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237_26 Athletics and Gymnastics Equipment

ESPO

This public procurement record has 4 releases in its history.

Award

05 Feb 2026 at 15:42

UK7 - Contract Details Notice
Award

08 Jan 2026 at 15:51

UK6 - Contract Award Notice
Tender

13 Aug 2025 at 16:56

UK4 - Tender Notice
Planning

30 Apr 2025 at 10:18

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

ESPO has concluded a procurement process for the "237_26 Athletics and Gymnastics Equipment" framework, primarily targeting the supply and delivery of athletics and gymnastics equipment. The buyer, ESPO based in Leicester, UK, conducted the procurement using an open procedure, in line with the UK's sub-central government public authority standards. The framework is extensive, covering several lots including athletics equipment and portable and fixed gymnastics equipment, with deliveries to both ESPO's distribution centre and directly to customer establishments within the UK. The award phase was completed recently on 5th February 2026, with contracts signed on 28th January 2026. The procurement cycle has progressed into the award stage, with multiple suppliers securing active contracts across the various lots selected for their offerings in sports and gymnasium equipment.

This tender represents a significant opportunity for SMEs, particularly those specialising in sports and gymnasium equipment, given the framework's open call for participation and substantial framework value. It is noteworthy that the procurement encourages businesses that can deliver both small and large-scale supplies efficiently, providing a substantial platform for business growth and expansion in public sector markets. With the framework agreement in place, suppliers can benefit from predictable demand and establish long-term relationships with a credible buyer like ESPO, facilitating strategic scaling and market penetration. The framework's structure accommodates flexibility through both competitive and non-competitive call-offs, thereby adapting to supplier strengths in meeting procurement needs, which could be ideal for businesses looking to expand their operational scope in the UK public sector.

How relevant is this notice?

Notice Information

Notice Title

237_26 Athletics and Gymnastics Equipment

Notice Description

ESPO catalogue framework for the supply and delivery of athletics equipment and portable and fixed gymnastics equipment, for delivery to ESPO distribution centre, Leicester, and for direct delivery to individual customer establishments (ESPO Only Framework). The framework is divided into 7 lots (Lot 8 was NOT awarded).

Lot Information

Athletics and Sports Day Equipment

The supply of athletics and sports day equipment including, but not limited to, shotputs, hammers, discusses, javelins and relay batons, for delivery to the ESPO distribution centre, Leicester, as well as for delivery direct to individual customer establishments. For further details, please refer to the procurement/tender documents.

Options: ESPO reserves the right to add or remove to the products listed within the Pricing Schedule (accessible with all other procurement/tender documents) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.

Athletics Equipment and Kits

The supply of athletics equipment and kits including, but not limited to, high jump stands, hurdles and athletics kits, for delivery to the ESPO distribution centre, Leicester, as well as for delivery direct to individual customer establishments. For further details, please refer to the procurement/tender documents.

Options: ESPO reserves the right to add or remove to the products listed within the Pricing Schedule (accessible with all other procurement/tender documents) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.

Gymnastics Equipment

The supply of gymnastics equipment including rhythmic gymnastics clubs, scarves and balls, for delivery to the ESPO distribution centre, Leicester. For further details, please refer to the procurement/tender documents.

Options: ESPO reserves the right to add or remove to the products listed within the Pricing Schedule (accessible with all other procurement/tender documents) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.

Timing Devices

The supply of timing devices including, but not limited to, stopwatches, timers and hand tally counters, for delivery to the ESPO distribution centre, Leicester, as well as for delivery direct to individual customer establishments. For further details, please refer to the procurement/tender documents.

Options: ESPO reserves the right to add or remove to the products listed within the Pricing Schedule (accessible with all other procurement/tender documents) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.

Soft and Early Year Gymnastics

The supply of soft gymnastic equipment and early years gymnastic equipment including, but not limited to, balance beams, springboards, vaults, balance boards and benches, for delivery direct to individual customer establishments. For further details, please refer to the procurement/tender documents.

Options: ESPO reserves the right to add or remove to the products listed within the Pricing Schedule (accessible with all other procurement/tender documents) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.

Traditional Gymnastics Equipment

The supply of traditional loose gymnastic equipment including, but not limited to, balance benches, balance beams, bar boxes, planks and vaulting equipment, for delivery direct to individual customer establishments. For further details, please refer to the procurement/tender documents.

Options: ESPO reserves the right to add or remove to the products listed within the Pricing Schedule (accessible with all other procurement/tender documents) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.

Fixed Gymnastics Equipment

The supply of fixed gymnastics equipment including, but not limited to, mobile climbing frames and accessories, for delivery direct to individual customer establishments. For further details, please refer to the procurement/tender documents.

Options: ESPO reserves the right to add or remove to the products listed within the Pricing Schedule (accessible with all other procurement/tender documents) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.

Trampolines

The supply of trampolines including, but not limited to, mini tramps, trampolines and safety equipment and accessories, for delivery direct to individual customer establishments. For further details, please refer to the procurement/tender documents.

Options: ESPO reserves the right to add or remove to the products listed within the Pricing Schedule (accessible with all other procurement/tender documents) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2028), there is the option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. All estimated values captured in this notice include the option to extend the framework as noted above.

Planning Information

The purpose of the Preliminary market engagement (PME) is to cover a range of topics designed to best explore our requirements in a possible future procurement. These topics may include: 1. develop ESPO's requirements and approach to the procurement 2. help better identify suitable suppliers in the market and their supply chains 3. understand products/service offerings from suppliers and the marketplace in general Engagement with suppliers is anticipated to be a mix of methods, including Requests for Information (RFI) and meetings (both virtual and/or in-person). Visits to supplier's premises may also be used where deemed to be of particular use. For the purposes of this Preliminary market engagement (PME), please express your interest as follows: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '237_26' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest. Please access the Messages area/section of the eProcurement Portal (ProContract / EastMidsTenders - Messages can be accessed via the Activity dashboard once an Expression of interest has been completed) for any further communications on this preliminary market engagement, including the RFI documentation - optional responses are required by 12/05/2025. In the case of any questions or clarifications relating to this PME, these should also be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed). Notwithstanding the above process, as this procurement exercise is a renewal of an existing ESPO framework, ESPO reserves the right to engage with some, all or none of the incumbent suppliers appointed to the existing framework, alongside any additional suppliers identified following the above expression of interest and/or RFI exercise. Suppliers should note that this is a preliminary market engagement exercise (and NOT a competitive tender process at this stage). The participation of a supplier in this preliminary market engagement will not constitute any contractual agreement between the respondent and ESPO. A supplier's participation, or lack of participation, in this preliminary market engagement shall not impact the ability of the supplier to participate in any resulting tender exercise. Suppliers should note that any interest indicated does not constitute a commitment to participate in any future tendering exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0509cd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010607-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

CPV Codes

18523000 - Stopwatches

37400000 - Sports goods and equipment

37420000 - Gymnasium equipment

Notice Value(s)

Tender Value
£1,920,000 £1M-£10M
Lots Value
£1,920,000 £1M-£10M
Awards Value
£1,672,000 £1M-£10M
Contracts Value
£1,393,333 £1M-£10M

Notice Dates

Publication Date
5 Feb 20266 months ago
Submission Deadline
15 Sep 2025Expired
Future Notice Date
13 Jun 2025Expired
Award Date
18 Dec 20258 months ago
Contract Period
1 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESPO
Additional Buyers

Leicestershire County Council, trading as ESPO

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
11
Supplier Names

A S T LIMITED

ALAN RANSOME SPORTING GOODS GROUP LIMITED (T/A Ransome Sporting Goods)

BISHOP SPORTS & LEISURE LTD.

EVEQUE LEISURE EQUIPMENT LIMITED

FOAMS 4 SPORTS LTD

GAMEZ GALORE LIMITED

NIELS LARSEN LIMITED

PHILLIPS-TUFTEX LIMITED

SPORTSAFE UK LTD

TEXET SALES LIMITED

UNIVERSAL SERVICES (SPORTS EQUIPMENT) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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