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EPP0201 - Festive Light Scheme for Braintree Town Centre

Braintree District Council

This public procurement record has 5 releases in its history.

TenderCancellation

28 Aug 2025 at 17:07

UK12 - Procurement Termination Notice
Award

14 Aug 2025 at 23:50

UK6 - Contract Award Notice
TenderUpdate

08 Jul 2025 at 19:24

UK4 - Tender Notice
Tender

07 Jul 2025 at 18:39

UK4 - Tender Notice
Planning

01 May 2025 at 16:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Braintree District Council, in collaboration with Essex County Council, initiated the procurement process for a Festive Light Scheme for Braintree Town Centre. The tender, identified as EPP0201, called for the design, supply, installation, and removal of festive lights and related electrical work. The process used an open procurement method and was managed via the Essex Procurement Partnership. Significant dates included the contract start from 29th August 2025 to 29th January 2028, with potential extension for up to twelve months. The procurement stage progressed through to cancellation on 28th August 2025 due to a contract variation exceeding 10% in value, affecting the requirements of the project.

This tender presented opportunities for service providers, particularly those experienced in festive lighting and electrical installation work. With a total of 5 bids submitted, the competitive environment underscored potential growth prospects for SMEs like Gala Lights Ltd, which was awarded the contract before its subsequent cancellation. The procurement was primarily suitable for small and medium-sized enterprises that could handle intricate lighting designs and installations while ensuring timely execution to meet community festive needs, such as a light switch-on by 22nd November 2025. Despite the project's cancellation, it highlighted the importance of adaptability and precise contract adherence for future tender opportunities in public festive arrangements.

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Notice Information

Notice Title

EPP0201 - Festive Light Scheme for Braintree Town Centre

Notice Description

Essex County Council, through the Essex Procurement Partnership, is procuring a Festive Light Scheme for Braintree Town Centre on behalf of Braintree District Council. The works will include the design and supply of the lights across the town centre, supply of a Christmas tree and for installation and removal, which includes storage once removed. The proposed scheme will also require several fixings to be replaced for across street lights, and several electrical points will need to be repaired or extended. Light switch on is required by 22nd November 2025.

Lot Information

Lot 1

Renewal: To ensure a transparent and well prepared re-tender exercise is conducted the use of the extension period will allow for a well prepared tender process.

Planning Information

Essex County Council, through the Essex Procurement Partnership, is carrying out market engagement for Christmas Light Scheme on behalf of Braintree District Council. Please see link to Market Engagement Event - https://procontract.due-north.com/Advert?advertId=802af963-ed20-f011-8136-005056b64545 Any correspondence must go through Proactis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050bb5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052175-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

45 - Construction work

51 - Installation services (except software)

CPV Codes

31522000 - Christmas tree lights

34928500 - Street-lighting equipment

39298910 - Christmas tree

45310000 - Electrical installation work

51110000 - Installation services of electrical equipment

Notice Value(s)

Tender Value
£336,000 £100K-£500K
Lots Value
£336,000 £100K-£500K
Awards Value
£260,854 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 202512 months ago
Submission Deadline
4 Aug 2025Expired
Future Notice Date
16 May 2025Expired
Award Date
14 Aug 20251 years ago
Contract Period
29 Aug 2025 - 29 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Cancelled

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Braintree District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRAINTREE
Postcode
CM7 9HB
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
TLH3 Essex
Local Authority
Braintree
Electoral Ward
Bocking South
Westminster Constituency
Braintree

Supplier Information

Number of Suppliers
1
Supplier Name

Gala Lights Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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