Notice Information
Notice Title
Facilities Management Services at The Exchange: 3 Centenary Square, Birmingham B1 2DR for the University of Birmingham
Notice Description
The University of Birmingham as a requirement for a Facilities Management Services provider at its exhibition and conference space The Exchange. Based at 3 Centenary Square in the centre of the city in the historic old municipal bank The Exchange comprises exhibition and conference space, meeting rooms, hot-desking space and a cafe and is open to the general public. The Facilities Management Services provision consists of planned preventative and reactive maintenance. For full details of the requirements of the contract please refer to the full tender specification documentation. This tender is subject to the provisions of the Procurement Act 2023. All tenderers must be registered on the Central Digital Platform (CDP).
Lot Information
Lot LOT-0001
Renewal: At the end of the third year of the contract, there is an option to extend the contract by one, one-year period if agreed by both parties and following satisfactory annual contract performance reviews.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-051165
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/040926-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79993000 - Building and facilities management services
79993100 - Facilities management services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £550,589 £500K-£1M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 17 Jul 20257 months ago
- Submission Deadline
- 11 Jun 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 16 Jul 20257 months ago
- Contract Period
- 1 Sep 2025 - 31 Aug 2028 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE UNIVERSITY OF BIRMINGHAM
- Contact Name
- Lee Lynch
- Contact Email
- l.m.lynch@bham.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BIRMINGHAM
- Postcode
- B15 2TT
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- TLG31 Birmingham
-
- Local Authority
- Birmingham
- Electoral Ward
- Edgbaston
- Westminster Constituency
- Birmingham Edgbaston
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/040926-2025
17th July 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/020634-2025
12th May 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-051165-2025-07-17T12:53:32+01:00",
"date": "2025-07-17T12:53:32+01:00",
"ocid": "ocds-h6vhtk-051165",
"initiationType": "tender",
"parties": [
{
"id": "GB-COH-RC000645",
"name": "THE UNIVERSITY OF BIRMINGHAM",
"identifier": {
"scheme": "GB-COH",
"id": "RC000645"
},
"address": {
"streetAddress": "Edgbaston",
"locality": "Birmingham",
"postalCode": "B15 2TT",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG31"
},
"contactPoint": {
"email": "l.m.lynch@bham.ac.uk",
"name": "Lee Lynch"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.birmingham.ac.uk",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicUndertaking",
"description": "Public undertaking"
}
]
}
},
{
"id": "GB-PPON-PXHM-6132-MDBR",
"name": "Galliford Try Facilities Management Limited",
"identifier": {
"scheme": "GB-PPON",
"id": "PXHM-6132-MDBR"
},
"address": {
"streetAddress": "First Floor, 3100 Park Square, Solihull Parkway, Birmingham Business Park",
"locality": "Solihull, Birmingham",
"postalCode": "B37 7YN",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG32"
},
"contactPoint": {
"email": "fmbidding@gallifordtry.co.uk"
},
"roles": [
"supplier",
"tenderer"
],
"details": {
"scale": "large",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-COH-RC000645",
"name": "THE UNIVERSITY OF BIRMINGHAM"
},
"tender": {
"id": "FRAM493/25",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Facilities Management Services at The Exchange: 3 Centenary Square, Birmingham B1 2DR for the University of Birmingham",
"description": "The University of Birmingham as a requirement for a Facilities Management Services provider at its exhibition and conference space The Exchange. Based at 3 Centenary Square in the centre of the city in the historic old municipal bank The Exchange comprises exhibition and conference space, meeting rooms, hot-desking space and a cafe and is open to the general public. The Facilities Management Services provision consists of planned preventative and reactive maintenance. For full details of the requirements of the contract please refer to the full tender specification documentation. This tender is subject to the provisions of the Procurement Act 2023. All tenderers must be registered on the Central Digital Platform (CDP).",
"status": "complete",
"items": [
{
"id": "LOT-0001",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79993100",
"description": "Facilities management services"
}
],
"deliveryAddresses": [
{
"region": "UKG31",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "LOT-0001"
}
],
"value": {
"amountGross": 0,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 1,
"method": "withoutReopeningCompetition",
"type": "closed",
"description": "Prices will be fixed for the Framework term."
}
},
"submissionMethodDetails": "All tender submissions must be submitted electronically at the following address: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home . Tenderers must register on the In-Tend portal",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-06-11T17:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2025-06-06T17:00:00+00:00"
},
"awardPeriod": {
"endDate": "2025-07-07T23:59:59+00:00"
},
"lots": [
{
"id": "LOT-0001",
"status": "complete",
"value": {
"amountGross": 0,
"currency": "AED"
},
"awardCriteria": {
"weightingDescription": "Tenders will be evaluated against the following criteria: Core Supplier Information: 1% Core - Economic and Financial Standing: 2% Core - Technical & Professional Ability: 3% Core - Project Capability: 3% Core - Core Corporate & Social Engagement/Uni Links: 1% Management of Contract: 30% Experience: 20% cost/Price: 40%",
"criteria": [
{
"type": "price",
"name": "Simple description",
"description": "Tenders will be evaluated against the following criteria: Core Supplier Information: 1% Core - Economic and Financial Standing: 2% Core - Technical & Professional Ability: 3% Core - Project Capability: 3% Core - Core Corporate & Social Engagement/Uni Links: 1% Management of Contract: 30% Experience: 20% cost/Price: 40%"
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2025-09-01T00:00:00+00:00",
"endDate": "2028-08-31T23:59:59+00:00",
"maxExtentDate": "2029-08-31T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "At the end of the third year of the contract, there is an option to extend the contract by one, one-year period if agreed by both parties and following satisfactory annual contract performance reviews."
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "020634-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/020634-2025",
"datePublished": "2025-05-12T17:05:33+01:00",
"format": "text/html"
}
]
},
"language": "en",
"bids": {
"details": [
{
"id": "1",
"status": "valid",
"tenderers": [
{
"id": "GB-PPON-PXHM-6132-MDBR",
"name": "Galliford Try Facilities Management Limited"
}
],
"relatedLots": [
"LOT-0001"
]
}
],
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 3,
"relatedLot": "LOT-0001"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 1,
"relatedLot": "LOT-0001"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 0,
"relatedLot": "LOT-0001"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "LOT-0001"
}
]
},
"awards": [
{
"id": "1",
"title": "Facilities Management Services at The Exchange, 3 Centenary Square, Birmingham for University of Birmingham",
"status": "pending",
"date": "2025-07-16T00:00:00+00:00",
"value": {
"amountGross": 550589.58,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-PPON-PXHM-6132-MDBR",
"name": "Galliford Try Facilities Management Limited"
}
],
"items": [
{
"id": "LOT-0001",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79993000",
"description": "Building and facilities management services"
}
],
"relatedLot": "LOT-0001"
}
],
"standstillPeriod": {
"endDate": "2025-07-28T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2025-09-01T00:00:00+00:00",
"endDate": "2028-08-31T23:59:59+00:00",
"maxExtentDate": "2029-08-31T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "Subject to satisfactory performance review and with the agreement of both parties."
},
"relatedLots": [
"LOT-0001"
],
"documents": [
{
"id": "040926-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/040926-2025",
"datePublished": "2025-07-17T12:53:32+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-07-16T00:00:00+00:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-08-01T23:59:59+00:00",
"status": "scheduled"
}
]
}
]
}