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Gloucestershire Holiday Activities and Food Programme (HAF)

Gloucestershire County Council

This public procurement record has 1 release in its history.

Award

24 Apr 2025 at 10:46

Award Notice
Summary of the contracting process

Gloucestershire County Council has completed the award stage for the Gloucestershire Holiday Activities and Food Programme (HAF), under the health and social work services sector. This procurement focuses on providing activities and food for children eligible for Free School Meals during school holidays. The projects are regionally distributed across locations such as Gloucester City, Cheltenham Borough, and others in the UKK1 region. The contract extension's value is estimated at £1,700,000, to accommodate necessary additional services from existing suppliers within a framework agreement that follows a negotiated procedure without prior competition due to technical reasons and potential economic inconvenience.

This procurement process presents significant opportunities for businesses that specialise in delivering educational and social services. Companies positioned to provide district leadership, activity coordination, or specialist services for Special Educational Needs and Disabilities (SEND) can benefit from this initiative. Both larger organisations and SMEs across the region can apply to join the framework agreement during the extension, subject to assessment periods aligned with the HAF seasonal calendar, thus allowing a diverse range of businesses to contribute to and grow through this community-centred initiative.

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Notice Information

Notice Title

Gloucestershire Holiday Activities and Food Programme (HAF)

Notice Description

he Holiday Activities and Food programme (HAF) is funded by the Department for Education to deliver activities and food to children and young people eligible for benefits related Free School Meals (FSM) during the three main school holiday periods. In Gloucestershire we are establishing a modified framework which has three lots: Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district. Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district. Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District. Multiple providers may be appointed per district, providers can bid for more than one district. Please note that while Lots 2 and 3 will allow new applications to be submitted, they will only be assessed three times a year, approximately 10 weeks before the next HAF holiday.

Lot Information

Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds,

Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district.

Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds,

Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district.

Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds

Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District.

Procurement Information

VEAT Type of procedure - Negotiated without a prior call for competition (Additional deliveries by the original suppliers) The Council is proposing to enter into this framework agreement extension with the incumbent framework providers following a period of 10 days from the date of publication of this notice in reliance upon Regulation 72(1)(b) of the Public Contracts Regulations 2015. This is on the basis that the incumbent framework providers are likely to be required to deliver additional services that have become necessary and where a change of provider cannot be made for economic or technical reasons, would cause significant inconvenience or a substantial duplication of costs for the Council. The increase in contract price does not exceed 50% of the each of the original framework agreements' value. The original framework agreement value was approximately PS4,5000,000 for a term of three years. The estimated value of the framework agreement extension is PS1,7000,000. In addition, this framework agreement is subject to the light-touch regime and therefore during the extension term, new providers who are interested in providing HAF activities during 2025-2026 are able to apply to join in accordance with the framework agreement's operating rules.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0506c7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016700-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85000000 - Health and social work services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,003,101 £1M-£10M

Notice Dates

Publication Date
24 Apr 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 Apr 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Gloucestershire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TG
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area, TLK13 Gloucestershire CC
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Supplier Information

Number of Suppliers
62
Supplier Names

Activate Management Ltd

Adventure Hire Slimbridge

Amy Addle Dance

Art Shape

Aspire Foundation

Belmont School

Bloodhound Educations Ltd

Bourton Primary Academy

Branches Out CiC

Cashes Green Community Centre

Cheltenham Borough Council

Cheltenham Town Community Education and Sporting Trust Ltd (Cheltenham Town Community Trust)

Cheltenham and Gloucester Gymnastics Club

Chess-Mate Hub Ltd trading as Chess-Mate

Cotswold Active Camps

Cotswold Forest School

Craftology

Fat Squirrel Outdoor Co Ltd

Forest Voluntary Action Forum

GL4 CIC

Get it Together Recording Studio (Stroud Music Resource)

Gloucester City Council- The Museum of Gloucester

Gloucestershire Arts and Social Projects

Goals Beyond Grass

HARE Forest School CIC

Harts Barn

Horses for Wellbeing

Hunts Court

Just Camps Ltd

K JAMES CONSULTANCY AND HEADSHIP LIMITED (trading as APF Activity Camps)

Kiki's Out of School's Club

Krunch UK

Little Monsters Rugby

Move More

Next Thing Education Camps Ltd

Parent Carer Alliance

Paternoster School

Play Gloucestershire

Progressive Sports

Prostars

Rachel Shilston- Inspiring Creativity

Radko Ltd T/A Jam Coding Cheltenham

Red Banana Drama

SAND Academies Trust

STEMworks

SV Mentoring

School of Larks

Serens Wish

Sportily

Springbank Community Group CiC

Stroud District Council

The Black Shed Brokerage

The Calm Club

The Door Youth Project Ltd

The Family Haven

The Music Works

The Rock

The Venture Community Hub

Truth Boxing Club Limited

World Jungle

Young Gloucestershire

Your Next Move

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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