Cleaning Services Contract - Public Conveniences on behalf of Portland Town Council

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    "id": "ocds-h6vhtk-050f73-2025-07-18T10:44:19+01:00",
    "date": "2025-07-18T10:44:19+01:00",
    "ocid": "ocds-h6vhtk-050f73",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBQJ-6188-HYPV",
            "name": "Portland Town Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBQJ-6188-HYPV"
            },
            "address": {
                "streetAddress": "Portland Community Venue Three Yards Close",
                "locality": "Portland",
                "postalCode": "DT51JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK25"
            },
            "contactPoint": {
                "email": "procurement@portlandtowncouncil.gov.uk",
                "name": "Tracey Hill",
                "telephone": "+441305821638"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.portlandtowncouncil.gov.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-155010",
            "name": "Three Town Cleaning Limited",
            "address": {
                "streetAddress": "47 Courtlands Road",
                "locality": "Portland",
                "postalCode": "DT5 2HF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK25"
            },
            "contactPoint": {
                "email": "threetownscleaning@gmail.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBQJ-6188-HYPV",
        "name": "Portland Town Council"
    },
    "tender": {
        "id": "05/25 (1)",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Cleaning Services Contract - Public Conveniences on behalf of Portland Town Council",
        "description": "Key objective of the Contract is to appoint a competent supplier to provide high quality cleaning services to the Councils public convenience with provide a positive image of the area, both for local service users as well as visitors and tourists.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90900000",
                        "description": "Cleaning and sanitation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 192000,
            "amount": 160000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Please submit completed tenders to procurement@portlandtowncouncil.gov.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2025-06-18T12:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 192000,
                    "amount": 160000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-10-01T00:00:00+01:00",
                    "endDate": "2028-09-30T23:59:59+01:00",
                    "maxExtentDate": "2030-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract period is for an initial three-year period with the option of two further annual extensions for a total tender period of five years."
                },
                "hasOptions": true,
                "options": {
                    "description": "As detailed within the tender documentation and appendices."
                },
                "awardCriteria": {
                    "description": "Quality criteria 40% Price criteria 60% Refer to tender pack for full details"
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "technicalSpecifications",
                "description": "At the time of issuing on Find a Tender there is a known issue in regard to providing additional updated documents. Accordingly, for this tender any clarifications (or indeed if a new document is to be posted) then it will be updated onto the Council's website see above. If you are interested in bidding for this contract the Council would request Suppliers to contact the Council procurement@portlandtowncouncil.gov.uk to inform them of their intentions that they are likely to tender for this opportunity. This will also assist in the Council providing any updates to clarification questions. If the issue is fixed with Find a Tender the Council will also publish the up to date clarification log on Find a Tender.",
                "url": "https://portlandtowncouncil.gov.uk"
            },
            {
                "id": "A-1258",
                "documentType": "biddingDocuments",
                "description": "Tender-Instructions_(Part A)_Final_09.05.2025.1",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1258",
                "format": "application/pdf"
            },
            {
                "id": "A-1259",
                "documentType": "biddingDocuments",
                "description": "Tender Response document (Part B) _vFinal",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1259",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-1260",
                "documentType": "biddingDocuments",
                "description": "Schedule 1 - Premise Details vFinal_22.04.2025",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1260",
                "format": "application/pdf"
            },
            {
                "id": "A-1261",
                "documentType": "biddingDocuments",
                "description": "Schedule 2 - Cleaning Frequency Summer-Winter Public Toilets",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1261",
                "format": "application/pdf"
            },
            {
                "id": "A-1262",
                "documentType": "biddingDocuments",
                "description": "Schedule 3 - Pricing_Final_02.04.2025",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1262",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "A-1263",
                "documentType": "biddingDocuments",
                "description": "Schedule 4 - Specification_Final",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1263",
                "format": "application/pdf"
            },
            {
                "id": "A-1264",
                "documentType": "biddingDocuments",
                "description": "Appendix 1 - Health and Safety Policy Manual Portland TC 2024",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1264",
                "format": "application/pdf"
            },
            {
                "id": "A-1265",
                "documentType": "biddingDocuments",
                "description": "Appendix 2 - TCs Services Draft",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1265",
                "format": "application/pdf"
            },
            {
                "id": "A-1266",
                "documentType": "biddingDocuments",
                "description": "Clarification Log Version 1",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1266",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "019965-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/019965-2025",
                "datePublished": "2025-05-09T10:30:12+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
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                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "date": "2025-07-18T00:00:00+01:00",
            "value": {
                "amountGross": 233557.02,
                "amount": 194630.85,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-FTS-155010",
                    "name": "Three Town Cleaning Limited"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "90900000",
                            "description": "Cleaning and sanitation services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKK2",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-10-01T00:00:00+01:00",
                "endDate": "2028-09-30T23:59:59+01:00",
                "maxExtentDate": "2030-09-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Review of performance inline with contract"
            },
            "hasOptions": true,
            "options": {
                "description": "Variation options includes use of consumables/minor works and changes to site cleans"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "041215-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/041215-2025",
                    "datePublished": "2025-07-18T10:44:19+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-08-08T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
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