Notice Information
Notice Title
Finance Management System
Notice Description
River Clyde Homes Group (which comprise of River Clyde Homes and its wholly owned Subsidiary Homefix Scotland) requires to procure the services of an experienced and competent company to supply and implement a Cloud Hosted Finance Management System. 50 core users will require to have access to the system, with an additional 200 users that will need limited access periodically. The solution must be in place and operational by June 2026. RCH's current Finance system is "Total Finance" from Totalmobile ltd. A detailed specification for the required solution is provided within the tender response document attached as Appendix A. This should be read and fully understood before submitting a tender response.
Lot Information
Lot 1
River Clyde Homes Group (which comprise of River Clyde Homes and its wholly owned Subsidiary Homefix Scotland) requires to procure the services of an experienced and competent company to supply and implement a Cloud Hosted Finance Management System. 50 core users will require to have access to the system, with an additional 200 users that will need limited access periodically. The solution must be in place and operational by June 2026. RCH's current Finance system is "Total Finance" from Totalmobile ltd. A detailed specification for the required solution is provided within the tender response document attached as Appendix A. This should be read and fully understood before submitting a tender response. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Renewal: The contract will run for an initial four-year duration. RCH may wish, at its sole discretion, to extend any resultant agreement in 12 month increments, in perpetuity subject to the agreement of the successful bidder.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-050a52
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/065179-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48440000 - Financial analysis and accounting software package
48441000 - Financial analysis software package
48442000 - Financial systems software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £140,000 £100K-£500K
Notice Dates
- Publication Date
- 14 Oct 20254 months ago
- Submission Deadline
- 2 Jun 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 22 Sep 20255 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- April 2029
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- RIVER CLYDE HOMES
- Contact Name
- Brian Murphy
- Contact Email
- procurement@riverclydehomes.org.uk
- Contact Phone
- +44 8000132196
Buyer Location
- Locality
- GREENOCK
- Postcode
- PA15 2UZ
- Post Town
- Paisley
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
- Delivery Location
- TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
-
- Local Authority
- Inverclyde
- Electoral Ward
- Inverclyde East Central
- Westminster Constituency
- Inverclyde and Renfrewshire West
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-050a52-2025-10-14T13:30:10+01:00",
"date": "2025-10-14T13:30:10+01:00",
"ocid": "ocds-h6vhtk-050a52",
"description": "(SC Ref:813051)",
"initiationType": "tender",
"tender": {
"id": "RCH644",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Finance Management System",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48442000",
"description": "Financial systems software package"
},
"mainProcurementCategory": "goods",
"description": "River Clyde Homes Group (which comprise of River Clyde Homes and its wholly owned Subsidiary Homefix Scotland) requires to procure the services of an experienced and competent company to supply and implement a Cloud Hosted Finance Management System. 50 core users will require to have access to the system, with an additional 200 users that will need limited access periodically. The solution must be in place and operational by June 2026. RCH's current Finance system is \"Total Finance\" from Totalmobile ltd. A detailed specification for the required solution is provided within the tender response document attached as Appendix A. This should be read and fully understood before submitting a tender response.",
"lots": [
{
"id": "1",
"description": "River Clyde Homes Group (which comprise of River Clyde Homes and its wholly owned Subsidiary Homefix Scotland) requires to procure the services of an experienced and competent company to supply and implement a Cloud Hosted Finance Management System. 50 core users will require to have access to the system, with an additional 200 users that will need limited access periodically. The solution must be in place and operational by June 2026. RCH's current Finance system is \"Total Finance\" from Totalmobile ltd. A detailed specification for the required solution is provided within the tender response document attached as Appendix A. This should be read and fully understood before submitting a tender response. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"awardCriteria": {
"criteria": [
{
"name": "Proposed Solution",
"type": "quality",
"description": "50.00%"
},
{
"name": "Implementation Plan",
"type": "quality",
"description": "15.00%"
},
{
"name": "Fair Work First",
"type": "quality",
"description": "5.00%"
},
{
"name": "Data Protection CHecklist",
"type": "quality",
"description": "Pass/Fail"
},
{
"type": "price",
"description": "30%"
}
]
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": true,
"renewal": {
"description": "The contract will run for an initial four-year duration. RCH may wish, at its sole discretion, to extend any resultant agreement in 12 month increments, in perpetuity subject to the agreement of the successful bidder."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48440000",
"description": "Financial analysis and accounting software package"
},
{
"scheme": "CPV",
"id": "48441000",
"description": "Financial analysis software package"
},
{
"scheme": "CPV",
"id": "48442000",
"description": "Financial systems software package"
}
],
"deliveryAddresses": [
{
"region": "UKM83"
},
{
"region": "UKM83"
}
],
"deliveryLocation": {
"description": "Inverclyde"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
"documents": [
{
"id": "economic1",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical1",
"documentType": "technicalSelectionCriteria"
}
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2025-06-02T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"awardPeriod": {
"startDate": "2025-06-02T12:00:00+01:00"
},
"bidOpening": {
"date": "2025-06-02T12:00:00+01:00"
},
"hasRecurrence": true,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"recurrence": {
"description": "April 2029"
},
"amendments": [
{
"id": "1",
"unstructuredChanges": [
{
"oldValue": {
"date": "2025-06-02T12:00:00+01:00"
},
"newValue": {
"date": "2025-06-06T12:00:00+01:00"
},
"where": {
"section": "IV.2.2",
"label": "Time limit"
}
},
{
"oldValue": {
"date": "2025-06-02T12:00:00+01:00"
},
"newValue": {
"date": "2025-06-06T12:00:00+01:00"
},
"where": {
"section": "IV.2.7",
"label": "Conditions for opening of tenders"
}
}
],
"description": "Request from bidder."
}
]
},
"parties": [
{
"id": "GB-FTS-5527",
"name": "River Clyde Homes",
"identifier": {
"legalName": "River Clyde Homes"
},
"address": {
"streetAddress": "Clyde View, 22 Pottery Street",
"locality": "Greenock",
"region": "UKM83",
"postalCode": "PA15 2UZ",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Brian Murphy",
"telephone": "+44 8000132196",
"email": "procurement@riverclydehomes.org.uk",
"url": "https://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://riverclydehomes.org.uk",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "06",
"description": "Housing and community amenities"
}
]
}
},
{
"id": "GB-FTS-135393",
"name": "Greenock Sheriff Court and Justice of the Peace Court",
"identifier": {
"legalName": "Greenock Sheriff Court and Justice of the Peace Court"
},
"address": {
"streetAddress": "1 Nelson Street",
"locality": "Greenock",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1475787073"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-5465",
"name": "Civica UK Limited",
"identifier": {
"legalName": "Civica UK Limited"
},
"address": {
"streetAddress": "Southbank Central, 30 Stamford Street",
"locality": "London",
"region": "UK",
"postalCode": "SE1 9LQ",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"id": "GB-FTS-5527",
"name": "River Clyde Homes"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797564"
}
],
"language": "en",
"awards": [
{
"id": "065179-2025-RCH644-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-5465",
"name": "Civica UK Limited"
}
]
}
],
"contracts": [
{
"id": "065179-2025-RCH644-1",
"awardID": "065179-2025-RCH644-1",
"status": "active",
"value": {
"amount": 140000,
"currency": "GBP"
},
"dateSigned": "2025-09-23T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 10
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 8
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 0
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 10
}
]
}
}