Notice Information
Notice Title
Provision of Mechanical & Plant Servicing & Repairs
Notice Description
The proposed contract will encompass delivering the following services to the Trust: a. Statutory compliance maintenance and planned preventative maintenance to all mechanical & plant equipment listed in Document 8. Asset Lists. b. Reactive maintenance in accordance with the approval process laid out in Document 2. Specification of Requirement. c. Provision of technical support and management of all specialist contracts and subcontracts as part of this Contract. d. Provision of 24-hour operations support.
Lot Information
Lot 1 - Somerset
To Provide Mechanical & Plant Servicing & Remedial Works for the following schools Ashill Community Primary School Baltonsborough Church of England VC Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Milborne Port Primary School Stoberry Park School Stockland Church of England Primary Academy Winsham Primary School
Renewal: Option of 2 further 1 year extensions
Lot 2 - Devon & TorbayTo Provide Mechanical & Plant Servicing & Remedial Works for the following schools Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Newtown Primary School Shaldon Primary School St Gabriel's CofE Primary School Torre Church of England Academy Totnes St John's Church of England Primary School Trinity CofE Primary and Nursery School
Renewal: Option of 2 further 1 year extensions
Lot 3 - All SchoolsTo Provide Mechanical & Plant Servicing & Remedial Works for the following schools Ashill Community Primary School Baltonsborough Church of England VC Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Milborne Port Primary School Stoberry Park School Stockland Church of England Primary Academy Winsham Primary School Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Newtown Primary School Shaldon Primary School St Gabriel's CofE Primary School Torre Church of England Academy Totnes St John's Church of England Primary School Trinity CofE Primary and Nursery School
Renewal: Option of 2 further 1 year extensions
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-050fd7
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/049954-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50000000 - Repair and maintenance services
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
50510000 - Repair and maintenance services of pumps, valves, taps and metal containers
50531100 - Repair and maintenance services of boilers
50711000 - Repair and maintenance services of electrical building installations
50712000 - Repair and maintenance services of mechanical building installations
Notice Value(s)
- Tender Value
- £250,000 £100K-£500K
- Lots Value
- £250,000 £100K-£500K
- Awards Value
- £250,000 £100K-£500K
- Contracts Value
- £250,000 £100K-£500K
Notice Dates
- Publication Date
- 19 Aug 20256 months ago
- Submission Deadline
- 9 Jun 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 7 Jul 20257 months ago
- Contract Period
- 31 Aug 2025 - 31 Aug 2028 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE ACADEMIES FOR CHARACTER AND EXCELLENCE
- Additional Buyers
- Contact Name
- Claire Jones, Sam Ward
- Contact Email
- claire.jones@phplaw.co.uk, sam.ward@acexcellence.co.uk
- Contact Phone
- +44 01234567890
Buyer Location
- Locality
- TOTNES
- Postcode
- TQ9 5RW
- Post Town
- Torquay
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK4 Devon
- Small Region (ITL 3)
- TLK43 Devon CC
- Delivery Location
- TLK South West (England), TLK4 Devon
-
- Local Authority
- South Hams
- Electoral Ward
- Totnes
- Westminster Constituency
- South Devon
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/049954-2025
19th August 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/041549-2025
21st July 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/020111-2025
9th May 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"endDate": "2025-07-30T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2030-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Two further 12 months (3+1+1)"
},
"relatedLots": [
"LOT-0003"
],
"documents": [
{
"id": "041549-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/041549-2025",
"datePublished": "2025-07-21T10:59:45+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-07-08T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-08-04T23:59:59+01:00",
"status": "scheduled"
}
],
"additionalProcurementCategories": [
"works"
]
},
{
"id": "-1",
"status": "active",
"finalStatusDate": "2025-07-08T00:00:00+01:00",
"relatedLots": [
"LOT-0001",
"LOT-0002"
],
"documents": [
{
"id": "041549-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/041549-2025",
"datePublished": "2025-07-21T10:59:45+01:00",
"format": "text/html"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "Lot 3 All Schools",
"status": "active",
"period": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2028-08-31T23:59:59+01:00",
"maxExtentDate": "2030-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Two further years in 12 month increments"
},
"hasOptions": true,
"options": {
"description": "To enable schools to be added who join the Trust"
},
"value": {
"amountGross": 300000,
"amount": 250000,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-08-07T00:00:00+01:00",
"agreedMetrics": [
{
"id": "1",
"title": "Planned Servicing",
"description": "100% of scheduled completed within agreed timeframe."
},
{
"id": "2",
"title": "Critical defect response",
"description": "100% of critical failures response within 4 hours and resolution within 24 hours."
},
{
"id": "3",
"title": "Statutory Compliance",
"description": "100% of servicing certificates and remedial action records kept up to date and available"
},
{
"id": "4",
"title": "First Time Fix Rate",
"description": "Target: 90% of reactive call-outs resolved on first visit."
},
{
"id": "5",
"title": "Customer Satisfaction",
"description": "Target: 95% satisfaction on quarterly surveys of school site teams or headteachers"
}
],
"documents": [
{
"id": "049954-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/049954-2025",
"datePublished": "2025-08-19T16:54:21+01:00",
"format": "text/html"
}
]
}
]
}