
{
"id": "GB-FTS-144964",
"name": "Cotswold Active Camps",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144965",
"name": "Cotswold Forest School",
"identifier": {
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"noIdentifierRationale": "notOnAnyRegister"
},
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144966",
"name": "Get it Together Recording Studio (Stroud Music Resource)",
"identifier": {
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144967",
"name": "GL4 CIC",
"identifier": {
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144968",
"name": "HARE Forest School CIC",
"identifier": {
"legalName": "HARE Forest School CIC",
"noIdentifierRationale": "notOnAnyRegister"
},
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144969",
"name": "Horses for Wellbeing",
"identifier": {
"legalName": "Horses for Wellbeing",
"noIdentifierRationale": "notOnAnyRegister"
},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144970",
"name": "Hunts Court",
"identifier": {
"legalName": "Hunts Court",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144971",
"name": "Radko Ltd T/A Jam Coding Cheltenham",
"identifier": {
"legalName": "Radko Ltd T/A Jam Coding Cheltenham",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Cheltenham",
"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144972",
"name": "Just Camps Ltd",
"identifier": {
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144973",
"name": "Kiki's Out of School's Club",
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},
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"region": "UKK",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144974",
"name": "Krunch UK",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144975",
"name": "Little Monsters Rugby",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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}
},
{
"id": "GB-FTS-144976",
"name": "Move More",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144977",
"name": "The Black Shed Brokerage",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144978",
"name": "Play Gloucestershire",
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},
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"region": "UKK",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144979",
"name": "Progressive Sports",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144980",
"name": "Prostars",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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}
},
{
"id": "GB-FTS-144981",
"name": "Rachel Shilston- Inspiring Creativity",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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}
},
{
"id": "GB-FTS-144982",
"name": "Red Banana Drama",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144983",
"name": "Serens Wish",
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"legalName": "Serens Wish",
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},
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"locality": "Cheltenham",
"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-67452",
"name": "Sportily",
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},
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144984",
"name": "Springbank Community Group CiC",
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},
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"locality": "Cheltenham",
"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144985",
"name": "STEMworks",
"identifier": {
"legalName": "STEMworks",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Gloucester",
"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144986",
"name": "The Calm Club",
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},
"address": {
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"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144987",
"name": "The Door Youth Project Ltd",
"identifier": {
"legalName": "The Door Youth Project Ltd",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Gloucester",
"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144988",
"name": "The Family Haven",
"identifier": {
"legalName": "The Family Haven",
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},
"address": {
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"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144989",
"name": "The Music Works",
"identifier": {
"legalName": "The Music Works",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Gloucester",
"region": "UKK13",
"countryName": "United Kingdom"
},
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],
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}
},
{
"id": "GB-FTS-144990",
"name": "The Rock",
"identifier": {
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"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Cheltenham",
"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144991",
"name": "Truth Boxing Club Limited",
"identifier": {
"legalName": "Truth Boxing Club Limited",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Gloucester",
"region": "UKK1",
"countryName": "United Kingdom"
},
"roles": [
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],
"details": {
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}
},
{
"id": "GB-FTS-144992",
"name": "Your Next Move",
"identifier": {
"legalName": "Your Next Move",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Gloucester",
"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144993",
"name": "Parent Carer Alliance",
"identifier": {
"legalName": "Parent Carer Alliance",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Dursley",
"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
"details": {
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}
},
{
"id": "GB-FTS-144994",
"name": "Craftology",
"identifier": {
"legalName": "Craftology",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Gloucester",
"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144995",
"name": "Gloucester City Council- The Museum of Gloucester",
"identifier": {
"legalName": "Gloucester City Council- The Museum of Gloucester",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Gloucester",
"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
"details": {
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}
},
{
"id": "GB-FTS-131178",
"name": "Art Shape",
"identifier": {
"legalName": "Art Shape",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Gloucester",
"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
"details": {
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}
},
{
"id": "GB-FTS-144996",
"name": "Bloodhound Educations Ltd",
"identifier": {
"legalName": "Bloodhound Educations Ltd",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Berkeley",
"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144997",
"name": "Cheltenham and Gloucester Gymnastics Club",
"identifier": {
"legalName": "Cheltenham and Gloucester Gymnastics Club",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Gloucester",
"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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}
},
{
"id": "GB-FTS-144998",
"name": "Fat Squirrel Outdoor Co Ltd",
"identifier": {
"legalName": "Fat Squirrel Outdoor Co Ltd",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Witney",
"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-144999",
"name": "Next Thing Education Camps Ltd",
"identifier": {
"legalName": "Next Thing Education Camps Ltd",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"locality": "Hemel Hempstead",
"region": "UKK13",
"countryName": "United Kingdom"
},
"roles": [
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],
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"scale": "sme"
}
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